Northwest Outward Bound School’s payment terms and conditions are based on our investment in planning, staffing and delivering our courses. These expenses are not recoverable, therefore, penalties may apply for cancellation, transfer, or early departure. Before you make any further financial commitment, please familiarize yourself with the policies outlined below. All of the information is important as you are making a significant investment towards the student’s growth and development. By enrolling in Outward Bound you are accountable for and subject to the information contained below:

Deposit

A $500 deposit is due upon enrollment to reserve a spot on the course. This deposit is applied toward the total cost of tuition and fees for the course. Deposit fees vary for Grieving Teens courses.

Deposit Refund Policy

The deposit includes a non-refundable $150 application fee. The remaining $350 deposit is refundable if the student cancels their enrollment more than 90 days before the course start date. The following are exceptions regarding the above deposit refund policy:

• If a student applies for a scholarship, turns in an application packet, and is either denied a scholarship or is not awarded sufficient funds, and for that reason chooses to cancel, Northwest Outward Bound will refund the full $500 deposit.
• If the student is enrolled and the course is cancelled, Northwest Outward Bound will refund the full $500 deposit.
  If a student is cleared to participate and cancels within 90 days of the course start date, Northwest Outward Bound will retain the full $500 deposit.
• If a student is waitlisted and a space does not become available, Northwest Outward Bound will refund $350 of the deposit and retain the non-refundable $150 application fee. Please see Waitlists section below for more information.
• In the event a student is not cleared to participate after going through the admissions process, Northwest Outward Bound will refund $350 of the deposit and retain the non-refundable $150 application fee.
• If a student’s enrollment on course is cancelled due to medical conditions as determined by our medical screener, Northwest Outward Bound will refund the full $500. Please note the $150 application fee will remain non-refundable if such determination is based on information not disclosed in the student application.
• If a student is more than 30 days past due on paying the balance of tuition and fees, Northwest Outward Bound can cancel the enrollment and retain the full $500 deposit.

COVID-19

Students and families will be required to follow the guidelines and protocols in place to prevent the spread of COVID-19. Please know that while NWOBS is making every effort to implement protocols that minimize the risk of transmission, we cannot guarantee that COVID-19 will not be present on course. The precautions in place are based on recommendations from local, state and federal agencies and are subject to change as the situation evolves. 

For the most up-to-date information, please review the COVID-19 Health & Safety Practices page or contact your Course Advisor. 

Application Process 

In order to be approved for a course, one must complete the application process including:

1. Submit all required forms by paperwork deadline in registration email
2. Complete a student interview call
3. Complete follow-up as needed
4. Submit final payment
5. Receive approval email
6. After you have been approved, arrange travel only if you have been notified that the group minimum has been met

Paperwork Deadlines

Northwest Outward Bound requires the return of the Admissions Packet by the due date assigned. Late return of application and forms will jeopardize the student’s spot on course. If the enrollment packet materials or tuition is past due the enrollment will be considered inactive  and the student’s spot may be made available to other applicants. Cancellation penalties will apply.

Student Interview

To better ensure that a student is prepared and ready for an Outward Bound course, Northwest Outward Bound conducts interviews with each student. This interview will take place once we have received all paperwork for a student and must be completed prior to a student receiving final approval for their course.

Undisclosed Information

Our goal is for every student to have a successful course. Failure to provide accurate and complete information could compromise the student or other participants' safety and course quality. By sharing all physical, emotional or behavioral conditions, we can help each student choose a course that will provide the student and course mates with the highest chance for success.

Additionally, undisclosed conditions that result in early departure will terminate any eligibility for a refund. Please report injuries, illnesses, new medications or changes to prescriptions to a Northwest Outward Bound Course Advisor. If a student arrives on course with an unreported medical condition or other diagnosis or if type or amount of medication has changed since submitting a student’s medical form, and we have not been notified about these changes, the student may not be allowed to begin their course.

Student Motivation

Due to the nature of the Outward Bound course, it is important that students are motivated and prepared to attend. In addition, Outward Bound is an “at will” program. We do not accept students who are enrolling due to the wishes or coercion of parents/guardians or the judicial system. Some students may not be ready for course when they enroll and may be better suited to wait another year. If students are found to be unwilling or unmotivated to attend during the application and interview process, they will not be approved for the course. Please note the $150 application fee will remain non-refundable if such is determined.

