Payment Terms & Cancellation Policy
Upon receipt of the signed commitment form, an invoice will be sent to the billing contact with a link to a secured online payment portal and/or instructions to pay via check or wire transfer/EFT/ACH deposit.
A signed commitment form is a guarantee to pay and all invoices sent to the billing contact will require payment. Early Bird Rates are valid through 8/06/2023. A signed and completed commitment form must be received by 8/06/2023 with the full invoice paid on or before 8/31/2023. All Early Bird invoices must be paid by 8/31/2023 to receive Early Bird Registration Rates. Invoices not paid by 8/31/2023 will be updated to reflect Regular Rates.
All invoices must be paid by 10/15/2023 to guarantee inclusion in exhibitor and sponsorship listings. If your organization has any past outstanding invoices with oSTEM by 10/01/2023, you may not be permitted to register.
All financial commitments for the 2023 oSTEM Annual Conference are final. Complete payment is required to receive the value outlined. No refunds will be provided for any reason. If a request for a change of exhibitor level or sponsorship is made prior to 8/31/2023, committed funds may be allocated to other 2023 oSTEM Annual Conference opportunities. If a request for cancellation of exhibitor level or sponsorship is made prior to 8/31/2023, 50% of committed funds may be allocated to 2023 oSTEM Annual Conference opportunities and the remaining 50% will be applied to 2024 oSTEM Annual Conference.
All commitment forms received after 8/31/2023 will be considered final and payment will be due regardless of exhibitor/sponsor’s decision to participate.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT WILL oSTEM BE LIABLE TO YOU FOR LOSS OR DAMAGE ARISING IN ANY WAY OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE oSTEM ANNUAL CONFERENCE, WHETHER OR NOT YOU WERE ADVISED IN ADVANCE OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE, INCLUDING, WITHOUT LIMITATION, ANY LOSS OF BUSINESS, CONTRACTS, PROFITS, ANTICIPATED SAVINGS, GOODWILL OR REVENUE; ANY LOSS OR CORRUPTION OF DATA; OR ANY INCIDENTAL, INDIRECT OR CONSEQUENTIAL LOSSES OR DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES).