Rental Contract
1) Rentals are accepted on a first-come, first-served basis and are accepted throughout the year.
2) It shall be the responsibility of the Rental Group to maintain and keep in force during the term of this agreement, for the benefit of the Camp Monahan Association (and the Archdiocese of Regina as the owner of the Camp Monahan property) a Comprehensive General Liability Insurance covering the liability of the Rental Group for bodily injury and property damage arising from operations of the Rental Group in connection with this agreement, with a limit of liability of not less than $2,000,000.00 for any one accident or occurrence. The Rental Group shall provide the Camp Monahan Association a Certificate of Insurance as evidence of the insurance not less than one week prior to the start of the rental. Failure to do so will result in the cancellation of the event and loss of the damage deposit.
3) Renters will be held responsible and billed for damage to any buildings and/or equipment beyond normal wear and tear or any missing items. Please report any damages/breakages, etc. to the caretaker at once.
4) There are open fire pits provided for your use, at the top of the hill as well as a firepit at the main camp and one at Lakeshore. Do not dig any additional pits.
5) Fires are to be built in these designated areas only and under adult supervision. PLEASE EXTINGUISH ALL FIRES COMPLETELY BEFORE RETIRING OR WHEN NOT IN USE.
6) No smoking is allowed in any buildings. Cigarette butts must be disposed of properly, not on the ground.
7) Illegal drugs are not allowed on the Camp Monahan site. If there is suspicion of possession/use of illegal drugs by your group during your rental event, your group will be asked to leave immediately, without a refund.
8) If your group plans to have alcohol on the premises, we ask that you follow the Saskatchewan Liquor and Gaming laws (including the need for a liquor license permit). IF, in the opinion of the Camp Monahan Representative, your group is in violation of any of the laws, your group will be asked to leave immediately (without refund). We appreciate your cooperation in this respect. A copy of the liquor permit must be submitted to our office no later than one week prior to the start of the rental date.
9) Please respect the local noise by-laws which are in effect (quiet between the hours of 10 pm to 7 am). Although it may appear that Monahan is fairly secluded, noise carries very easily in the valley. We ask your group be mindful of the time of day and noise levels.
10) Please respect the natural environment at camp by: 1) not removing or defacing natural growth; 2) leaving the grounds clean and in order. Use of any type of markings, tape, etc are discouraged or alternately must be removed (if prior approval received) at the end of your event on either Monahan property or any other landowner’s property. Please seek permission of caretaker or landowners before going on the property or using any markings.
12) If your group plans to use the canoes, we ask for your co-operation in the careful handling of the canoes to avoid unnecessary damage. Any damages would result in additional cost to your group.
13) If your group plans to use fireworks, please follow these rules:
Fireworks must be launched from the beach at main camp.
All fireworks must be finished before 11:00 p.m. (noise bylaw).
Only adults (18+) may handle fireworks; others must remain at least 50 feet away.
Participation is at your own risk.
14) Your group is responsible to provide supervision for any and all activities while at camp, including ALL aquatic activities (canoeing and swimming). All aquatic activities and the lifeguarding of such are the sole responsibility of your group, “swim at your own risk”. Supervisors must be current and qualified for your group’s own safety. Although a request for a qualified lifeguard(s) may be made to Camp Monahan, we cannot guarantee the availability of staff. Any costs for lifeguards/canoeing instruction, etc are the responsibility of your group and arrangements would have to be made well in advance of the rental date. For use of the pool a NL certified gaurd is required. Please contact our office for more details.
15) If anyone from your group is considering bringing RV’s or trailers, we ask that a representative from your group make arrangements to visit Monahan well in advance of your event to check out the facilities. We do not have power or septic sites. Due to: narrow, winding road into the main camp area, low-lying tree branches, poor road access in bad weather conditions, we do not allow RV’s and/or trailers to be brought into the main camp area. There is an open area (ball diamond) just inside the main gates of Monahan for RV and trailer parking.
16) Only vehicles required for deliveries and for mobility issues are permitted on camp grounds. All lane ways must be kept free of vehicles in order to ensure emergency access to all areas of camp. Vehicles must be parked in either the campers drop off area at the top of the hill or the staff parking lot. Please see maps or ask camp staff if you are not sure where therse areas are. You will be asked to remove all vehicles not following these guidelines. .
17) Busses should unload visitors in the camper parking lot at the top of the hill.
18) The Camp Monahan Representative/Caretaker will require a short orientation time with the group representatives upon your arrival. The purpose is to outline the policies and rules which need to be considered during your stay.
Our Caretaker will be on site to help should any problems arise with the electrical or plumbing systems. Requests for other staff would be in addition to the rental rates and must be arranged for well in advance.
19) Please follow other posted rules/guidelines of the camp. If in doubt, please consult with the Caretaker.
20) Upon arrival at the camp and prior to your departure, a representative of your group will be asked to accompany the Caretaker on a quick tour of the area(s) you will be using to ensure everything is ready. A checklist will be used to confirm the condition of the area(s) during both tours.
At the closing of your camp, see that all buildings are clean and tidy, equipment is returned and all garbage is picked up.
At the end of your stay, a Rental Information Sheet must be completed with the Caretaker before your departure for billing purposes. Your group will be billed later and payment is due upon receipt of the invoice. Any unpaid amounts 30 days after invoice date will be assessed an interest amount of 1.5% per month on the total invoice amount.