1) Rentals are accepted on a first-come, first-served basis and are accepted throughout the year.
2) Rental groups bring their own bedding and clean the facilities used when they leave, which helps us to keep the costs minimal for each group.
3) It shall be the responsibility of the Rental Group to maintain and keep in force during the term of this agreement, for the benefit of the Camp Monahan Association (and the Archdiocese of Regina as the owner of the Camp Monahan property) a Comprehensive General Liability Insurance covering the liability of the Rental Group for bodily injury and property damage arising from operations of the Rental Group in connection with this agreement, with a limit of liability of not less than $2,000,000.00 for any one accident or occurrence. The Rental Group shall provide the Camp Monahan Association a Certificate of Insurance as evidence of the insurance not less than one week prior to the start of the rental. Failure to do so will result in the cancellation of the event and loss of the damage deposit.
4) Renters will be held responsible and billed for damage to any buildings and/or equipment beyond normal wear and tear or any missing items. Please report any damages/breakages, etc. to the caretaker at once.
5) Renters will supply their own kitchen supplies (i.e. tea towels, detergent) and medical supplies. Your group will be provided access to one 25 cu ft deep freeze as well as fridge space which will be labeled for your use. All other freezers/fridges are for Camp Monahan’s use.
6) There are open fire pits provided for your use, at the top of the hill as well as a firepit at the main camp and one at Lakeshore. Please do not dig any pits.
7) Fires are to be built in these designated areas only and under adult supervision. PLEASE EXTINGUISH ALL FIRES COMPLETELY BEFORE RETIRING OR WHEN NOT IN USE.
8) We ask that you follow local laws regarding smoking; please check with the Caretaker as to the location of the designated smoking area within the camp facility.
9) Illegal drugs are not allowed on the Camp Monahan site. If there is suspicion of possession/use of illegal drugs by your group during your rental event, your group will be asked to leave immediately, without a refund.
10) If your group plans to have alcohol on the premises, we ask that you follow the Saskatchewan Liquor and Gaming laws (including the need for a liquor license permit) as well as local noise by-laws. IF, in the opinion of the Camp Monahan Representative, your group is in violation of any of the laws, your group will be asked to leave immediately (without refund). We appreciate your cooperation in this respect. A copy of the liquor permit must be submitted to our office no later than one week prior to the start of the rental date.
11) Please respect the local noise by-laws which are in effect (quiet between the hours of 10 pm to 7 am). Although it may appear that Monahan is fairly secluded, noise carries very easily in the valley. We ask your group be mindful of the time of day and noise levels.
12) Please switch off lights when not in use and be sure to close doors when leaving buildings, unless otherwise instructed.
13) Please respect the natural environment at camp by: 1) not removing or defacing natural growth; 2) leaving the grounds clean and in order. Use of any type of markings, tape, etc are discouraged or alternately must be removed (if prior approval received) at the end of your event on either Monahan property or any other landowner’s property. Please seek permission of caretaker or landowners before going on the property or using any markings.
14) If your group plans to use the canoes, we ask for your co-operation in the careful handling of the canoes to avoid unnecessary damage. Any damages would result in additional cost to your group.
15) If your group is considering using fireworks, we ask that the following be followed:
Any fireworks are shot from the end of the dock into the water. Please bring a pail to fill with sand (from beach) in which the fireworks can be put into.
Bring along own lighting (spot light, flashlight) to be used for setting up and launching the fireworks as a safety precaution on the dock after dark
Fireworks be completed prior to 11 pm (noise by-law)
Adult (18 +) person to handle fireworks.
Any other person(s) must be a minimum of 50 feet behind the launch site
This activity is done so at your own risk, in both the handling of or participating as a spectator
Any damages to Camp Monahan’s facilities as a result of fireworks, are the responsibility of your group (repairs and labour costs)
16) Your group is responsible to provide supervision for any and all activities while at camp, including ALL aquatic activities (canoeing and swimming). Although we do have a swimming pool and beautiful lakefront property, all aquatic activities and the lifeguarding of such are the sole responsibility of your group, “swim at your own risk”. Supervisors must be current and qualified for your group’s own safety. Although a request for a qualified lifeguard(s) may be made to Camp Monahan, we cannot guarantee the availability of staff. Any costs for lifeguards/canoeing instruction, etc are the responsibility of your group and arrangements would have to be made well in advance of the rental date. Please contact our office for more details.
17) If anyone from your group is considering bringing RV’s or trailers, we ask that a representative from your group make arrangements to visit Monahan well in advance of your event to check out the facilities. Due to: narrow, winding road into the main camp area, low-lying tree branches, poor road access in bad weather conditions, we do not allow RV’s and/or trailers to be brought into the main camp area. There is an open area (ball diamond) just inside the main gates of Monahan for RV and trailer parking (sorry, no electrified sites). As well, there is to be no parking in lanes whereby emergency vehicle access would be required nor where any damage to the natural elements of camp would occur (no damage to or removal of trees or shrubs).
18) Vehicles are to be parked in designated areas at the top of the hill and there is a parking lot also at the bottom of the hill.
19) Busses should unload visitors in the camper parking lot at the top of the hill.
20) The Camp Monahan Representative/Caretaker will require a short orientation time with the group representatives upon your arrival. The purpose is to outline the policies and rules which need to be considered during your stay.
Our Caretaker will be on site to help should any problems arise with the electrical or plumbing systems. Requests for other staff would be in addition to the rental rates and must be arranged for well in advance.
21) Please follow other posted rules/guidelines of the camp. If in doubt, please consult with the Caretaker.
22) Upon arrival at the camp and prior to your departure, a representative of your group will be asked to accompany the Caretaker on a quick tour of the area(s) you will be using to ensure everything is ready. A checklist will be used to confirm the condition of the area(s) during both tours.
At the closing of your camp, see that all buildings are clean and tidy, equipment is returned and all garbage is picked up.
At the end of your stay, a Rental Information Sheet must be completed with the Caretaker before your departure for billing purposes. Your group will be billed later and payment is due upon receipt of the invoice. Any unpaid amounts 30 days after invoice date will be assessed an interest amount of 1.5% per month on the total invoice amount.