SENCO CONSTRUCTION NEW HIRE PACKET 2023

SENCO CONSTRUCTION

SECURE ONLINE FORM
LABORERS, CARPENTERS, & PIPEFITTERS MUST COMPLETE A UNION DEDUCTION AUTHORIZATION FORM

PIPEFITTERS MUST COMPLETE 401K DEDUCTION FORM

Complete the following for your employee file (Please Print):
FIRST NAME AND MI*
LAST NAME*
BIRTHDATE*

MonthDayYear
Date
DRIVER'S LIC #*
EXP. DATE*

MonthDayYear
Date
SOCIAL SECURITY #*
CELL PHONE #*
OK TO TEXT YOU?*

YESNO
ALTERNATE PHONE#
EMERGENCY CONTACT NAME*
EMERGENCY CONTACT PHONE #*
OSHA 10 HOUR
LOCAL UNION #
HAZWOPER EXP
CRANE CERT EXP
FORKLIFT EXP

W-4 Employee's Withholding Certificate
Department of the Treasury Internal Revenue Service

Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Give Form W-4 to your employer. Your withholding is subject to review by the IRS.
First name and middle initial*
Last name*
(b) Social security number*
Address*
City or town*
State*
ZIP Code*
Does your name match the name on your social security card? If not. to ensure you get credit for your earnings, contact SSA at 800-772-1213 or go to www.ssa.gov.
Filing Status*

Single or Married Filing SeparatelyMarried Filing Jointly or Qualifying Surviving SpouseHead of Household (Check only if you're unmarried and pay more than half of the costs of keeping up a home for yourself and a qualifying individual)
Complete Steps 2-4 ONLY if they apply to you; otherwise, skip to Step 5. See page 2 for more information on each step, who can claim exemption from withholding, other details, and privacy.

Step 2: Complete this step if you (1) hold more than one job at a time, or (2) are married filing jointly and your spouse also works. The correct amount of withholding depends on income earned from all of these jobs.

Do only one of the following. (a) Reserved for future use. (b) Use the Multiple Jobs Worksheet on page 3 and enter the result in Step 4(c) below; or (c) If there are only two jobs total, you may check this box. Do the same on Form W-4 for the other job. This option is generally more accurate than (b) if pay at the lower paying job is more than half of the pay at the higher paying job. Otherwise, (b) is more accurate
Check this box if there are only two jobs, and the lower paying job is more than half of the pay at the higher paying job.
TIP: If you have self-employment income, see page 2. Complete Steps 3-4(b) on Form W-4 for only ONE of these jobs. Leave those steps blank for the other jobs. (Your withholding will be most accurate if you complete Steps 3-4(b) on the Form W-4 for the highest paying job
Step 3: Claim Dependent and Other Credits

If your total income will be $200,000 or less ($400,000 or less if married filing jointly):
Multiply the number of qualifying children under age 17 by $2000
Multiply the number of other dependents by $500
Add the amounts above for qualifying children and other dependents. You may add to this the amount of any other credits.
Step 4 (optional): Other Adjustments
Other income (not from jobs). If you want tax withheld for other income you expect this year that won't have withholding, enter the amount of other income here. This may include interest, dividends, and retirement income.
Deductions. If you expect to claim deductions other than the standard deduction and want to reduce your withholding, use the Deductions Worksheet on page 3 and enter the results here.
Extra Withholding. Enter any additional tax you want withheld each pay period.
Under penalties of perjury, I declare that this certificate, to the best of my knowledge and belief, is true, correct, and complete.
Employee's signature (This form is not valid unless you sign it.)*

Clear
Date*

MonthDayYear
Date
For Privacy Act and Paperwork Reduction Act Notice, see page 3.

Illinois Withholding Allowance Worksheet
Use this worksheet as a guide to figure your total withholding allowances you may enter on your Form IL-W-4. Complete Step 1. Complete Step 2 if you (or your spouse) are age 65 or older or legally blind, or you wrote an amount on Line 4 of the Deductions Worksheet for federal Form W-4.

