Suncook Valley Rotary Club's 41st Annual Hot Air Balloon Rally will be held this year on August 4-6, 2023.
Thank you for applying to be a vendor at the Hot Air Balloon Rally. Please be sure to read ALL the below information, rules and requirements. In order to ensure public and vendor safety you will be held to these standards.
Location: Drake Field, Pittsfield, NH
Set-up Time: 9:00 am to 2:00 pm on Friday August 4th. (ALL vehicles MUST be off the field by 2:00pm)
Event Hours: Friday 3pm to 10pm, Saturday 5am to 10pm **NOTE - the majority of activities run on Friday and Saturday. While there are early morning balloon activities on Saturday, vendors generally do not open until mid morning. Sunday's events are limited to the morning balloon launch and the 5K Road Race.** The schedule of events will be finalized in the coming months.
Electricity & Safety: There is no electricity or running water on the property. You can supply your own generator, must be 75 DCB or lower. Fire Extinguisher must be present for vendors utilizing electricity, fuel, cooking elements, etc. ALL tents are required to have a minimum of 20-lbs. weight attached to each leg.
Registration Deadline: All applications and payment must be received by July 1st.
COST: is based on size of each space you are requesting. There is no cost for non-profit organizations.
- 10'x10' - $250 per space
- 10'x15' - $450 per space
- 20'x15' - $600 per space
CONFIRMATION & PAYMENT: Submission of application does not guarantee acceptance. If you are accepted you will be contacted via email with your confirmation and an invoice for payment. Payment in full is required. No refunds or cancellations for any reason whatsoever. This is a rain or shine event.
Spaces are limited. Get your application in EARLY! We will attempt to accommodate location requests however we cannot guarantee this. Applications are considered on a first received, first considered basis.
RULES, REQUIREMENTS & INFORMATION
All self-contained vehicles (Trailers, self-contained trucks etc.) must be listed on your applications. Total length and width must be shown on your application. This must include the tongue length of a trailer if the tongue is not removable. (i.e. a 22’ trailer with a 3’ tongue is really 25’).You will need to purchase vendor space(s) to cover the length of your setup. Trailers MUST be in your space and parked no later than 2pm on Friday the 5th. If you arrive after that time it will be at our discretion to allow you entry or to assign you another space so PLEASE ARRIVE EARLY. Please note, various spots on the field may be on slightly uneven terrain. Rocks, dips, and various non-level ground may be found so please be sure to bring whateveer items you may need to stabilize or level your space.
PROHIBITED ITEMS: Silly String, Smoke Bombs, Stink Bombs “Snappers”, Radios, AV Equipment, Weapons, Guns, Ammo. No Pets. No tobacco, alcohol or drug related items.
PLEASE NOTE: To make it more profitable for all, we attempt to limit the quantity of like items to a reasonable number, but we cannot guarantee you will be the only vendor(s) of your food or item type.
FINAL NOTE TO ALL VENDORS Vendor parking will be very strictly enforced on both days. Parking is not allowed on the field - vehicles will only be allowed on the field for setup and breakdown, unless special exceptions are made. Remember, you must leave your space as you found it. Take large supply boxes, bottles, containers etc., away with you. Dumpsters are available on site to dispose of items, do not place your trash in the blue barrels that are intended for guests. If you leave your garbage behind, it will be noted and you will be barred from any future events.
The Suncook Valley Rotary Club is not responsible for any lost, stolen, or damaged property, or personal injury to vendor operators.