PLEASE READ ENTIRE CONTRACT THOROUGHLY BEFORE SUBMITTING
Hall Rental Duration
1. Rentals will be for a period of 5 1/2 hours total. Additional hours may be purchased for an added charge.
2. All evening events will end no later than 12:30 am.
3. Hall clients who desire additional setup time will be charged according to the established fee schedule listed in this
document.
Scheduling of Events
1. All hall rentals will be scheduled through and approved by the Hall Manager or his designee.
Contract
1. All events will be documented via the established contract(s).
2. Any deviations from established norms, special conditions, and/or miscellaneous adjustments will be documented in the comments section of the contract.
3. Contract will be completed and signed by the renter either in person or this online form. The Hall Manger or his designee will sign on behalf of FOP Lodge 34.
4. Event dates are not reserved until the signed original contract and payment are received.
Contract Deposit
1. The initial deposit to reserve the hall will consist of the hall rental rate amount PAID IN FULL and will be due upon signing of the contract.
The remainder of the amount due, such as; alcohol package fee, bartender fee, etc., will be paid on or before the day of the event PRIOR TO THE START OF EVENT; special conditions may apply.
Security Damage Deposit
The security damage deposit is due seven (7) days prior to the event. This deposit can be made in-person with cash or check or digitally through our venmo or PayPal account.
FOP Lodge 34 Hall will require a $200 security damage deposit. Hall renter shall be responsible for any theft, damage, vandalism, etc. that occurs during the timeframe of their rental and may result in forfeiture of security deposit.
This includes a $100.00 clean up fee imposed if trash is left on the parking lot and field area.
Failure to return hall to proper set up will result in $100 set up fee deducted from security deposit.
Damages in excess of $200 will be the responsibility of the Hall Renter
If the renter and all occupants have not left the building by the end of the rental a $50 fee will be imposed for additional time in 30 minutes increments.
Cancelation/Refund of Contract Deposit
Cancellations of 22 Days or more before Date of Event will be refunded in full.
Cancellations of 21 days to 8 days prior to event will be refunded 50% of their initial deposit.
Cancellations of 7 or less days will forfeit their entire Deposit.
Music
1. The hall renter agrees to provide their own music. No contract between the renter and a DJ, band, and/or musical provider shall contain the name of the Hall or FOP Lodge 34.
2. The renter shall be further responsible for the level of the volume of the music, and proper control thereof.
3. Whoever the renter enters into a contract with to provide music must supply all equipment to provide such service. At no time is the renter or contracted music supplier permitted to utilize the house system unless prior written
authorization from the Hall Manager is obtained. This authorization shall be documented on the comments section of
the contract.
4. FOP Lodge 34 House Speakers will not be used for Music of any type
Smoking
1. Smoking and Vaping inside of the Hall facility and/or anywhere that is open to the public as stated in the Maryland Clean Indoor Air Act COMAR 10.19.04 is prohibited.
2. Event guests who are found to be in violation are to be immediately removed from the premises and an additional charge of $1000.00 may be assessed to the final amount owed to the Hall.
Crowd Control
1. The hall renter is responsible for crowd control and shall be liable for damage(s) to premise, or any property, or any
person, resulting from the actions of any person in attendance at the event. This includes fights and/or any other intentional or unintentional injuries.
2. The renter agrees to hold the Hall harmless and indemnify the same.
Licenses/Permits
1. The Hall Renter agrees and shall be responsible for obtaining all necessary licenses and/or permits. (1-Day Beer Wine or Liquor, Gaming, Gathering and any other permits that the event may require.)
2. Permits will be provided to the Hall Manager or designee and shall be displayed as required.
Alcohol
1. All Baltimore County and State of Maryland Liquor Laws concerning the dispensing of alcoholic beverages will be
enforced and are the responsibility of the renter.
2. The purchase of the required one-day liquor license/permit shall be the responsibility of the renter.
a. This permit is only necessary for outside fundraising events.
b. FOP Lodge #34 fundraising events do not require this permit.
c. Private events (which do not charge an admission fee) do not require this permit.
d. If applicable, this permit must be presented to the Hall Manager or his designee prior to the start of the event
as proof of compliance and must be displayed as required during the event.
3. Bartenders will be provided by the Lounge at an additional fee if alcohol will be severed at an event. Events that purchase the soda only package will also require a bartender.
4. Only Hall provided bartenders will be permitted to serve alcohol.
5. It is recommended that there are two (2) bartenders present at all events of more than 100 persons which serve alcohol.
6. Events of more than 120 persons which serve alcohol will require two (2) bartenders.
7. Alcohol may be provided in a “Beer & Soda,” and/or “Liquor” packages at the discretion of the hall renter.
8. “Cash Bar” package includes the “regular liquor package and the “premium liquor package when a beer package is
purchased.
