The Royal Experience "Only One Quality: The Finest" Scholarship Awards & Community Recognition Fundraiser

Please complete all fields of this application.  There is a $250 vendor fee that must be paid to be considered a vendor.  Please note that this fee includes a ticket to the event and meal option. Once you have filled out this form and been selected as a vendor, you will be sent a Quickbooks invoice within 48 hours of submission. Your space is not secured until your invoice has been paid in full.  Please note, we will not hold any spaces or accept partial payments. 

This agreement is to verify your participation in the Royal Experience on Saturday, May 31, 2025 at L'Auberge Casino and Hotel, Baton Rouge in the Grand Ball Room.

Vendors will be set up with prime locations in the event space.  One table, Black table cloth and two chairs will be provided.  

Small business vendors are permitted to bring displays and stands however, if you are bringing an additional table, you MUST notify the event team at the time of registration, as there may be an additional cost. If additional tables are needed from the event organizers, an additional cost will be assessed at the time of payment.

We encourage vendors to be unique and stand out! Please feel free to show out with your display, however, loud music is prohibited.

Outlets are available for electronic equipment- but are limited. Those needs should be specified at the bottom of the agreement. Vendors are advised to keep products and exhibits to an 8’x8’ display size. If you are interested in a larger display, please contact the event coordinator to determine availability. Please note larger displays may incur an additional fee.

The National Coalition of 100 Black Women Inc., Metropolitan Baton Rouge Chapter is not liable or responsible for any accidents or incidents that occur while vendors, volunteers, or patrons are in the vendor section. In addition, The National Coalition of 100 Black Women Inc., Metropolitan Baton Rouge Chapter assumes no liability or responsibility for any effects small business vendor products may have on patrons. Each vendor holds responsibility and liability for their own products and product effects.

Participation in the May 31, 2025 Royal Experience, is voluntary and vendors reserve all rights to their products and services as well as payment received for these products and services.  Loading dock and set-up/take-down instructions will be provided upon application acceptance.

Vendors must pay the registration fee of $250 plus fees before vending space is reserved. Vendor location is chosen on a first-come, first-serve basis. Event management pre-selects vendor space for each small business based on your products, however, vendors reserve the right to request a different space, although it is not guaranteed.

Payment shall be made directly through Quickbooks.  

Registration fees are non-refundable. In the event of a proven accident, riot, strike, epidemic, an act of God, or any other legitimate condition or occurrence beyond their respective control, the Royal Experience will be rescheduled for a date to be determined. In the event this event is canceled by The National Coalition of 100 Black Women Inc., Metropolitan Baton Rouge Chapter, this contract is null and void, and vendors will receive a full refund.

Small business vendors are entitled to use the name, likenesses, and other promotional materials provided for the Royal Experience. As a registered vendor, you are welcome to submit promotional items, i.e., coupon, business card, flyers, product, etc., to be included in our complimentary registration bags given to VIP attendees. Your signature verifies your consent to these terms.