Session Annual Statistical Report

Session Annual Statistical Report

For the year ended December 31, 2023
Name*

First NameLast Name
Email – Enter your email in both boxes below*

Confirmation Emailexample@example.com
CONGREGATIONAL INFORMATION
Congregation Code*
Place (City/Town)*
Province*
Name of congregation*
Presbytery

PART I — Statistics
4a Number of Ruling Elders on Session
Enter the number of elders.
4b This session uses Term Service for Elders
5 Total number of children and youth (age 0-18)
who participate in the life of the congregation, whether they are members, children of members or adherents, come on their own or attend with friends.
6 Total Number of Households
A household is a residence with one or more professing members or adherents. (See definitions in Lines 8 and 9.)
7 Baptisms: List the number of baptisms that took place in each age group.
Adult
Infants, Children & Youth (age 0-18)
Total Baptisms (All age groups)
8 Professing Membership: Enter the official membership number from your 2022 Statistical Report that appears in the 2023 Acts and Proceedings or if your congregation did not submit a statistical report last year, use the number of members as of January 1, 2023. Do not change this figure, as your new figure will be calculated by adding and removing the people in the various sections below.
8a Total beginning Jan 1, 2023 (8j on 2022 Statistical Report or # as of Jan 1, 2023)
Membership ADDED in 2023:
8b by profession of faith
8c by a certificate of transfer or by act of session
8d TOTAL ADDITIONS (8b + 8c)
Membership REMOVED in 2023:
8f by certificate of transfer
8g because of death
8h by revision of the roll
8i TOTAL REMOVED (8f + 8g + 8h)
8j PROFESSING MEMBERSHIP (Dec 31, 2023)(8a + 8d - 8i)
9 Adherents under Pastoral Care
This includes all adults associated with the congregation.
Estimated Weekly Worship Attendance (including children and youth aged 0-18): As best you can, estimate the number of people who normally attend Sunday worship online and in person. This is not a mathematical average or median, but the number of people who were regularly participating at the end of 2023. With online participation, you may include people who participate at a different time or day by watching the recording. If a person sometimes is online, sometimes in person, count them as one or the other. If you only worship online when needed, just fill in the normal attendance figure.
10a In person (Hybrid)
10b Online (Hybrid)
10 Normal Attendance

PART II — Finances
These figures should consolidate the income and expense/receipts and disbursements statements for all funds in your congregation’s annual report (operating, memorial, capital and special funds, etc.). Round figures to the nearest dollar and reflect amounts as of December 31, 2023, unless otherwise indicated. When filling Lines 15-19 on the financial section, do not double report revenue, put it in the most applicable line.
For Statistical Purposes Only
11 Accommodation for Principal Minister:
11a Does the congregation own a manse?
11e How is minister’s housing covered?
(Choose the applicable one)
Canada Revenue Agency Registration: Each year, a charity must complete and file an annual information return (T3010) with the CRA within six months of its year-end date. (If your year-end is December, your filing deadline is June 30th of the following year.) It is very important for congregations to file their T3010s on time or they risk losing their charitable status.

If your congregation has a new Revenue Canada Business Number (CRA number) or your congregation’s number has been suspended, email statistics@presbyterian.ca
and your presbytery clerk.
13 Date in 2023 when your 2022 return was filed (mm/dd/2023)

MonthDayYear
Date
Revenue
20 Total Revenue for All Purposes in Current and Future Years. Use same amount reported on Line 4700 on the T3010.*
Amounts will be deducted from Line 20 (except Lines in 17) to determine Line 14 Total Revenue for Congregational Purposes in Current Year. (See Guide for more information.)
14a Gross Income Received from Rental of Land and/or Buildings (Line 4610 on T3010)
14c Deduction to Determine Net Rental Income. Use 15% of 14a (Gross rental income) OR calculate using expenses only related to the rental and pro-rating other building expenses.
Use whichever provides the larger deduction as it will be excluded from Line 20 to determine Line 14 for the dollar base calculation.
14b Net Rental Income:
Auto-calculated (14a – 14c). This cannot be a negative number.
Revenue Lines 15-16, 18-19 are all included in Line 20 (Line 4700 on T3010) above. Report them here so that they can be deducted from Line 20 to create Line 14. They are all excluded from the dollar base calculation. Lines in 17 revenue received in past years for use in current year will be added as part of Line 14.
15 Net Proceeds from Sale of Property: Use Line 4600 (disposition of assets) on T3010.
16 Revenue Raised this Year for use in Future Years: (For example: endowment, memorial, capital funds, maintenance, internally or externally restricted funds.)
17 Revenue Received in Past Years for Use in Current Year for Congregational Purposes: This revenue is being used in the current year for congregational purposes (not major repairs/renovations, designated projects or extraordinary revenue), but was reported in Line 16 in the year it was received and excluded from the dollar base that year.
17a Revenue Received in Past Years for Use in Current Year for Building, Special Designated or Extraordinary Projects.
18 Revenue Raised in Current Year Used For Major Repairs, Renovations or New Building (not already reported in Lines 15-17).
Major repairs can include HVAC (heating, ventilation, air conditioning), roof, basement/foundation, mold mitigation, driveways and parking lots, replacing/repairing windows, replacing/repairing the organ or piano, or a repair required by municipal, provincial or insurance regulators. Include insurance payments for building damages. Must be offset by expenses in Line 27. If revenue was raised for any of these purposes but not spent in the current year, report it in Line 16.
18a Briefly describe the major repair, renovation or new building