If you have more than one job or your spouse works, your withholding usually will be more accurate if you claim all of your allowances on the Form IL-W-4 for the highest-paying job and claim zero on all of your other IL-W-4 forms. You may reduce the number of allowances or request that your employer withhold an additional amount from your pay, which may help avoid having too little tax withheld.
Step 1: Figure your basic personal allowances (including allowances for dependents)
Check all that apply:

No one else can claim me as a dependentI can claim my spouse as a dependent
1. Enter the total number of boxes you checked.
2. Enter the number of dependents (other than you or your spouse) you will claim on your tax return.
3. Add Lines 1 and 2. Enter the result. This is the total number of basic personal allowances to which you are entitled. You are not required to claim these allowances. The number of basic personal allowances that you choose to claim will determine how much money is withheld from your pay. See Line 4 for more information.
4. Enter the total number of basic personal allowances you choose to claim on this line and Line 1 of Form IL W 4 below. This number may not exceed the amount on Line 3 above, however you can claim as few as zero. Entering lower numbers here will result in more money being withheld(deducted) from your pay.
Step 2: Figure your additional allowances
Check all that apply:

I am 65 or older.I am legally blind.My spouse is 65 or older.My spouse is legally blind.
5. Enter the total number of boxes you checked.
6. Enter any amount that you reported on Line 4 of the Deductions Worksheet for federal Form W 4 plus any additional Illinois subtractions or deductions.
7. Divide Line 6 by 1,000. Round to the nearest whole number. Enter the result.
8. Add Lines 5 and 7. Enter the result. This is the total number of additional allowances to which you are entitled. You are not required to claim these allowances. The number of additional allowances that you choose to claim will determine how much money is withheld from your pay.
9. Enter the total number of additional allowances you elect to claim on Line 2 of Form IL W 4, below. This number may not exceed the amount on Line 8 above, however you can claim as few as zero. Entering lower numbers here will result in more money being withheld(deducted) from your pay.
Social Security Number*
First Name and MI*
Last Name*
Street Address*
City*
State*
ZIP Code*
1. Enter the total number of basic allowances that you are claiming (Step 1, Line 4 of the worksheet).
Enter the total number of additional allowances that you are claiming (Step 2, Line 9 of the worksheet).
Enter the additional amount you want withheld (deducted) from each pay.
Check the box if you are exempt from federal and Illinois Income Tax withholding and sign and date the certificate.
I certify that I am entitled to the number of withholding allowances claimed on this certificate.
Signature*

Clear
Date*

MonthDayYear
Date

Employment Eligibility Verification

Department of Homeland Security USCIS Form I-9
Last Name (Family Name)*
First Name*
Middle Initial
Other Last Names Used (if any)
Address (Street Number and Name)*
Apt. Number
City or Town*
State*
ZIP Code*
Date of Birth (mm/dd/yyyy)*

MonthDayYear
Date
Social Security Number*
Email Address
example@example.com
Phone Number*
Please enter a valid phone number.
I am aware that federal law provides for imprisonment and/or fines for false statements or use of false documents in connection with the completion of this form. I attest, under penalty of perjury, that I am (check one of the following boxes):*

1. A citizen of the United States2. A noncitizen national of the United States (See instructions)3. A lawful permanent resident (Enter Alien Registration Number/USCIS Number below)4. An alien authorized to work until expiration date provided below
If you are a lawful permanent resident, please enter your Alien Registration/USCIS Number here:
If you are an alien authorized to work until a specified date, enter that expiration date here:

MonthDayYear
Date
Aliens authorized to work must provide only one of the following document numbers to complete Form 1-9: An Alien Registration Number/USCIS Number OR Form I-94 Admission Number OR Foreign Passport Number.
1. Alien Registration Number/USCIS Number
2. Form I-94 Admission Number
Foreign Passport Number
Country of Issuance
Signature*

Clear
Date*

MonthDayYear
Date
Preparer and/or Translator Certification (check one):*

I did not use a preparer or translator.A preparer and/or translator assisted the employee in completing section 1.

SENCO CONSTRUCTION, INC.

NEW EMPLOYEE INDOCTRINATION
The purpose of this indoctrination is to inform new employees of the basic safety rules and regulations they must follow. Employees must understand what safety equipment they will be required to use, and how to utilize it properly. Specialized training and equipment may also be required, depending on the scope of the work the employee will be performing.

In addition to the basic safety rules and regulations, there are additional policies specific to SENCO Construction Inc. that must be read and understood prior to beginning work with the company. This includes the SENCO Construction Inc. “Disciplinary Policy” and the SENCO Construction Inc. “Anti-Harassment Policy.”

