New Client Registration Form

New Client Registration Form
Today's Date*

MonthDayYear
Date
Client Name*

First NameLast Name
Client Date of Birth*

MonthDayYear
Date
Administrative Sex*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
PhoneVoicemailText MessageE-mail
Ethnicity
Religious Preference (if any)
How did you hear about us?*
YesNo
If yes, please describe:

Family Information (if relationship therapy)

If not applicable, please skip and go to the next page.
Family Member Name

First NameLast Name
Family Member Date of Birth

MonthDayYear
Date
Family Member Administrative Sex
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Family Member Phone Number
Please enter a valid phone number.
Family Member Email
example@example.com
Phone and VoicemailText MessageE-mail
Family Member Ethnicity
Family Member Religious Preference (if any)

Parent or Legal Guardian (if therapy is for a minor)

If not applicable, please skip and go to the next page.
Name of Parent or Legal Guardian

First NameLast Name
Parent or Legal Guardian Date of Birth

MonthDayYear
Date
Parent or Legal Guardian Administrative Sex
Relationship to Minor
YesNo
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Parent or Legal Guardian Phone Number
Please enter a valid phone number.
Parent or Legal Guardian Email
example@example.com
PhoneVoicemailText MessageE-mail
Parent or Legal Guardian Ethnicity
Parent or Legal Guardian Religious Preference (if any)

Client Medical Information
Name of Primary Care Physician*

First NameLast Name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
YesNo
If yes, please list the extent to which your PCP is aware:
Please list any health or medical problems within the last five years:*
Please list any medications, prescribed or otherwise:*
YesNo

Emergency Contact
Emergency Contact Name*

First NameLast Name
Emergency Contact Phone Number*
Please enter a valid phone number.
Relationship to Client*

Consumer Information and Consent
The following information describes the nature of services provided by Renew Together Therapy LLC and your rights as a consumer of therapy. If you have any questions about the following information, you should discuss them with your therapist.

Renew Together LLC provides mental health services. The mailing address is 212 Clas Drive. Our phone number is (301) 219-3397.

As a therapy consumer, you have the following rights:

1. To know the name, office address, and office phone number of your therapist. This information is listed on the website at www.drstephanieonline.com and will be provided to you upon request to your therapist.

2. To know the degrees, credentials, and licenses held by your therapist. Please discuss with your therapist if you have questions about their education or licensure.
3. To receive information concerning the methods of therapy employed and the techniques used, the duration of therapy (if known), and the fee structure of services provided. Please discuss with your therapist if you have questions.

4. To seek a second opinion from another therapist.

5. To terminate therapy at any time. However, it is highly recommended that you discuss this decision with your therapist to ensure adequate closure. This in no way restricts your right to end therapy.
Confidentiality
All information provided by you during therapy sessions is legally confidential and may not be released except under certain circumstances.

1. Therapists are required to report any suspected child abuse or neglect and/or elder abuse or neglect to the appropriate social services agency. Further, abuse can be defined as physical abuse, sexual abuse, and/or verbal/mental abuse.

2. If therapists receive information from a client concerning a threat of imminent physical violence, they must notify law enforcement authorities.

3. Therapists will need to break confidentiality if the therapist receives a court subpoena and is ordered to provide testimony or client records.

4. Certain demographic and clinical information must be released to your insurance company (if we are billing your insurance) in order for Renew Together Therapy LLC to be reimbursed for services rendered.