Travel

Students are required to send a copy of their pre and post course travel plans to their Course Advisor prior to course start and as soon as possible upon being approved for their course. Northwest Outward Bound asks that students delay the purchase of airline tickets until the student is approved for participation and has received confirmation that the course has adequate enrollment to meet the minimum group size needed to operate. If students purchase tickets before receiving this travel confirmation, and the course is cancelled or the student is not approved for the course, Northwest Outward Bound will not be responsible for the unused airline ticket. However, if the student waits to purchase airline tickets until we HAVE approved the student and sent travel confirmation and the course is then cancelled we will reimburse up to $150 to assist with the change fees so the student can use the airline ticket in the future. This reimbursement applies to the student only (and not to any additional family members accompanying the student on the flight). Documentation will be required for reimbursement. We are unable to reimburse students for gear or clothing they have purchased, hotels, or other expenses.

Divorced Parents

If a student has divorced parents Outward Bound will communicate with the parent whose information is included in the initial enrollment and note them as the primary contact. It is up to this parent to notify Outward Bound if additional parents/guardians should be included in communications. Similarly, this primary parent contact is responsible for informing any second or third-party payers of the payment and cancellation policies. Any subsequent financial obligation is the responsibility of the primary parent contact. Outward Bound only requires one legal guardian signature on the application.

Course Fees and Tuition

The total published cost of the course includes all tuition and fees associated with the course. Tuition covers the costs of food, instructors, permits, equipment, and travel needed during course. Not included in this total cost are personal expenses such as clothing, insurance (health and travel), travel to and from course/airfare, and baggage fees.

Course Payment

Full payment is due 90 days before the course start date. Be prepared to pay the balance due at this time even if the student has yet to submit their completed enrollment packet or has yet to be cleared to participate on the course. If the payment is not received by the deadline, this may be considered a cancellation and the student risks losing their place on the course and the $500 deposit.

Cancellations

Northwest Outward Bound cannot refund the cost of the course in the event that a student is unable to attend or complete the course due to an unexpected event, illness or injury. This also includes all voluntary cancellations for things such as motivation, scheduling conflicts, etc. There are no penalties if a student cancels more than 90 days before the course-start date with the exception of the $150 non-refundable application fee.

A graduated penalty system applies to ALL cancellations less than 90 days before the course-start date as outlined below. The cancellation fees listed below will apply to the full published cost. The charge IS NOT based on the amount paid to date on the day the student cancels.

For cancellations between:

• 89 to 75 days from the course start date, Outward Bound will retain the full $500 deposit and refund the remaining balance.
• 74 to 60 days from the course start date, Outward Bound will retain the $500 deposit and refund 75% of the remaining balance.
• 59 to 45 days from the course start date, Outward Bound will retain the $500 deposit and refund 50% of the remaining balance.
• Less than 44 days from the course start date, Outward Bound will not issue a refund.
• Voluntary departure once course has begun - no refund.

Emergency Cancellation

If the student needs to cancel due to a documentable emergency (i.e. serious illness/injury of student, death in the family), we will give a refund based on the cancellation percentages listed above. Written documentation from a medical or professional must be provided to Northwest Outward Bound within 2 weeks of cancellation in order to receive this refund option.

Course Cancellations and Unavoidable Course Transfers

On occasion, relocating or canceling a course is the only way we can maintain our high safety standards. When complications such as inclement weather, environmental disaster or similar uncontrollable interruptions occur, we have the following policies:

• Courses relocated to another course area: Programming will continue and no refunds or credits will be issued.
• Cancelled courses which have not started: Full course refund including fees (if not able to be transferred to future course)
• < 25% Course Completed: Full course credit
• 25-90% Course Completed: Prorated course credit
• 90-100% Course Completed: No course credit
• In all cases, travel will not be reimbursed by Outward Bound (see travel section for more information)
• If students have purchased travel insurance through a third party, please complete a claim to recover travel costs.
• If students have purchased third party insurance, Northwest Outward Bound policy will be secondary to any amount recovered by their insurance.
• If any credit is issued per policies above, the course fees of $300 will be retained ($150 non-refundable application fee and $150 travel fee), except where noted above.

Course Credit Policy

Course credit is non-transferable and must be used by the same student on a Northwest Outward Bound course before the end of the next calendar year. It can be used for future course tuition only. Refunds are not given in cases where the credit is used on a future course of lesser value.