9. Alcohol requests outside of the items included in the below packages are subject to availability and additional cost.
10. The hall service bar will be stocked with premium and regular liquor choices regardless of the specific alcohol package.
These items, if not included in the purchased alcohol package, will be available for purchase by event guests while the Lounge service bar is in operation.
11. For rentals that include a drink package a final head count will be required ten (10) days prior to the scheduled event.
Per person charges will based off of that number and cannot be increased or decreased after that time without the written permission from the hall manager
12. Bar Service will be a minimum of (4) hours unless extended by renter at the time of contract signing.
Soda Only Package ($2.00 per person)
1. The Soda Only Package includes the following:
a) Coke
b) Diet Coke
c) Sprite
d) Ginger Ale
2. The soda package will require a bartender.
Beer, Wine & Soda Package ($8.00 per person)
1. The Beer, Wine and Soda Package includes the following:
a) Two (2) draft beer choices below by the half keg as stocked by the Hall b) Bud Light, Coors Light & Miller Lite c) Coke, Diet Coke, Sprite, & Ginger ale
d) Wine will consist of one red and one white.
2. If the hall renter wishes to purchase beer (draft only) that is not regularly stocked by the Hall, the Hall will attempt to accommodate the request if possible; however, the renter must purchase the “premium beer, wine and soda package”
(see below).
3. Kegs are the property of the Hall. The renter agrees that any remaining product inside of said kegs at the end of the
event is the sole property of the Hall.
Beer, Wine and Soda Packages (MUST BE PAID AT LEAST 10 DAYS IN ADVANCE.)
Premium Beer, Wine & Soda Package ($9.00 per person)
1. The Premium Beer, Wine and Soda Package includes the following:
a) Draft Beer by the half keg, as requested by the renter, which is not regularly stocked by the Hall
b) Coke, Diet Coke, Sprite, & Ginger ale
c) Wine will consist of one red and one white.
Specialty kegs are the property of the Hall. The renter agrees that any remaining product inside of said kegs at the end
of the event is the sole property of the Hall.
Premium Beer, Wine and Soda Package (MUST BE PAID AT LEAST 10 DAYS IN ADVANCE.)
Liquor Package
1. The Liquor Package includes the following:
a) Two (2) draft beer choices below by the half keg as stocked by the Hall b) Bud Light, Coors Light & Miller Lite c) Coke, Diet Coke, Sprite, & Ginger ale
d) Wine will consist of one red and one white.
1. In order to provide a broad selection of liquor for Hall clients, there will be two liquor packages available at additional
per person fees.
a) Regular Liquor Package: $10.00 per person
Vodka
Gin
Rum
Whiskey.
b) Premium Liquor Package: $15.00 per person
Vodka
Gin
Rum
Bourbon
Whiskey
2. Clients are encouraged to choose two of the three house beers. Should a client request another draft beer choice, the
policy set forth in the Premium Beer, Wine and Soda Package section shall apply.
3. LIQUOR PACKAGES MUST BE PAID AT LEAST 10 DAYS IN ADVANCE.
Cash Bar
(Available in lounge during regular lounge hours (Friday & Saturday nights) otherwise bartender fee applies)
1. The Cash Bar option includes anything that the FOP Lodge 34 Lounge offers on the night of the event.
2. Event guests pay out of pocket for the drinks they purchase.
3. Prices shall be the actual cost of the items dispensed at current Lodge 34 Lounge prices.
Bartenders
1. In order to ensure control over and compliance with State and local liquor laws, only Lounge provided bartenders may serve alcohol at events.
2. Bartenders will be responsible to handle all aspects of the serving of beer, wine, liquor, and soda, and will draw stock of same from the Lounge under the direction of the Bar Manager.
Included Amenities
1. The Hall agrees to provide tables, chairs, the hall portion of the facility, and men’s/women’s restrooms which are stocked with soap, paper towels, and toilet paper.
2. The Hall does not provide plates, bowls, serving trays, or utensils. These are the responsibility of the hall renter or applicable catering service.
3. The Hall does not provide decorations.
Hall Setup
1. Hall setup is the responsibility of the hall renter. The renter will be responsible to return the hall to the same setup as when they arrived. Twelve (12) round tables with eight (8) chairs at each table. All chairs will be placed on
table when event has ended.
2. Failure to return hall to setup described above will result in $100 Set Up Fee being deducted from the Security Damage Deposit
Beginning of an Event
1. Prior to the beginning of an event, the Hall Manager, or his designee, will conduct a walk through with the hall renter (the person whose name appears on the hall rental contract). The purpose of this walkthrough is to inspect the hall for damage and ensure that the hall is prepared for the event.
End Of Event
1. At the end of an event, the Hall Manager, or his designee, will conduct a final walk through with the hall renter (the person whose name appears on the hall rental contract). The purpose of this walkthrough is to inspect that the hall has
been left in acceptable condition.
