COLLIERVILLE BALLOON FESTIVAL 2023

VENDOR APPLICATION

September 16 & 17, 2023

Hours: 3:00 P.M. - 10:00 P.M. Saturday and Sunday (Times subject to change). Greatest patron attendance around sunset.

Set-up 12:00 P.M. each day. Complete set-up by 2:30.

 

VENDOR BOOTH PRICING

Arts & Crafts $175 Early Bird. AFTER May 31st, 2023 $200

Merchandise $300 Early Bird. After May 31st, 2023 $350

Business $300 Early Bird. After May 31st, 2023 $350

Food Vendors- Please Click the Food Vendor Registration below.

Non-Profit Organizations $100. 

Youth Organizations $75

REGISTRATION PROCESS
For Early Bird pricing, complete and submit this application by May 31st, 2023. Final Registration closes August 15th, 2023. The Vendor Committee will review each registration. To avoid excessive vendor product duplication, the date the application is received may be used to determine individual vendor category selection. You will be notified via email if your business has been accepted to participate. 

Once notified, you will receive a vendor contract, which provides vendor participation requirements and detailed information. All exhibitors/vendors must have commercial exhibitor/vendor Liability Insurance with liability limits of $1,000,000. The Collierville Balloon Festival (CBF) and The Town of Collierville (TOC) must be listed as an additional insured. If you do not have business liability insurance, the festival will arrange insurance for an additional fee. The cost is approximately $75.00. Your proof of insurance listing CBF and TOC as an additional insured must be on file with the CBF Vendor Committee no later than September 1, 2023. Indicate below if you will need CBF to arrange your liability insurance. FOOD VENDORS AND HIGH-RISK ATTRACTIONS will be required to provide Certificate of Insurance with Subrogation. Examples of this could be axe throwing, petting zoo, pony rides, etc.

THERE IS NO ELECTRICITY AVAILABLE ON THE FIELD
LIGHT TOWERS WILL BE ADDED TO THE VENDOR AREA

 

FRIDAY NIGHT LIGHTS

This year arts & craft vendors, at their option, may participate in the Friday Night Lights program for special needs individuals and their families.  On Friday Maynard Way closes at 3:30 P.M. and Vendor set-up starts after Maynard Way closes.Gates open, guests arrive, and events begin at 5:00 P.M.  Vendors may shut down around (approximately 7:15). Gates close at 9:00 P.M.  Last year approximately 2,000 individuals came for the Friday Night Lights event. All guests will be treated to dinner, beverage and dessert.  

LATE REGISTRATION

Applications received after August 15, 2023, require a non-refundable, $50.00 late fee. Late Applications and payment must be mailed to the address noted below. Applications received without payment will be rejected.

VENDORS SELLING EDIBLE ITEMS

For vendors (Food and Arts and Crafts) who sell or sample any type of food product (packaged, prepared on site, etc.), the Shelby County Health Department REQUIRES a Temporary Food Permit (TFP). The TFP cost is $30.00 (or $11.75 for some pre-packaged items). CBF Vendor Committee will collect and file permitting information for all vendors selling food. This ensures your TFP is on hand when the Health Inspectors arrive Saturday morning to conduct inspections.  This requirement is consistent with the Shelby County Health Department food code. When paying your booth fees and you plan to serve or sell food, we will ask that you include payment for the additional $30.00 or $11.75 to cover your TFP fee. 

If you are looking to sell edible items please register with the link below.

Food Vendor Registration Click Here 

We will have security Friday September 15, 2023 and Saturday September 16, 2023. We will not have security Sunday September 17,2023.  ALL BOOTH ITEMS MUST BE REMOVED Sunday September 17,2023 from the property. 

 

If you have further questions, please email us at info@colliervilleballoonfestival.com

We look forward to an amazing 2023 Collierville Balloon Festival! 

CLASSIFICATIONS

Non-Profit: Charities, clubs or organizations with a designated IRS nonprofit status (copy of IRS 501(c)3 tax exempt letter).

Arts & Craft Vendors: Hand-made, hand painted, hand created, hand assembled items.

Business: Local companies providing services: plumbing, insurance, travel, security systems, home improvement, financial, etc.

Merchandise: Retail/Resale, manufactured, non-handmade items.

Food: Vendors who make fresh food onsite.

Youth Organization: Scouts, sports, school etc.

ALL CLASSIFICATIONS must list items being sold or indicate business purpose. Include PHOTOS of your merchandise or business interest as well as a picture of your booth. If selling food items, please attach menu.

Consent to Photograph /Videotape / Interview Individuals

Please read, date, and provide your signature on the next pages.

Terms & Conditions

I hereby agree and give my permission for Collierville Balloon Festival and/or partners to record, film, photograph, audiotape or videotape myself (hereinafter collectively referred to as “Works”) and to display, publish or distribute these Works for the purpose of publishing, posting on the Collierville Balloon Festival website and posting on social media sites. I hereby waive any right to approve the use of these Works now or in the future, whether the use is known to me or unknown, and I waive any right to any royalties related to the use of these Works. I understand that the Works may appear in electronic form on the internet or in other publications outside of the Collierville Balloon Festival's control. I agree that I will not hold the Collierville Balloon Festival responsible for any harm that may arise from such unauthorized reproduction.

 

 

The Collierville Balloon Festival and/or The Town of Collierville shall not be responsible for any injury or loss that may occur to the Vendor, it’s employees, agents, representatives, heirs, successor or assigns, or its goods from any cause whatsoever while participating in the Festival. The Vendor agrees that it will indemnify and hold The Collierville Balloon Festival and/or The Town of Collierville, its designated representatives, employees, volunteers, successors and assigns, elected officials,
officers, agents, and related persons, harmless and free from all damages by reason of liability occasioned by any act or omission, neglect, or wrongdoing of the Vendor, its employees, or any of its agents, officers, or representatives. Vendor will, at its own expense, defend and protect The Collierville Balloon Festival and/or The Town of Collierville, its owners’, organizers, employees, volunteers, elected officials, officers, agents, related persons, and Board members against all such claims and demands. The Vendor also agrees that The Collierville Balloon Festival and/or The Town of Collierville, will not be responsible for accidents, fire, theft, breakage, or any other accident incurred by the Vendor at any time and The Collierville Balloon Festival and/or The Town of Collierville is released from any and all liabilities and responsibilities. This includes the hours for setting up and dismantling for the festival.