5. Many couples therapists decide to have an individual session with each partner as a routine part of assessment and/or treatment. In these sessions, the therapist cannot keep information shared confidential from your partner, because that would create a conflict of interest. In these sessions, you should only share information that you are comfortable being discussed within conjoint couples therapy.
Email Policy
Clients must understand that we can never guarantee e-mail information will stay protected and private due to the nature of the internet. Therefore, we ask that clients keep e-mail communications limited to topics such as scheduling or general questions, and refrain from discussing sensitive clinical matters. In the rare event that a therapist may address a question regarding a clinical matter in an email, you acknowledge and agree that by responding to your question, the therapist is intending to accommodate you and that the preferred form of communication for clinical matters is in person, by phone, or by videoconference. Additionally, e-mail is not considered to be an appropriate means of communication for clients in a time of crisis and we are not set-up as a crisis clinic.
Electronic Communication
In order to make our processes easier and more seamless for our Clients, we offer a secure online portal that enables Clients to see scheduled appointments, cancel and reschedule appointments, and access registration paperwork. Our therapists may in the future be able to send information about your care directly to you through the secure portal as well. This system is different than e-mail and is meant to be used for therapy practices. By registering as a Client, you agree that we may contact you electronically through our secure system.
Videoconferencing
There may be times that it is more convenient for you to communicate with your therapist by videoconferencing, or you and your therapist may agree to exclusively use videoconferencing for your appointments. Our therapists use secure videoconferencing systems for any virtual appointments. As with any form of videoconferencing, we are unable to control any location that is not in our office. You should be mindful of your surroundings during any videoconference therapy session and avoid locations where you and your therapist might be overheard discussing sensitive clinical matters.

Doxy.me Telehealth Appointment Consent Form

This consent is for all telehealth service provided to me by Renew Together Therapy LLC.

Telehealth is the use of the Internet to provide remote health care for patients. Such care may come from doctors, nurses, mental health providers, and professional health educators.

Specifically, a mental health care professional (i.e., a fully licensed therapist, a graduate-level licensed and supervised therapist, or a graduate-student supervised therapist intern) will be communicating with me remotely via the Internet using Doxy.me web-based audio-video software (referred to in this form as Telehealth Appointment). Doxy.me only hosts the software and does not provide medical advice or information.

This Telehealth Appointment may be for diagnosis, continuity of care, treatment, testing, or medical consultation deemed necessary by my Healthcare Provider or me.

I understand that during a Telehealth Appointment
- details of my medical history and personal health information may be discussed with me and/or other health professionals;
- audio, video, or photo recordings containing medical details may be transmitted via secure channels and those details may become part of my permanent medical record;
- all confidentiality protections granted to me by various state and federal laws also apply to my care during this appointment;
- industry-standard network and software security protocols are in place that protect the privacy of the communication and safeguard my transmitted information against eavesdropping and corruption;
- there may be security and privacy risks associated with Internet-based communications;
- there are benefits and limitations when compared to a traditional in-person visit due to the fact that I will not be in the same room as my healthcare provider;
- either my Healthcare Provider or I can discontinue the Telehealth Appointment if either of us feels that the information obtained through remote communications is not adequate for diagnostic decision-making or for providing the care I desire;
- in addition to my Healthcare Provider named above, I will be informed of any other person(s) who may be present during the appointment and have the right to have them leave the viewing and listening area;
- to maintain my privacy, I need to ensure that my viewing and listening area is limited to myself and any other person that has a need to participate during the virtual appointment;
- due to the limitations of telehealth that are out of my control (such as an unreliable internet connection), I will call local authorities (9-1-1) to assist me with a medical emergency;
- I have the right to omit or withhold specific details of my medical history/physical examination that are personally sensitive;
- my Healthcare Provider may advise me to seek immediate treatment or determine that there is a medical emergency and, as such, local authorities may be given my personal details to assist me;
- the communication is privileged and confidential, and I will not record the audio or video without first seeking the permission of my Healthcare Provider.
Therefore, by consenting to this Telehealth Appointment:
1. I desire to engage in remote audio-visual communication with my Healthcare Provider.
2. I understand the risks and benefits of using Internet-based communications and that no results can be guaranteed.
3. I acknowledge that if the Healthcare Provider believes that remote communication is insufficient for treatment, consultation, or evaluation, then I will be offered alternate services or options.
4. I understand that I may be responsible for co-payments, deductibles, or other charges from my Healthcare Provider, and additional charges may occur for services related to this appointment.
5. I have the ability to ask direct questions to my Healthcare Provider about this appointment, including details about the Healthcare Provider’s privacy policy.
6. If my questions are not answered to my satisfaction, I have the right to terminate the appointment.
7. I am at least 18 years of age, or I am the Responsible Party consenting on behalf of a minor.
Nonprofessional Relationships
Clients should be aware that personal relationships with their therapists are never appropriate and should be reported to the Maryland Department of Health. If you have a grievance against your therapist, please speak to the Owner of Renew Together Therapy LLC or contact the Maryland licensing board for Professional Counselors and Therapists at 410-764-4732.
HIPAA Notice
I acknowledge that the HIPAA notice of the privacy policy is available. We do not typically provide a hard copy of the HIPAA notice. However, if you would like a hard copy, please let your therapist know so we can mail one to your address or provide one if you have in-person session at one of our physical locations.
Client's Statement
I consent to mental health treatment by Renew Together Therapy LLC. I understand the above and indicate my agreement by the following signature.
Signature*

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Today's Date*

MonthDayYear
Date

Financial Agreement
I understand payment is expected at the start of each session, cash or check.
For more information regarding payment, please review the cancellation policy and financial agreement carefully.

I understand that if I request my therapist to respond to an email or phone communication; or to write a report outside of a regular session time, I will be billed according to the amount of time the report takes my therapist to write. For example, if the report takes the therapist thirty minutes and their hourly fee is $225, then the report will cost $112.50. I also understand that if I request my therapist to consult with teachers, principals, other doctors, social workers, attorneys, and/or any other professionals, there will be a charge for the therapist’s time required for the consultation. I agree for my therapist to charge my card on file at the time of the communication, consultation and/or report writing service.

I understand that all appointments not cancelled 24 hours in advance will be charged at the full rate to my credit or debit card on file including the 3.5% service charge. Although my therapist understands that there will likely be times when I need to cancel an appointment, that the time has still been set aside only for me and I am still responsible for the session fee. I understand that a $30 service charge will be added to all returned checks and the fee will be charged to my card on file. I agree to pay all reasonable collection or legal fees should Renew Together Therapy LLC need to use an outside collection agency or legal means to collect on this account. Balances older than 30 days will be subject to additional monthly late fees and interest charges of 10% per month. The undersigned will be responsible for all costs incurred in the collections of any past due account, including attorney’s fees.
Cancellation Policy
Your credit card on file will be charged if your appointment is not cancelled 24 hours in advance or if a weekend appointment (Friday 5:00 pm – Sunday 9:00 pm) is not cancelled before 5:00 pm on Thursday. The late cancellation fee is not meant to be punitive. Rather, this policy is meant to help provide you with a good service while making sure your therapist has peace of mind to provide you that service. This cancellation policy is a standard practice among all psychotherapists in addition to similar health providers, such as massage therapists. Therapists are different than other medical providers when it comes to late cancellations because they reserve their time with patients for a full hour. This is unlike many medical doctors and providers who schedule much shorter appointments with their patients and overschedule extra patients to help defray the costs of missed appointments. Because many of our clients attend appointments on a weekly or bi-weekly basis, clients understandably do not have time or patience to sit and wait for 30 minutes to 2 hours each week because their therapist has over-scheduled (again, this is what medical doctors often do and hence why you often have to wait longer).

In addition, therapists ethically should not over-schedule themselves. For example, if therapists scheduled 50 clients per week to help defray the costs of missed appointments and late cancellations and everyone showed up, then the burnout level for your therapist would likely be too high for your therapist to truly be attentive to your needs. There are only so many relationship problems and/or psychological traumas and problems that your therapist can listen to in a week without having burnout.

For your therapist to do a good job, they need the security of knowing that even if something comes up (e.g., you get called into a work meeting or someone in your family is sick or you were invited to a party or date that you just don’t want to miss) that they can still meet their financial obligations and plan money in their budget for rest and vacation. Please think of your therapist as similar to your childcare or other service providers and plan for possible cancellations in your budget. Even if you or your child are sick or there is an emergency, and you do not use the service, you still must pay for it. There other similar service providers who operate comparably.

If your weekend appointment is not cancelled by 5:00 pm on Thursday and you are not charged a fee, then this likely means that your therapist experiences a loss. Your therapist loses income and they also lose the opportunity to make other personal weekend plans with their loved ones. Most clients schedule weekend therapy appointments by Friday at noon, so late cancellations mean that the therapist is unlikely to fill the spot with another weekend client to defray the costs of the late cancellation or missed appointment. Additionally, therapists can feel disrespected because they have given up time that they could have scheduled plans with their own loved ones in order to be available to accommodate clients who need and seek weekend appointments.

Your financial agreement states that you are responsible for the therapist’s standard hourly rate for a missed appointment or late cancellation. If you are a client who uses insurance, the full cost includes not only your usual copay or coinsurance, it also includes the cost of what the insurance would reimburse the therapist if they were to have seen you as a patient. If you do not come to your appointment, the therapist cannot bill the insurance company and therefore will lose that amount of money in their paycheck if you do not pay the late cancellation fee.
Credit Card Information
Per our financial agreement, all clients must have a credit card on file to hold all appointments. For any appointments not cancelled 24 hours in advance, the cost of the appointment may be charged to any of the credit or banks cards that you have put on file.
Client's Statement
I understand and agree with all of the above. Please sign your name and date below and we will accept your assignment.
Signature*

Clear
Today's Date*

MonthDayYear
Date

HIPPA Notice of Privacy Policy
THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 (HIPAA) REQUIRES THIS NOTICE. PLEASE REVIEW IT CAREFULLY.

You know and trust Renew Together Therapy LLC We value your trust. If you have any questions about this notice, please contact Dr. Stephanie Weiland Knarr at 301-219-3397.

Renew Together Therapy LLC is required by law to:

▪ Make sure that health information that individually identifies you is kept private, ∙ Give you this notice of our legal duties and privacy policy with respect to health information about you, and

Renew Together Therapy LLC may use or disclose your protected health information to provide you with treatment, obtain payment for your treatment, or perform health care operations. The following categories describe different ways that we use and disclose health information. Each category of uses or disclosures includes an explanation and to the extent applicable, contains examples. Not every possible use or disclosure will be listed. However, all of the ways we are permitted to use and disclose information will fall within one of the categories. Some examples of how we may use or disclose your protected health information for these reasons are:

▪ Treatment. We may use or disclose your protected health information to provide you with effective mental health treatment, provide you with information and counseling regarding your mental health treatment, and communicate with other staff and health care professionals to ensure that you receive appropriate treatment.

▪ Payment. We may disclose health information about you so that the treatment and services you receive from us may be billed and payment collected from you, an insurance company, or a third party. For example, we may need to give your health plan information about your treatment so that your health plan will pay us or reimburse us for services. We may also tell your health plan about a treatment you are going to receive to obtain prior approval or to determine whether your plan will cover the treatment.

▪ Health Care Options. We may use your protected health information for operations of our health care practice. These uses and disclosures are necessary to run our practice and make sure that all of our patients receive quality care. For example, we may use protected health information to review our treatment and services and to evaluate the performance of our staff in caring for you. We may also combine health information about many patients to decide what additional services we should offer, what services are not needed, whether certain new treatments are effective or to compare how we are doing with others to see where we can make improvements. We may remove health information that individually identifies you from this set of health information so others may use it to study health care delivery without learning who our specific patients are.

Renew Together Therapy LLC may also use or disclose your protected health information for other reasons. These reasons and some examples of how we may use or disclose your protected health information are:

▪ Communications with you. We may use your protected health information to contact you. We may contact you to ensure that your treatment is effective or to provide with reminders regarding appointments. Please let us know if you do not wish us to send you information about possible treatments that may be of interest to you or if you wish to have us use a different address to send this information to you.

