01 - General Vendor Application

2025 St. Louis African Arts Festival General Vendor Application

Fill out the form below if you're interested in being a Vendor. This information will be used on our website and event forms. Please complete this entire questionnaire with as much detail as possible. THANK YOU!
May 24-26, 2025

10am-8pm Saturday, 11am -8pm Sunday & 10am-6pm Monday
THIS APPLICATION IS FOR GENERAL VENDORS ONLY! THIS APPLICATION IS NOT FOR FOOD VENDORS! PLEASE SEE FOOD VENDOR APPLICATION LISTED ON THE FESTIVAL WEBSITE!

(Selecting the incorrect application may result in the delay of processing your application)
About You, The Vendor

(Please Complete all Sections)
Business Name *
Vendor's Full Name*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Please enter a valid phone number.
Mobile Number*
Please enter a valid phone number.
E-mail:*
example@example.com
Can You Receive Text Messages At This Number?*

YesNo
Website:
Have you been a Vendor at the St. Louis African Arts Festival Before?*

YesNo
Please Select Your Booth Preference - 1st Choice (Please Select Number from Vendor Map Above)*
Please Select Your Booth Preference - 2nd Choice in the event your 1st Choice has already been assigned (Please Select Number from Vendor Map Above)*
Please Select Your Booth Preference - 3rd Choice in the event your 2nd Choice has already been assigned (Please Select Number from Vendor Map Above)*
Please List All Items to Be Sold:*
Vendor Check-In/Setup is Friday, May 23th, 2025 from 10am-6pm. Do you plan on attending?*

YesNo
Festival Hours are Sat. 10am-8pm, Sun. 11am-8pm & Mon 10am-6pm. Vendors are expected to be present and available at their booths each day during festival hours. Do you agree to these terms?*

YesNo
St. Louis African Arts Festival will EXCLUSIVELY sell bottled water.

Vendors NOT complying will be penalized with a $150 fine and/or asked to shut down and leave the premises. The sale of alcoholic beverages of any kind is strictly prohibited!
Please acknowledge your understanding and agreement of the following statements:
1) In keeping with the festival's spirit, the St. Louis African Arts Festival Committee retains the right to approve all merchandise to be displayed and sold at the marketplace and the right to approve booth space. The sale of bootleg or illegal items is strictly prohibited. Inappropriate merchandise will not be allowed at the festival. Be sure to have the correct merchandise. Expected products should reflect African and African American culture. THERE WILL BE NO REFUNDS!!
2) Anyone applying understands and agrees that the African Heritage Association or anyone associated with the 2025 St. Louis African Arts Festival shall not be liable for any physical or property damage or loss while leasing booth space.
3) The Vendor recognizes and agrees that they are operating as an independent contractor.
4) As an independent contractor, Vendor agrees to take full responsibility for merchandise sold during the festival. Vendors are also responsible for any municipal fees, permits, or taxes that might be owed for merchandise sold. Further, the Vendor agrees to hold harmless and indemnify the African Heritage Association, the St. Louis African Arts Festival Committee and Volunteers, the City of St. Louis, and all other cosponsoring organizations for any claims and damages that may arise as a result of the Vendor's participation in the festival.
5) Vendors are responsible for removing all trash from their assigned area each evening and may dispose of it in Festival trash receptacles. Festival dumpsters are provided for trash and recycled materials.
6) The St. Louis African Arts Festival is not responsible for any loss or theft incurred by any vendor.
2025 St. Louis African Arts Festival (STLAAF) Vendor Security Deposit Policy

To participate in the 2025 St. Louis African Arts Festival (STLAAF), vendors must submit a $300.00 security deposit. This deposit safeguards against damages to festival property, including vendor spaces, equipment, and other festival-provided assets, and violations of festival policies.

Terms and Conditions
1. Deposit Payment
  - A $300.00 security deposit is required during the 2025 STLAAF registration process.
  - Payment must be made via Cashier's Check or Money Order and submitted on Friday, May 23, 2025.
2. Refund Policy
  - In-Person Refunds: Deposits will be refunded in person at the festival's conclusion no later than 9:00 PM on Monday, May 26, 2025. Vendors must present valid identification to receive reimbursement.
  - Mailed Refunds: If not collected in person, refunds will be mailed within seven (7) business days to the address listed on the Vendor Application. Vendors are responsible for ensuring their mailing address is accurate.
3. Conditions for a Deposit Refund: To receive a 100% refund (No Partial Refund will Be Given), vendors must:
  - Fully comply with 2025 STLAAF regulations.
  - Maintain vendor space in good condition without damaging festival property (e.g., flooring, tents, tables, or provided equipment).
  - Completely clean up their space, removing all debris, trash, and personal belongings.
  - The festival concludes at 6 PM on Monday, May 26th, and all vendors must vacate the premises by 11 PM. Please depart on time and ensure your exit does not interfere with festival operations.
  - Avoid any policy violations, including unauthorized sales, prohibited activities, or breaches of vendor agreements.
Failure to meet these conditions will result in forfeiture of your security deposit.

By signing below, you confirm that you have read, understood, and agreed to the 2025 STLAAF Vendor Security Deposit Policy.
Signature*

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I have read and understand the conditions listed above. By clicking below, you agree to abide by the terms and conditions set forth. ANY vendor found in violation of this agreement may be asked to leave and be prevented from participating in future events. We reserve the right to remove any vendor or buyer we consider disruptive, goes against the values of the St. Louis African Arts Festival or operating in an unsafe manner.
My Products*
prevnext( X )
Standard Booth (100 sq/ft) - $750 (Early Bird Vendor Fee, Paid Before April 1st, 2025)Early Bird - 100 Sq Ft - AVAILABLE
$750.00 Quantity
Item subtotal:$0.00

Subtotal

$0.00

Tax

$0.00

Total

$0.00
[A 4% electronic user fee will be added to the total rental fee at checkout]
Name*

First NameLast Name
Please sign here! Let's get this application completed!*

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Date*

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