You must first read the contents of this "New Employee Indoctrination" packet. After reading and understanding the contents, you will be required to provide your signature and the date which you signed. Failure to provide your signature will result in ineligibility to work for SENCO Construction Inc. Employee questions are encouraged in order to provide new employees with as much useful
information as possible. It is your responsibility to report any unsafe acts or conditions to your supervisor or the safety department.

Please Note
- It is required that SENCO have a copy of your social security card and a form of photo ID (driver's license) on file within 3 days of employment. This is only for purposes of MVR and background checks.
- You must have a valid driver's license or work permit on file to drive a SENCO vehicle.
- H2S monitor, company provided FR, radio, and any keys must be returned prior to layoff or termination.
- H2S monitors must be bump tested monthly by the employee, and a daily self-test must be performed.
- Operators must complete daily checklist for equipment used.
- PTHAs and Work Clearance Permits must be obtained prior to work being performed.
- If you lose your scan card, it will cost you $10 to replace it.
You may NOT have any of the following items in your possession or in your vehicle while it is on SENCO or Marathon property:
- Guns, with or without ammunition (loaded or empty cartridges) without proper paperwork from MPC/SENCO
- Bows, with or without arrows
- Knives 4” or larger
- Personal pocket knives that do not lock in the open position
- Drugs or drug paraphernalia
- Alcohol containers (open or empty)
Personal Protective Equipment

The following personal protective equipment (PPE) will be required while performing work for SENCO:
- Hard hat
- Safety glasses (Z87)
- Safety boots or shoes (Z41-1991) specifications (provided by the employee)
- Chemical splash goggles
- Fire Retardant (FR 2122) coveralls/clothing must be worn while working in the MPC refinery, pipeline, or terminal
  - Shirts must be tucked in, coveralls zipped, and sleeves rolled down at all times
  - Any company provided FR garments will be laundered and/or replaced by SENCO if they become torn,
    worn, oil soaked, etc.
- Hearing protection when working in required areas or operating equipment that produces noise levels above 85db
- ANSI 4 or greater cut resistant work gloves
- Personal Hydrogen Sulfide (H2S) monitors, when working in areas of the MPC Refinery which require them to be worn
- Employees may be required to use specialized safety equipment including respiratory protection, nitrile gloves, rubber boots, fall protection, etc. This equipment will be provided for on-the-job use at no cost to the employee.
Hazard Communication

As an employee, you have the right to know what chemicals and hazards exist in your work area. You should be familiar with the HAZCOM standard. A list of all hazardous chemicals and SDSs are available to you at your request. A copy of the SENCO Construction Inc. Hazard Communications Program is available to you at any time. You must be aware of the physical and health hazards associated with hazardous chemicals in your work environment, and the measures and PPE available to you to protect yourself from these hazards. You must also be able to read and understand an SDS. Employees must also have an understanding of container and hazardous chemical labeling.
Disciplinary Policy

SENCO Construction, Inc. has developed this disciplinary policy as a means of addressing employee safety infractions. Communication between Management, Supervision, Safety, and all employees is critical to ensure that employees understand the safety policies and procedures they are expected to observe. When supervision or safety must address an employee’s infraction, the following guidelines will be used to ensure effective communication has taken place with the affected employee(s).
1. Management, Supervision or Safety must identify the infraction, and collect as much accurate information as possible concerning the incident or infraction before the employee is confronted.
2. When the employee(s) is (are) confronted, Management, Supervision or Safety must establish a true cause for the infraction.
3. Both parties must be open to practical solutions
4. Establish corrective measures to address the issue, or initiate disciplinary action for the employee(s)
Disciplinary Action
If it is determined that the employee has intentionally violated a known safety policy or procedure, or has performed an act that could potentially cause harm to himself, herself, or another employee, that employee will be subject to the following disciplinary action:
1. The first infraction will result in a minimum of a verbal warning. The infraction will be documented and noted in the employee’s file. Depending on the seriousness of the infraction, a first infraction may result in dismissal from work.
2. The second infraction will result in a minimum of a written warning. The written warning will be documented in the employee’s file. A second infraction may also result in suspension from work. The duration of the suspension will be determined by SENCO Management and may result in dismissal from work.
3. The third infraction will result in dismissal. This will be documented and placed in the employee’s file. The employee will be placed on a status of “Not for Rehire” with SENCO. Information concerning the dismissal will not be made available to other employees.
** Willful safety violations in which an employee demonstrates disregard for the safety of any person, including himself/herself, or other employees, which could result in personal injury or result in property damage, will not be tolerated, and may result in immediate termination from work.

