Filming in the Library Request Form

Students who request the library space for filming/photography, must follow these guidelines:

• Any space in the library for filming/photography must be preapproved by the Director, Access and Outreach.
• Request must submitted no less than 2 weeks prior to filming/photography.
• Library open hours will not be modified to accommodate filming.
• Students must be able to accommodate staff or students in need of any library resources in the film/photography’s proximity at any time.
• Student is responsible for arranging crew members as the library staff cannot assist with filming.
• Please limit your crew to six people.
• You may not film any student or staff that are in the library that are not part of your crew.
• Lighting accommodations will be limited due to library operating conditions.
• Staff offices are not available as a filming location.
• Students are allowed to use library furniture, with these exceptions:
• All library furniture must remain in the library.
• Furniture and space cannot be altered in any way that will cause permanent damage.
• Any materials and/or furniture used must be returned to their original location.
• A library staff member must be present when the library is open while filming is in progress.
• When the library is closed, a security guard must accompany the student in the library at all times during shooting. Prior arrangements must be made with the head of security at (626) 396-2299. *Students are required to pay a fee to have security present; the cost is not covered by the library.
• Library staff can refuse filming if it creates an unnecessary burden on staff or compromises the services of the library.
• Staff have the right to halt filming at any time if guidelines are not followed.
• All financial responsibilities are that of the student for any damage; the library will not collect damages from the student’s department.

Please let us know when you would like to film in the Library. The available time slots correspond with normal open hours in the Library.

When we receive your request we will contact you to confirm the time slot and formally approve your project.

For requests outside of normal open hours, please select any time on the appropriate date.