2. The hall renter will be responsible to ensure that any decorations are taken down and disposed of in the supplied trash receptacles.
3. The hall renter is responsible to pick up items of trash and deposit same into the provided trash receptacles at the end of the event. THIS INCLUDES CLEAN UP OF ANY TRASH IN PARKING LOT.
4. The hall renter will be responsible for ensuring that all tabletops are wiped clean at the end of their event.
Prohibited
1. In order to ensure the ease of cleanup and for the protection of the Hall, the following prohibitions apply:
a) The use of rice and birdseed is not permitted inside of the Hall or on the grounds outside of the Hall.
b) ANY use of confetti or glitter is STRICTLY PROHIBITED anywhere on the property.
c) Decorations which are pinned or glued to the walls or ceiling in any way are prohibited. Only Scotch tape
may be used to affix decorations.
d) No electrical appliances will be permitted. Only sterno type products will be permitted.
e) No FOG machines
2. All decorations must be removed by the Hall renter after the event has concluded.
3. Drinks will be served in plastic cups only. Glass cups and bottles are prohibited.
Unusual/Emergency Events
1. The Hall will accommodate the requests of members and clients who wish to hold memorial/funeral reception gatherings.
2. Due to the exigency and lack of timely notice of these events, contracts will be signed as soon as practical.
3. Cancellation policy is still enforceable for these events.
4. All other additional fees remain the same.
Additional Agreements Between The Hall and Renter
- Renter shall abide by and conform to all rules and regulations from time to time adopted or prescribed by Hall.
- Renter covenants and agrees to save Hall harmless and indemnify Hall against any all claims of liability which may arise or accrue by reason of the use by Renter of the rented premises.
- Renter will not do or suffer to be done anything on the premises during the term of this lease in violation of any laws, ordinances, rules or requirements. If the intention of Renter is called to any such violation on the part of the Renter, or any person employed by or admitted to said premises by Renter, Renter will immediately desist from and correct or cause to be corrected such violation.
- Renter or its agents, servants, or employees or invitees shall not injure, nor mar, nor in any manner deface the premises or any equipment contained therein and shall not cause or permit anything to be done whereby the premises
of equipment therein shall be in any manner injured, marred, or defaced. Renter will not drive or permit to be driven, nails, hooks, tacks, or screws into any part of the building or equipment contained therein and will not make nor allow
to be made any alterations of any kind to the building or equipment contained therein.
- If the premises or any portion of the leased premises or any equipment contained therein during the term of this agreement shall be damaged by the act, default or negligence of the Renter, or of the Renter’s agent(s), employees,
patrons, guests or any other person admitted to the premises by Renter, Renter will pay the Hall upon demand such amount that may be necessary to restore the premises or equipment contained therein in their present condition.
Renter hereby assumes full responsibility for the character, acts and kind of all persons admitted to the premises or any portion of said premises by the consent of Renter or by or with consent of any person acting for or on behalf of Renter.
- Renter shall not admit to the premises a larger number of persons then the seating capacity thereof will accommodate or can safely or freely move about in the rented area or permitted by law.
- Renter shall not do or permit to be done anything in or upon any portion of said premises, or bring or keep anything therein or thereupon, which will in any way increase conditions of any insurance policy upon the building or any part
thereof, or in any way increase thereat of fire or public liability insurance upon the building or property kept therein, or in any way conflict with the regulations of the fire department, with any rules, regulations or ordinances of
Baltimore County.
- Renter shall not assign this Lease without the written consent of Hall nor suffer any use of the premises other than herein specified.
- Renter understands and hereby specifically agrees that the Hall does not furnish any staff not otherwise provided for in this Agreement.
- In case said leased premises or the building in which the leased premises is a part thereof, or any part thereof shall be destroyed or damaged by fire or other cause or if any other casualty or unforeseen occurrence renders the fulfillment
of this Agreement by the Hall impossible, then and thereupon, this Agreement shall terminate, and the Renter hereby waives any claim for damages or compensation should this Agreement be terminated.
- The Hall reserves the right to evacuate the leased premises during any activity in progress where it is deemed necessary for safety of the general public.
- The Hall shall not be responsible for any damages or injuries that may happen to Renter or Renter’s agents, servants, employees, patrons, guests, or their property from any cause whatever prior, during or subsequent to the period
covered under this Agreement. Renter hereby expressly releases the Hall from and agrees to indemnify the Hall against any and all claims for such loss, damage or injury.
All the terms and conditions of this Agreement shall be binding on the parties, their personal representatives, successors and assigns and cannot be waived by any oral agreement or promises of any agent or other person of the party hereto unless the same be in writing and mutually signed by the duty authorized agent or agents who executed this Agreement.
This Agreement shall be construed under the laws of the State of Maryland.