Waitlists

Once a course has reached capacity, three waitlist positions become available. To join a course’s waitlist, click “Join Waitlist” to begin the application process. A $500 deposit is required. This $500 deposit includes a $150 non-refundable  application fee and a $350 tuition payment. The $350 tuition payment is refundable only if you cancel your waitlist application or if an open position does not become available. If a position does become available, the applicant will be applied to the open position and the Application and Cancellation Policies will be followed, including forfeiture of the $500 deposit if you cancel 90 days or less prior to the course start date. 

Waitlist applicants are encouraged to complete all required admissions documents while awaiting an open position. Positions may become available up to two weeks prior to the course start date. Applicants may only apply to one course. We recommend applying to a course with open positions instead of a course that is accepting waitlist applications. If you have questions, please call 929-348-5739 to speak with one of our Course Advisors.

Course Transfers

A student may transfer from one course to another one time with no penalty, provided it is more than 60 days from the course start date. A $100 Transfer fee will apply to subsequent transfers more than 60 days from the course start date.

For transfers less than 60 days from the course start date, 50% of the payment is transferable and the student will forfeit 50% of their payment. Outward Bound will not issue a refund for any transfers less than 30 days before the course start date.

Tuition Protection Plan and Trip Insurance

The plan highlighted below helps protect the student’s financial investment with Northwest Outward Bound. If a student elects not to purchase one of these plans, you will be held to the terms of the Cancellation and Early Departures Policies as laid out above. We strongly recommend that you purchase the Tuition Protection Plan for certain types of cancellation or early departure, or invest in a third-party Trip Insurance plan, which has the potential to cover course tuition, airfare and/or emergency evacuation. Purchase of the TPP is optional but highly recommended.

If the TPP is purchased at least 30 days prior to the student’s course start date, they qualify for both cancellation and early departure protection for medical or family emergencies as outlined below. If the TPP is purchased within 29 days of course start date, they qualify for early departure protection only and not pre-trip cancellations. The TPP does not cover refunds for voluntary cancellations, “no shows” or early departure due to voluntary withdrawal, behavior, homesickness, low motivation, expulsion (as outlined above) or any unreported pre-existing conditions.

The cost to purchase the TPP is based on course length:

• 7-10 Days: $175
• 15 Days: $250
• 22 Days: $350
• 30+ Days: $500

Cancellations with TPP

The plan covers pre-course cancellations due to illness, injury or family emergency (i.e. serious injury/illness of student, death of family member). Written documentation from a medical professional must be provided to Northwest Outward Bound within 2 weeks of cancellation in order to receive a refund. This plan does not cover cancellations due to undisclosed conditions or any voluntary reasons such as motivation, schedule changes or travel issues - please plan accordingly. The non-refundable enrollment processing fee and TPP costs are not eligible for refund. Participants are responsible for any travel change fees associated with the cancellation.

Early Departures with TPP

The plan covers early departure from course due to illness, injury or family emergency (ie death, or serious illness/injury of family member). Written documentation from a medical professional must be provided to Northwest Outward Bound within 2 weeks of departure from course in order to receive a refund. Refunds will be prorated based on the number of days of course missed. The Application, Transportation, Toiletry Kit and TPP costs are not eligible for refund. Participants are responsible for any travel and medical costs associated with an early departure.

TPP and Transfers

The TPP coverage only covers the student’s Northwest Outward Bound course and will not extend to any other courses a student may take at another Outward Bound school. If the student chooses to transfer to an Outward Bound course not with the Northwest Outward Bound School, the TPP will be refunded if the transfer is greater than 60 days before the start of the original Northwest Outward Bound course. If the student transfers to another course within Northwest Outward Bound, the TPP and costs will transfer with them.

