For Early Bird pricing, complete and submit this application by May 31st, 2023. Final Registration closes August 15th, 2023. The Vendor Committee will review each registration. To avoid excessive vendor product duplication, the date the application is received may be used to determine individual vendor category selection. You will be notified via email if your business has been accepted to participate.
Once notified, you will receive a vendor contract, which provides vendor participation requirements and detailed information. All exhibitors/vendors must have commercial exhibitor/vendor Liability Insurance with liability limits of $1,000,000. The Collierville Balloon Festival (CBF) and The Town of Collierville (TOC) must be listed as an additional insured. If you do not have business liability insurance, the festival will arrange insurance for an additional fee. The cost is approximately $75.00. Your proof of insurance listing CBF and TOC as an additional insured must be on file with the CBF Vendor Committee no later than September 1, 2023. Indicate below if you will need CBF to arrange your liability insurance. FOOD VENDORS AND HIGH-RISK ATTRACTIONS will be required to provide Certificate of Insurance with Subrogation. Examples of this could be axe throwing, petting zoo, pony rides, etc.
THERE IS NO ELECTRICITY AVAILABLE ON THE FIELD
LIGHT TOWERS WILL BE ADDED TO THE VENDOR AREA
FRIDAY NIGHT LIGHTS
This year arts & craft vendors, at their option, may participate in the Friday Night Lights program for special needs individuals and their families. On Friday Maynard Way closes at 3:30 P.M. and Vendor set-up starts after Maynard Way closes.Gates open, guests arrive, and events begin at 5:00 P.M. Vendors may shut down around (approximately 7:15). Gates close at 9:00 P.M. Last year approximately 2,000 individuals came for the Friday Night Lights event. All guests will be treated to dinner, beverage and dessert.
Applications received after August 15, 2023, require a non-refundable, $50.00 late fee. Late Applications and payment must be mailed to the address noted below. Applications received without payment will be rejected.
VENDORS SELLING EDIBLE ITEMS
For vendors (Food and Arts and Crafts) who sell or sample any type of food product (packaged, prepared on site, etc.), the Shelby County Health Department REQUIRES a Temporary Food Permit (TFP). The TFP cost is $30.00 (or $11.75 for some pre-packaged items). CBF Vendor Committee will collect and file permitting information for all vendors selling food. This ensures your TFP is on hand when the Health Inspectors arrive Saturday morning to conduct inspections. This requirement is consistent with the Shelby County Health Department food code. When paying your booth fees and you plan to serve or sell food, we will ask that you include payment for the additional $30.00 or $11.75 to cover your TFP fee.
If you are looking to sell edible items please register with the link below.
Food Vendor Registration Click Here
We will have security Friday September 15, 2023 and Saturday September 16, 2023. We will not have security Sunday September 17,2023. ALL BOOTH ITEMS MUST BE REMOVED Sunday September 17,2023 from the property.
If you have further questions, please email us at email@example.com
We look forward to an amazing 2023 Collierville Balloon Festival!