EarthFest Augusta 2023

Dear Vendors,

Ancient Path Augusta, Inc. is excited to present our 2023 EarthFest Augusta Event on Saturday, November 11th, 2023 from 10a-4pm at the Augusta Exchange Club Georgia-South Carolina Fairgrounds, 308 Hale St, Augusta, GA. At EarthFest Augusta we are a pagan-centric, all-inclusive event to celebrate Mother Nature and everything she provides. We have begun planning this year’s activities and hope you will help us make it yet another successful year. This event, in its 7th year for us, will once again include crafts, art work, live entertainment, special activities, children's games, and delicious food while raising funds for our non-profit organization. Keep an eye out on our Southeastern Pagan Events Facebook page for updates including confirmed entertainment for this year's event.

This is a “rain or shine” event, therefore no refunds will be given! There are no rain dates scheduled. Only in the following case are refunds given - Refunds for those (Paid in advance) vendors in the event that EarthFest Augusta cancels the event. You will be notified in that unlikely event as soon as possible!

The price for a 12’ x 12’ space is $ 45.00. This price includes a guaranteed retail space, admission for 2 individuals, and ability to park a vehicle behind the space. 2 spaces are discounted at $80.00 and 3 spaces are discounted at $120.00.  Vendors are responsible for ALL Tents, tables, chairs, fans, contents and display items. 

*Were you a vendor at our Earthfest Augusta event last year? You receive a 10$ loyalty discount, which means your space is $35.

*Hosting a class? You receive a $5 discount if you are teaching a class. Please email augustapagans@gmail.com so we can confirm space availability, non-duplication of class topic, and provide you the discount code. 

If you ONLY wish to set up an Informational booth, there is a non-refundable $10.00 fee to reserve your space. You must still fill out the Vendor Application - just so we know who you are and can mark the space for you. You will still be required to bring your own set up items as listed for craft and food vendors. *We request that Informational Booths be manned throughout the event.

All Vendors agree to DONATE at least 1 Item of at least $15 in value (with your business name/card on it) for the door prizes pulled throughout the event. This will also help advertise your booth and wares! Please turn this in to the volunteers at the Vendor Check-In table when you arrive. 

Vendors MUST check in upon arrival to obtain your vendor badges. This gives you the ability to come and go throughout the day as needed and other special perks. Just like last year, if you supply a website, Facebook, Etsy, or similar page for your business, we will put a QR code on your vendor badges to make it easier for guests to continue to purchase your items after the event. 

If you are interested in participating this year, please complete the application and payment below. If your application is rejected for any reason, you will be notified and payment refunded within 7 days of application.

*Additional information is provided in the Terms of Participation below.

*Please note: Electricity will not be available for vendors. Small electric items should run on batteries, use a small generator, or may run off of your vehicle parked behind your booth.

We look forward to seeing you at EarthFest Augusta 2023!

Sincerely,

Ellen Veals, Brandy Gunsolus, & Candie Taylor-Maddox

EarthFest Augusta Co-Directors - Ancient Path Augusta, Inc.

1. VENDOR FEES MUST BE PAID 2 WEEKS IN ADVANCE of the event date! Vendors who expect to be later than the cut off date of November 1st must make arrangements to make a “good faith” deposit of 1/2 the fee to delay FULL payment and arrange for the time the entire fee will be paid PRIOR to the event. The “good faith” deposit will not be refunded should the vendor default on the terms.

2. The date of the event is: November 11, 2023 at Georgia-Carolina / Augusta Exchange Club Fairgrounds***! Gates Open at 10 AM and close at 4 PM. Vendor set up time begins at 8 AM and MUST be completed by 9:45 AM.

Augusta Exchange Club Fairgrounds, 308 Hale St, Augusta, GA 30901

3. Security will be provided the day of the event, not before, so please be advised that Ancient Path Augusta will not be responsible for any losses or damages before, during or after the event. We do provide and pay for a Richmond County Police officer On the premises DURING the event.

4. We do not provide insurance for ANY LOSS or injury of ANY nature - so if you need it, (we’ve never experienced a serious incident!) get a little policy for the event.

5. It is the vendors responsibility to keep security of their Booth/Area either by manning the area or locking valuable items out of site. We suggest the former!

6. Vendors are responsible for collecting local Sales Tax on sales made during the event. We advise to keep a running tab on ALL you sell!

7. Food vendors are required to meet the food guidelines for special events in Richmond County, GA. Contact the local Health department to ensure you are in compliance with all the local food and beverage laws. Department of Health will be onsite prior to the gates opening to the public for inspection of any food vendors who do not already have a Richmond County food permit.

8. Vendors are not permitted to sell drugs, alcohol, guns nor related paraphernalia. If you do, you will be escorted off the premises by a Richmond County deputy and a coordinator of Augusta Earthfest. In addition to that, we will not be able to accept you as a vendor for subsequent Ancient Path Augusta events.

9. EarthFest Augusta is a family oriented event. Please ensure your booth is safe and not a hazard for little curious ones.

10. Vendors are responsible for all members of their group and will conduct themselves in a well behaved and courteous, lawful manner at all times. Children under 12 must be accompanied by a responsible adult at all times.

11. All vendors are responsible for the cleanup of their areas. Trash cans will be available all over the event area. Failure to clean up properly will result in a nonacceptance of future applications.

12. We ask that all craft vendors stay UNTIL THE END OF THE EVENT. If an emergency occurs, you must contact one of the onsite volunteers to escort your vehicle from the property. This is for the safety of our guests and to be in compliance with our permits.

13. Rejected vendor applicants. If rejected, you will be notified and your fee will be refunded within 7 days of your application. Accepted applicants will not receive a communication until later this summer. 

14. Set up must be completed by 9:45 AM. 1 vehicle may be parked behind your booth. Additional vehicles must be removed from the event area by 10:00 AM. Parking will be provided in an adjacent area. THE GATES OPEN AT 10:00 am!