2025 PO Request Form

2025 PO Request Form

This form is used to request *Purchases made prior to approval. Purchases over the approved amount without prior approval, will be at the purchasers expense and will not be eligible for reimbursement. This PO can be completed only by the Department Director, Department Team Leaders, or Department Administrative Team. This items can only be purchased by those approved by the Financial Team. All purchases (including AMAZON purchases) will be made using the Department Directors AMEX credit card to prevent tax liabilities to the Purchaser. If you are approved to make purchases and don't have access to the TSC Amazon account, please let your Director know so you can get access. ONly the TSC Amazon account is approved for Amazon purchases.
Date Request submitted*

MonthDayYear
Date funds needed?*

MonthDayYear
Date
Name and Title of the person completing this PO Request?*
Director, Department Admin, Team Leader
Email address of requestor?*
example@example.com
Department?*
Department PO Number?*
It is important to use the next number for your Department, if you don't know it, ask your Director, please.
Please list the Team this PO is for*
Please select the status of this PO*
If this is an approved event 500.00 or over, please ensure that Elder Denise approve your Event Planner. If an Event Planner hasn't been submitted and approved, this PO will not be approved. Questions, please contact your Director.
Is this amount budgeted for the month you are requesting funds?
for example: children snacks has 100.00 budgeted in the month of April. This request is for April, the budgeted funds are being requested in April, so the budget is $100. However, in this same scenerio, you are requesting funds for May and no funds were budgeted for snacks in May, you don't have any budgeted funds for snacks. This would be an "Non Budget" request, please go back and change the status of the PO to "NON-BUDGETED"
Please list the budget amount approved for these items during the month you are requesting these funds.*
Is this an event? If yes, what is the name of the event?*
Please type the name of the event or "NA"
If this an event? What is the date of the event?

MonthDayYear
Please select the date of the event or leave blank.
Do you have an approved event Planning form for this event if it is $500 or more?*
Total funds requested for this Purchase Order? Please include taxes and shipping fees in the amount.*
This is not a guarantee. It is possible that your Request (budgeted or not) is denied based on the overall church needs during the month of your request
Please list the Vendor, Purchase and amount hat you are purchasing from each vendor.*
For example: Requested Amount 100.00. Distribution: Amazon 20.30 Little Caesar's 56.00 dollar tree 3.00 misc 20.70. tHIS INFORMATIONS HELPS ON THE ACCOUNTING SIDE. THE RECEIPTS WILL POST INDIVIAULLY NOT AS THE WHOLE BUDGET AMOUNT. IF YOU ARE NOT SURE OF THE VENDORS YOU WILL BE USING, TYPE IN VARIOUS AND WHEN YOU RETURN TO ATTACH YOU RECEIPTS THEN LIST THE VENDOR AND THE AMOUNTS THAT ADD UP TO THE APPROVED AMOUNT. QUESTIONS CONTACT YOUR DIRECTOR.
This PO request is completed when you click on the "submit" button.

The next stop for this PO is the Department Director. You will recieve a copy of this requst. Please forward this copy to your Director. This will let me know your Director is aware of your request. The Director will reply "APPROVED". Upon approval of the Director, the PO Team will process the request . The requestor will receive an updated "submitted" PO that will say "APPROVED" in the comment section. Once you receive approval, purchases can be made. The purchase will be made with your church AMEX card only. If the requestor doesn't have one, the Director will have to purchase the items for you. Directors, when ordering from Amazon, please use your AMEX card. Please make sure you verify the card you use is yours and not another Director's card.

Once purchases are complete, return to your copy of the Approved PO and upload all receipts, packing slips and any document pertaining to the purchase using the "UPLOAD" field below. Update the "VENDOR" section with the appropriate totals. This will begin your "PO Reconciliation Process".

Once the PO is reconciled, you and your Director will receive notice that the respective PO is closed.

Questions??? Please direct all questions to your Department Director.
File Upload - Return here after completing purchases.

upload all documentation pertaining to purchases: Receipts, packing slips, shipping reciepts, etc
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