Infractions

The following will be regarded as safety infractions, and will be treated as such:
- Horseplay
- Failure to follow written and/or verbal safety procedures
- Failure to wear or misuse of personal protective equipment
- Failure to cooperate with Management, Supervisor, or Safety personnel concerning safety issues
- Intentional disregard for safety
Company Commitment

It shall be the responsibility of SENCO Management, Supervision and Safety Department to ensure that all employees are observing company safety policies and program guidelines. Also, SENCO Management, Supervision and Safety Department must perform physical inspections of the work area(s). Any employee lack of commitment to safety, or any safety violations observed, will be regarded as a serious violation, and will result in employee disciplinary action.

Management and Supervision must be held to the same accountability as all other employees. Any SENCO employee has the right and responsibility to inform Management or Supervisor personnel of any safety violations that they (Management or Supervisors) may be committing. All employees must practice safe work procedures in order to achieve our safety goals.

Equal Employment Opportunity

SENCO Construction, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Anti-Harassment Policy

Everyone deserves to work in an environment that is pleasant, professional, and free of intimidation or hostility – be it verbal, physical, or visual. Any form of unwelcomed behavior – whether harassment or not – is unacceptable at SENCO.

Sexual harassment is defined as unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature when this conduct explicitly or implicitly affects an individual’s employment, unreasonably interferes with an individual’s work performance, or creates an intimidating, hostile, or offensive work environment.

Harassment isn’t always sexual in nature, and it’s not always direct. It can include offensive language, statements, jokes, cartoons, pictures, signs, posters, emails, pranks, intimidation, physical contact, violence, threatening phone calls, or derogatory remarks – even if they are not directed to the targeted individual. If it makes you feel uncomfortable, it should be addressed. SENCO also prohibits any retaliation against an employee who has discussed or made a harassment complaint.

If you or a co-worker have been the subject of any form of harassment, immediately report the conduct to your supervisor or to Management. Once the company is informed, we will take prompt and appropriate action to investigate the incident. No retaliatory action will be taken against you if your report is made in good faith. A worker determined to exhibit behavior contributing to harassment of anyone in the workplace will be subject to disciplinary action, including termination, with or without notice.
Weapons

SENCO Construction complies fully with all applicable federal, state and local laws to include the Concealed Carry Act. Firearms of any type are strictly prohibited within company premises at all times. Company premises includes the SENCO Main Office, Safety Annex, Fabrication Shop, Maintenance Shop and all parking lots excluding the gravel lot south of the SENCO Training Center. Company premises also include anywhere that company business is conducted, such as customer locations, vendor/associate locations, trade shows, restaurants or any venue visited for the purpose of business.

Regardless of whether an employee possesses a concealed carry permit or is allowed by law to possess a firearm, firearms are prohibited on all company premises, except the south parking lot.

Please note: Firearms and weapons, including those used for hunting or fishing, are only permitted inside of personal vehicles located in SENCO’s South parking lot and only with the approval of company Management.

Searches

SENCO reserves the right to perform searches of employees, customers, vendors, and vehicles entering, leaving, or parking on SENCO property for illegal drugs, paraphernalia, weapons, and stolen property. SENCO also reserves the right to search any employee's office desk, files, lockers, computers, and office files on our premises. These items are the property of SENCO. Inspections may be conducted at any time at the discretion of SENCO.

Compliance with Marathon Petroleum PoliciesSENCO employees working for SENCO on Marathon Petroleum Company premises are subject to all MPC policies and SPs. These SPs are available to you, from MPC or SENCO, should you wish to review them at any time. Some policies of interest may include, but are not limited to:
- Drug and Alcohol Policy
- Safety and Security Policies
- Weapons Policy
- Anti-harassment Policy
- Smoking Policy
There is enhanced focus on Life Critical Safety Rules including:
- Safe Work Permit
- Fall Protection
- Confined Space Entry
- Alky Unit PPE
- Electrical Safe Work Practices
- Energy Isolation
- Hot Work
- Bypass Safety Devices
- Hoisting and Lifting
Violations of Life Critical Safety Rules may result in permanent removal from MPC and/or SENCO.