Maximum 50 characters. Do not use punctuation.0/50
19b Revenue Raised and Used in Current Year for Special Designated Projects:
This revenue is not available for normal church operating expenses because it has been restricted to very specific use. (i.e. Grants from government (such as the anti-hate grants) or other charities – including PCC/presbytery/synod grants). Must be offset by expenses in Line 27. Multi-point charges: Include payments from other congregation towards minister expenses here.
19c Extraordinary Revenue Raised and Used in Current Year.
Usually funds collected for a community/ecumenical/interfaith endeavour for which the congregation is acting as lead agent. (Out of the Cold, a community food bank, summer camp) Describe revenue in 19a. If in doubt, email statistics@presbyterian.ca for assistance. Must be offset by expenses in Line 27.
19a Specify the Nature of Revenue in Line 19b or 19c

Maximum 50 characters. Do not use punctuation.0/50
19 Revenue Not Available for Operating Expenses in Current Year: Auto-calculated (19a + 19b).
14 Total Revenue for Congregational Purposes in Current Year. Auto-calculated (Lines 20 – 14c - 15 - 16 - 18 - 19 + 17).
Deducting revenue for future years, special designated projects, building projects and community projects from the total revenue raised in the current year (line 20) and adding transfers from funds received in previous years and used in the current year. Auto-calculated

MINISTER STIPENDS For Statistical Purposes Only
For ordained and diaconal ministers on the constituent roll. Do not include interim moderators, interim ministers, or stated supply ministers, no matter the length of time they are serving the congregation. For a multi-point charge, enter the amount paid by the congregation filling in this form, not the total paid to the minister(s). If a minister finished during the year, pro-rate the stipend according to the time worked.
Principal Minister
21a Basic Stipend of Principal Minister (including travel) Do not include any amount related to accommodation.
21b Utilities of Principal Minister (water, fuel, telephone, electrical, other)
21c Other funds for Principal Minister (other than accommodation allowance)
Other Minister 1
21d Basic stipend (including travel)
21e Utilities (water, fuel, telephone, electrical, other)
21f Other Funds (other than accommodation allowance)
Full-timePart-time
Other Minister 2
21h Basic stipend (including travel)
21i Utilities (water, fuel, telephone, electrical, other)
21j Other funds (other than accommodation allowance)
Full-timePart-time
Other Minister 3
21l Basic stipend (including travel)
21m Utilities (water, fuel, telephone, electrical, other)
21n Other funds (other than accommodation allowance)
Full-timePart-time
22 Total Stipend of Other professional Church Workers REMOVED
23 Other Non-Stipend Expenses REMOVED
24 Debt Repayment: Record the principal and interest payments made toward long-term mortgages or loans.
25 Expenses for Major Repairs, Renovations or New Building REMOVED
TOTAL MISSION EXPENDITURES
26a Amount Remitted to Presbyterians Sharing REMOVED (Included in Line 26e)
26b Gifts given to The Presbyterian Church in Canada for PWS&D and other special mission projects REMOVED (Included in Line 26e)
26c Funds Expended on Refugee Sponsorships authorized by the Canadian government.
26d Gifts made to other charitable organizations serving local, national or international mission needs REMOVED (Included in Line 26e)
26e Gifts Made to Qualified-Donees Serving Local, National or International Mission/Ministry Needs. (Line 5050 on T3010) Including all gifts made to PCC (Presbyterians Sharing, PWS&D and other PCC mission), and gifts to external mission organizations.
26f Gifts/Grants Made to All Non-Qualified Donees (Grantees) (Line 5045 on T3010) or Intermediaries (which the congregation maintains direction and control) Serving Local, National or International Mission/Ministry Needs
26 Total Mission Expenditures for current year. Auto-calculated (Lines 26c + 26d +26e).
*Any gifts given to Presbyterians Sharing, PWS&D or other PCC mission, from an individual who gave directly to the PCC and requested that the gift be credited to their congregation, as reported on the year-end congregational remittance report, will be automatically added to the congregation’s mission expenses (Line 26) in the PCC database.
FOR STATISTICAL PURPOSES ONLY
27 Total/Normal Expenditures in Current Year: (Line 5100 in T3010)*
28 Surplus (Deficit): Auto-calculated. (Lines 14 + 14c + 17a + 18 + 19) - 27. All revenue received in current year PLUS all revenue received in previous years that is used in current year LESS total expenditures.
There should neither be a large surplus or deficit as all income/revenue received this year should be reflected in Lines 14 plus 14c (gross rental income is used in this calculation), and income from previous year’s funds used this year for building/special designated/extraordinary projects are in 17a; all expenses spent in the current year for congregational purposes and building/special designated/extraordinary projects should be reflected in Line 27. Multi-point charges who are paying the minister may have a deficit equal to the amount paid by the other congregation, please note this in Line 28b. Small surpluses or deficits might also be covered by bank balance from previous year and/or accruals.
YesNo
28b If Line 28a is No, describe how the deficit is being handled.