On Course

• The course itinerary may vary. Depending on the weather, the skill level of your group or other conditions, certain high-impact activities like rafting, rock climbing, peak attempts, or ropes courses may not be possible. Change in the published itinerary does not constitute a change in the promise of the product sold and will not result in a refund.
• Students may be charged for lost or damaged gear. Please read the required gear list for your course to see what equipment Northwest Outward Bound School supplies for students. You will be invoiced post-course for any lost or damaged gear during the course.
• Students will be traveling with a group of diverse individuals. All students are thoroughly screened and we make every effort to ensure each participant is capable of full participation. However, other students may adversely affect your experience by being less fit or less pleasant than other students. This is the nature of the experience and cannot be prevented.
• All courses are co-ed unless otherwise indicated. There is, however, no guarantee that every course will attract an equally mixed gender group.Staff will design sleeping arrangements that best support each student’s emotional and physical safety. Generally, separating students into groups according to their stated gender identity is most appropriate, but the composition of the group and/or the nature of the course environment may require another arrangement. Examples include family courses and groups that include transgender students, and in shelters in which the whole group and the instructors are necessarily together, such as aboard sailboats or boarded-up canoes or rafts. All other activities occur in co-ed groups with varying degrees of instructor supervision, depending upon the activities, age, and length of the course.
• Student Supervision: Students on an Outward Bound program are under staff supervision from the beginning of the program to the end. This means that staff are responsible for the physical and emotional safety of the program participants. As students gain competency, they will be deliberately assigned responsibilities for safety-related tasks, but staff are no less responsible for the safety of the outcomes. The required level of supervision changes situationally and varies between different courses, different groups, different students within each group and may change in moments. Students may be Directly Supervised, Indirectly Supervised or Remotely Supervised depending on a combination of factors such as: environmental, knowledge and skill level, individual responsibility and group cohesion.
• Our purpose is to support each student to successfully complete their course. However, if a student is determined to leave, we cannot and will not force the student to stay against their will. Parents will be contacted to arrange for travel home.
• Northwest Outward Bound prohibits discrimination against any student or applicant because of race, color, religion, sex, gender identity, ethnic or national origin, sexual orientation, qualified individuals with disabilities on the basis of disability, or any other category which may be protected by applicable state or federal law. Northwest Outward Bound promotes respect for all people, and will not tolerate harassment based on any of these characteristics nor on differences based on gender identity or expression.

Commitment to Excellence

Kurt Hahn, the founder of Outward Bound attributed the success of Outward Bound to the activities, which develop a positive attitude towards challenge and an ethic of service and compassion for others. His objective was to nurture youth with convictions that were rooted in four basic concepts: physical fitness, craftsmanship, self-reliance, and above all, compassion. Our aim is to help build self-esteem and self-confidence, as well as concern and respect for others. With that said, it is important that each participant come with a willingness to open themselves to the journey that Outward Bound begins. Some of the information below regarding parent/guardian contact may not apply to Adult course students. General policies regarding participation expectations apply to everyone.

Every instructor relies on the establishment of some basic rules designed to maintain physical and emotional safety. These rules are non-negotiable, reasonable and basic. All courses are a bit different but, at a minimum, we will expect the following:

• Be open to meeting new people.
• Try your hardest and participate to your fullest.
• No exclusive (or sexual) relationships or cliques.
• Make mistakes and learn from them.
• Follow all physical and emotional safety guidelines.
• Derogatory language and harassment of any kind will not be tolerated.
• No drugs, alcohol or tobacco, including e-cigarettes.
• No physical violence.

If you are expelled from course:

Students will incur a 100% tuition penalty and may be subject to an additional Early Departure Fee to cover the expense of accompanying and transporting the student from the course area. This will vary depending upon the location of the student and the availability of resources. Students may be expelled from the course and required to leave if we determine that they are:

• Using alcohol, tobacco products (including e-cigarettes or vaping) or drugs (including misuses or abuse of prescription medications) while on course*
• Engaging in sexual activity, sexual harassment, sexual abuse or sexual assault.*
• When their actions or ability for self-care are a threat to their safety or the safety of others.*
• When staff have attempted to help a student succeed but the student continues to disrupt the course such that other students are unable to achieve desired outcomes.*
• When there has been environmental damage or destruction of property, the student responsible may be expelled, depending on the severity of the damage.*

* Mandatory expulsion per Outward Bound USA & Northwest Outward Bound Safety Policies & Procedures.

If a student exhibits any of the above behaviors on course, they may be removed from course and will be subject to a $250 evacuation fee. Instructors work with each student individually and may employ additional resources available from the basecamp or consult the parent/guardian before removing a student from the field. However, students who break the law or endanger others may be expelled immediately. While we do train our staff in managing teen behaviors and design courses to support positive behaviors, our priority is the safety of the entire group, not individual student behavioral management.

In cases of Early Departure, the parents/guardians of students on Youth, Teen and College courses will be contacted and asked to make plans for the student to return home. Students on Adult courses will be responsible for making their own travel arrangements while at the basecamp.