Additional details regarding MPC Policies will be provided during Safety Orientation.
Employment

It is the policy of SENCO Construction Inc. that all employees are employed at the will of the company. Employees may resign from the company at any time for any reason and may be terminated by the company at any time for any reason, with or without notice.

Work and Pay Schedule

You will be informed of your work schedule when you report to work for SENCO Construction Inc. The pay period begins on Monday and concludes on Sunday. You will receive your check the following Wednesday for the previous week's work.

Grievances

All employee grievances should be reported to SENCO Supervision. Employee complaints will be addressed by management in a confidential manner. Reporting grievances will not result in any form of retaliation.

Safety Meetings

You will be required to attend a weekly safety meeting conducted by the SENCO Safety Department. In addition to the weekly meeting, you are expected to participate in a daily tool-box meeting with your immediate work group as well as SENCO Construction’s daily stretching program. This will be conducted by the job foreman at the beginning of each shift.
By signing below, you acknowledge that you have read and understand all policies and procedures provided to you in the SENCO Construction Inc. New Employee Indoctrination, and that failure to comply with these policies will result in disciplinary action or possible termination.
Employee Signature*

Clear
Date*

MonthDayYear
Date

DRUG-FREE WORKPLACE POLICY
First Name*
Last Name*
I understand and agree that:

A. I may receive a complete copy of the SENCO CONSTRUCTION INC. DRUG-FREE WORKPLACE POLICY upon my request and understand the information outlined, have asked any questions I may have concerning its contents and will comply with all policies and procedures to the best of my ability.

B. Further, I accept, agree, and consent to the provisions of this policy as terms of employment. I understand I am going to be requested to take and successfully pass drug and alcohol test as a condition of employment.

C. I give my full consent to the release of all drug and alcohol test results to the authorized Medical Review Officer, who will forward the results to SENCO CONSTRUCTION INC. Designated Employee Representative.
I understand that access to information obtained under this policy is limited to those who have a legitimate need to know in compliance with relevant laws and management policies. SENCO may use information obtained under this Policy to support, explain, or defend any employment decision or action taken with regard to that employee including, but not limited, defending against any claim for unemployment benefits by the employee.

I understand that my failure to honor all the terms of this certificate is ground for immediate termination of my employment.

The statements contained in the SENCO CONSTRUCTION INC. DRUG-FREE WORKPLACE POLICY are intended to serve as general information concerning SENCO CONSTRUCTION INC. andits existing policies, procedures, and practices.

Nothing contained in the SENCO CONSTRUCTION INC. DRUG-FREE WORKPLACE POLICY is intended to create, nor shall be construed as creating, an expressed or implied contract of employment or guarantee of employment for the definite or indefinite terms.

From time to time SENCO CONTRUCTION INC. may need to clarify, amend, and/or supplement the information contained in the Drug and Alcohol Policy. The company will inform me of these changes.

I understand that I will not be compensated for any time, including show up time, for any time awaiting laboratory drug testing results following a positive or invalid instant test that results in a confirmed positive test by the MRO.
Employee Signature*

Clear
Date*

MonthDayYear
Date
Social Security Number*
First Name*
Last Name*
Please list Authorized Substances prescribed by your physician:
Prescription Name(s)
Prescribed Dates (Additional room on back of page)

MonthDayYear
Date

Background Check Grading Criteria

Your Rights Under the FRCA

Background Check Disclosure and Authorization Form
In connection with your application for employment, application to serve as a contractor, or in connection with your continued employment or continued service as a contractor with SENCO Construction, Inc. (“SENCO”), consumer reports may be obtained on you for address and social security number verification purposes only. Please see attached Summary of Your Rights Under the Fair Credit Reporting Act for details. Background information and specific reports utilized are detailed in the Background Check Policy. This policy is available for review upon request.
First Name and MI*
Last Name*
Street Address*
City*
State*
ZIP Code*
Social Security Number*
Birth Date*

MonthDayYear
Date
Gender at Birth*

MaleFemale
Signature*

Clear
Date*

MonthDayYear
Date
Should be Empty:

SENCO CONSTRUCTION

W-4 Employee's Withholding Certificate

Illinois Withholding Allowance Worksheet

Step 1: Figure your basic personal allowances (including allowances for dependents)

Step 2: Figure your additional allowances

Employment Eligibility Verification

Direct Deposit Authorization

SENCO CONSTRUCTION, INC.

DRUG-FREE WORKPLACE POLICY

Background Check Disclosure and Authorization Form