A) To insure variety and eliminate repetition, the Rodeo will limit the kinds of food, drinks and other items that will be accepted for sale at the Rodeo. Prices are subject to Rodeo approval and must be inclusive of sales tax. Prices must be posted and visible to customers. Prices may be lowered during the Rodeo, however they can't be increased.
B) Food booth applicants must submit a proposed menu and packaging list at the time the application is submitted. Menu changes without written authorization could result in booth closure. All food products must be sold in compostable packaging. Foil is not approved packaging.
C) Pre-printed booth and menu signs required – No handwritten signs.
D) Due to the amount of applications each year, the Rodeo must limit (1) one booth per vendor, unless specifically approved by the Gilroy Rodeo.
E) You must provide your own propane or other heat source. The Gilroy Rodeo and the Fire Marshall must approve all heat sources.
F) Water for food preparation is not available.
G) A $1,000,000.00 Certificate of Insurance naming the Gilroy Rodeo Association as an additional insured must be provided. If approved, you must submit the valid Certificate to the Gilroy Rodeo July 15, 2022.
H) The Gilroy Rodeo reserves the right to locate vendor booths according to the needs of the Rodeo.
I) Overnight security will be provided. Each vendor is responsible for securing their own booth. The Rodeo is not responsible for any loss or theft incurred by any vendor.
J) Access to your space will be available 11am-7pm Thursday, August 10th or on Friday, August 11th from 8am to 1pm. No Exceptions. Area must be clear of all vehicles by 1pm.
K) If you set up in the wrong booth space you will be asked to move. If you are not available to move your booth, Rodeo management has the right to move your booth and is not responsible for any damage.
L) Cancellations prior to July 20th will be refunded, minus a $50 processing fee. Absolutely no refunds for cancellations after July 20th. If you are NOT accepted as a vendor, all fees will bereturned by August 10th.
M) Tables and chairs are not available to borrow or rent from the Rodeo. Please make arrangements to provide your own. They should be covered with a washable surface.
N) Vendors are responsible for removing their own trash from their area each evening and may not use Rodeo trash receptacles used by public for its disposal. Each food booth must provide its own large garbage cans behind booth. Your $50 security deposit will be voided after the Rodeo if you follow all general rules and your space is left clean.
O) The Gilroy Rodeo has the right to prohibit and/or evict (without refund or assumption of liability for lost sales or expenses) any presentation or person who is in any manner deemed offensive or unprofessional.
P) All vendors agree to participate for the entire event and understand that tear down on Sunday before 6pm is not allowed for any reason, unless specifically approved by the Gilroy Rodeo.
Q) Gilroy can be windy after 3pm, so please be prepared. The vendor will be held liable in the event that their display causes damage to the display or work of another vendor or event site property or if anyone is injured due to your negligence.
R) Electrical service is available for all additional $25.00. Quiet Generators are acceptable withapproval