▪ Law Enforcement. We may disclose your protected health information as required by law in response to requests from local, state, or national law enforcement including:

▪ Regarding a crime victim in certain situations, if we are unable to obtain the person’s agreement,

▪ Concerning a death we believe has resulted from criminal conduct,

▪ Regarding criminal conduct at our offices,

▪ In response to a warrant, summons, court order, subpoena or similar legal process,

▪ To identify/locate a suspect, material witness, fugitive or missing person,

▪ In an emergency, to report a crime (including the location or victim(s) of the crime, or the description, identity or location of the perpetrator).

▪ Services. We may hire third parties to perform certain services for us. We may disclose your protected health information to these parties so that they can perform the services that we have asked them to do. These third parties will be required to protect your individually identifiable health information and will not be allowed to use your individually identifiable health information for any other purpose other than to provide the services we requested.

▪ Public Health Risks. We may disclose health information about you for public health activities. These activities generally may include the following:

▪ To report child abuse or neglect;

▪ To notify the appropriate government authority if we believe a client has been the victim of abuse, neglect, or domestic violence. We will make this disclosure if you agree or when required by law.

▪ To notify appropriate government authority if a client threatens to harm themselves or someone else.

▪ Health Oversight Activities. We may disclose health information to a health oversight agency for activities authorized by law. These oversight activities include audits, investigations, inspections, and licensure. These activities are necessary for the government to monitor the health care system, government programs, and compliance with civil rights laws.

▪ Lawsuits and Disputes. If you are involved in a lawsuit or dispute, we may disclose health information about you in response to a court or administrative order. We may also disclose health information about you in response to a subpoena, discovery request, or other lawful process by someone involved in the dispute if efforts have been made to tell you about the request or to obtain an order protecting the information requested.

▪ Other Circumstances. We may disclose your protected health information in certain and special circumstances. Such circumstances include disclosures to agencies authorized by law to collect information for national security and intelligence activities, specialized government functions in the event you are a veteran or are in the military, investigation of a death or identification of a deceased person, review of product quality and safety, or to comply with requirements for worker’s compensation programs.

The examples given above are for illustration only. They may not be all-inclusive. Renew Together Therapy LLC may also use or disclose your protected health information as otherwise required by law. Renew Together Therapy LLC will obtain your written authorization before using or disclosing your protected health information for any reason other than those included in this notice. You may revoke your authorization in writing at any time. Upon receipt of your written revocation, we will stop using or disclosing your protected health information, except to the extent that we have already taken action in reliance on the authorization.

3. YOUR RIGHTS

You have certain rights concerning your protected health information and this Notice. These rights include:

▪ Notice. You may request a copy of this Notice or any updated Notice at any time. To request a paper copy, visit Renew Together Therapy LLC or send a written request.

▪ Inspection and copies. You have the right to inspect and obtain a copy of the protected health information that may be used to make decisions about you, including session records and billing records. You must submit your request in writing to Renew Together Therapy LLC in order to inspect and/or obtain a copy of your protected health information. Renew Together Therapy LLC may charge a fee for the costs of copying, mailing, labor and supplies associated with your request. Renew Together Therapy LLC may deny your request to inspect and/or copy in certain limited circumstances; however, you may request a review of our denial. Another professional chosen by us will conduct reviews.

▪ Amendment. If you feel that the protected health information we maintain about you is incomplete or incorrect you may request that we amend it. To request an amendment, contact Renew Together Therapy LLC. We may request that you submit a written request. The request must include the reasons you are requesting the amendment. In certain cases, we may deny your request for amendment. If we deny your request for amendment, you may send us a written statement disagreeing with our denial.