Maximum 50 characters. Do not use punctuation.0/50
29 Amounts Raised for Women's Missionary Society/Atlantic Mission Society. For statistical purposes only. WMS and AMS have their own CRA registration number, so these funds are not included in the calculation of the Total Revenue for Congregational Purposes in Current Year (Line 14).
Please upload a copy of your financial statements. If you cannot upload them, please email them to statistics@presbyterian.ca

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CALCULATION OF DOLLAR BASE (Auto-calculated from lines above)
The dollar base is the revenue for congregational purposes for use in current year (Line 14) minus mission expenditures (Line 26) minus debt repayment (Line 24). NOTE: Dollar base cannot be negative. If it is negative, review your entries above.
14 Total Revenue for congregational purposes for use in current year. Auto-calculated [Lines 20 – (14c + 15 + 16 + 18 + 19) + 17)].
26 Total mission expenditures for current year
24 Debt repayment (principal and interest)
31 Dollar base: Auto-calculated (Lines 14 - 26 - 24). This cannot be a negative number.
You will not be able to submit because the Dollar base is negative. Please review your entries above.
The dollar base for each congregation can be found in the final column on the far right of the page in the Statistical and Financial Reports of the Acts and Proceedings. Compare the figures with what is published in the 2023 Acts & Proceedings, Statistical and Financial Reports. If the figure is vastly different, without a reason of which you are already aware, you may have made an error in calculations, email statistics@presbyterian.ca and we will help you out.

CONTACT INFORMATION
Contact Person for Part 1 – Statistics
Name:

First NameLast Name
Position in Congregation:
Phone Number:

Area CodePhone Number
Email:
example@example.com
Contact Person for Part 2 – Finances
Name:

First NameLast Name
Position in Congregation:
Phone Number:

Area CodePhone Number
Email:
example@example.com
Clerk of Session
Name:

First NameLast Name
Phone Number:

Area CodePhone Number
Email:
example@example.com
Treasurer
Name:

First NameLast Name
Phone Number:

Area CodePhone Number
Email:
example@example.com

Be sure to review your information for accuracy. When all sections of the form are complete, click Submit.

The national office will receive a copy of your data and you will receive an email with a summary of the data to send to your Presbytery Clerk. Check your spam/junk mail for the email if it doesn’t come immediately.
NOTE: Once submitted you will not be able to return to edit your submission.

Email any changes or updates discovered after submitting to statistics@presbyterian.ca.
You cannot submit because Line 31 Dollar base is negative. Please review your entries above.
You cannot submit because the field 8a relating to Total Professing Membership is empty. Please enter a value.
You cannot submit because the field 8j PROFESSING MEMBERSHIP is negative. Please review your entries above.
You cannot submit because the field 10 Normal Attendance is empty. Please enter a value.
You cannot submit because a selection has not been made for 11a Does the congregation own a manse?. Please make a selection.
You cannot submit because a selection has not been made for 11e How is minister's housing covered?. Please make a selection.
You cannot submit because a date has not been entered for 13 relating to the previous annual information return (T3010) with the CRA. Please make enter a date.
Should be Empty:

Session Annual Statistical Report

CONGREGATIONAL INFORMATION

PART I — Statistics

Principal Minister

Other Minister 1

Other Minister 2

Other Minister 3

Contact Person for Part 1 – Statistics

Contact Person for Part 2 – Finances

Clerk of Session

Treasurer

Be sure to review your information for accuracy. When all sections of the form are complete, click Submit.

The national office will receive a copy of your data and you will receive an email with a summary of the data to send to your Presbytery Clerk. Check your spam/junk mail for the email if it doesn’t come immediately.