▪ Restrictions on Uses and Disclosures. You have the right to request additional restrictions on our use or disclosure of your protected health information. Your request must be submitted in writing to Renew Together Therapy LLC. We are not required to agree to any restrictions you request if it is not feasible for us to ensure our compliance or believe it will negatively influence the care we may provide you. If we do agree, we will comply with your request unless the information is needed to provide you with emergency treatment. To request a restriction, you must make your request in writing to Renew Together Therapy LLC. In your request, you must tell us what information you want to limit and to whom you want the limits to apply.

▪ Accounting of Disclosures. You have the right to receive an accounting of the disclosures we have made of your protected health information. The accounting will not include disclosure made for treatment, payment or health care operations, disclosures made directly to you, disclosures made to your friends or family members involved in your care, or disclosures authorized by you. The right to receive an accounting of disclosure is subject to certain other exceptions, restrictions, and limitations. To request an account of disclosures, contact Renew Together Therapy LLC in writing.

▪ Right to Request Confidential Communications. You have the right to request that we communicate with you about health matters in a certain way or at a certain location. For example, you can ask that we only contact you at work or by mail to a post office box. To request confidential communications, you must make your request in writing to Renew Together Therapy LLC. We will not ask you the reasons for your request. We will accommodate all reasonable requests to the extent that we are able to do so. Your request must specify how or where you wish to be contacted.

ELECTRONIC HEALTH INFORMATION

There may be times that your protected health information may be maintained or accessed electronically. We may use a secure online portal for purposes of collecting and providing access to certain of your protected health information. We take several steps to ensure that your protected health information remains secure including access control such as usernames and passwords, encryption and authentication of your protected health information, and change logs with respect to protected health information. Our intention is to treat all protected health information maintained electronically in the same way as we do with all of your protected health information as set forth in this notice.

FOR MORE INFORMATION OR TO REPORT A PROBLEM

If you have questions or would like additional information about the Renew Together Therapy LLC privacy policy, you may contact at 301-219-3397. If you believe your privacy rights have been violated, you may file a complaint with Renew Together Therapy LLC and with the Secretary of Health and Human Services. To file a complaint with Renew Together Therapy LLC, send your complaint in writing to Dr. Stephanie Weiland Knarr, Renew Together Therapy LLC, at 212 Clas Drive Sykesville MD, 21784. There will be no retaliation against you for filing a complaint.

REVISIONS TO NOTICE

Renew Together Therapy LLC may revise the terms of this Notice and make effective for all of your protected health information. If Renew Together Therapy LLC makes a material change to this Notice, a new Notice will be posted at the Company website for your review.

EFFECTIVE DATE

This notice is effective as of January 18, 2026.

Renew Together Therapy LLC is required by law to maintain the privacy of your protected health information and to provide you with this Notice. Renew Together Therapy LLC is required to comply with the terms of the Notice for so long as it is in effect. We will request that you sign a separate form acknowledging you have received a copy of this Notice. If you choose, or are not able to sign, a staff member will sign their name and date. This acknowledgement will be filed with your records.
I understand the above and indicate my agreement by the following signature.
Signature*

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Today's Date*

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Electronic Registration Acknowledgment
I acknowledge and agree that I have completed my registration paperwork electronically. By signing below, I agree that all of the information I provided electronically is accurate. I also acknowledge and agree to all terms and conditions of treatment. I further agree that I will not be receiving a hard copy of any documents accessible through the health portal. However, if I would like a copy of the HIPAA policy for Renew Together Therapy LLC, I may obtain a copy by requesting it in person from my therapist.
Signature*

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Today's Date*

MonthDayYear
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Should be Empty:

New Client Registration Form

Family Information (if relationship therapy)

Parent or Legal Guardian (if therapy is for a minor)

Client Medical Information

Emergency Contact

Consumer Information and Consent

Confidentiality

Email Policy

Electronic Communication

Videoconferencing

Nonprofessional Relationships

HIPAA Notice

Client's Statement

Financial Agreement

Cancellation Policy

Credit Card Information

Client's Statement

HIPPA Notice of Privacy Policy

Electronic Registration Acknowledgment