oSTEM 2023 Exhibitor/Sponsor Commitment Form

13th Annual Conference Exhibitor/ Sponsor Commitment Form

November 9-12, 2023 | Anaheim, CA
Thank you for your interest in participating as an exhibitor and/or sponsor at oSTEM's Annual Conference in Anaheim, CA!

Please complete this form with your exhibitor package selections and/or sponsorship selections.
- Conference dates: November 9-12, 2023
- Career Fair & Grad School Expo: November 10 + 11
Click here to view more details on our current Exhibitor/Sponsor opportunities.

Thank you for supporting oSTEM! 🌈
Organization Contact Information
Organization Name*
Primary Contact Name*
First and Last Name
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Organization Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Is your billing contact information the same?*

Yes, all billing information can be directed to the contact listed above.No, billing information should be directed to the following contact. (Please list in next step)
Billing Contact Name*
First and Last Name
Billing Contact Email*
example@example.com
Billing Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Primary contact person will be cc-ed on all communications sent to the billing contact.

Organization Information
Please select the STEM disciplines relevant to your organization:

ScienceTechnologyEngineeringMathematics
Industry
Please write in

oSTEM Partnership Standards [NEW]

This year oSTEM will require the items below be met to participate as an exhibitor and/or sponsor of the Annual Conference.
WHY?

We want oSTEM members to feel confident that they’re engaging with prospective employers who are committed to LGBTQ-inclusive policies and practices.
1. Publicly available nondiscrimination policy including sexual orientation and gender identity and expression.
2. Has hosted at least 1 LGBTQ+ focused competency training including pronoun usage for recruiters within the last 3 years.
  1. oSTEM hosted trainings are available for OAC members free of charge and available to non-OAC members at a charge. Please give at least 3-week notice for scheduling.
Don’t feel discouraged if you haven’t met these requirements. oSTEM can help you get there! Contact sponsorship@ostem.org to learn more.
Does your organization have a publicly available nondiscrimination policy including sexual orientation, gender identity/expression?*

YesNo
Please include link to your organization's publicly available nondiscrimination policy.
Has your organization hosted at least 1 LGBTQ+ focused competency training including pronoun usage for recruiters within the last 3 years?*

YesNo
Note: We require that recruiters and booth attendants have completed an LGBTQ+ focused comptency training prior to attending the conference. If your organization has not met this requirement a staff member will be touch with information on the trainings offered by oSTEM. Your organization can book oSTEM for the training or may utilize your own internal resources to meet this requirement.

Tip: If you're an academic institution, we recommend contacting your on campus LGBTQ+ resource center as they may be able to offer similar trainings at no-charge.

Exhibitor Packages

2023 oSTEM Career Fair & Grad School Expo | Nov 10 + 11
Please select the organization type from the following options:*
Please select a base Corporate exhibitor package*
Please select a base Start Up exhibitor package*
Please select a base Government exhibitor package*
Please select a base Academic/ Non-Profit exhibitor package*
Would you like to upgrade your expo table to a 10'x10' booth for $400?

Yes, please upgrade us to a 10'x10' pipe and drape booth.No, thank you.
Please refer to the Annual Conference Partnership Prospectus for a list of full benefits.
- Bronze package includes one 6’ skirted table, back drape, two chairs, one wastebasket, and an ID sign. 1 Full Conference Registration badge; 1 Expo Only Registration badge.
- Silver Package includes one 10’ x 10’ booth with pipe and drape, one 6’ skirted table, two chairs, one wastebasket and an ID sign. 1 Full Conference Registration badge; 2 Expo Only Registration badges.
- Gold Package includes one 10’ x 10’ booth with pipe and drape, one 6’ skirted table, two chairs, one wastebasket and an ID sign. 3 Full Conference Registration badges; 4 Expo Only Registration badges.
- Platinum Package includes two (2) 10'x10' pipe and drape booths, one 6’ skirted table, two chairs, one wastebasket and an ID sign. Total combined space of 10'x20'. 5 Full Conference Registration badges; 4 Expo Only Registration badges.
**FULL CONFERENCE REGISTRATION BADGE includes access to all open networking events, Career Fair & Graduate School Expo, programs, workshops and meals.

*EXPO ONLY BADGE includes access to the Career & Graduate School Expo and interview booths on November 10 & 11.

Start Up pricing applies to companies with less than 100 employees.

A valid .gov email address is required for government pricing.
Please refer to the Annual Conference Partnership Prospectus for a list of full benefits.
- Academic/Non-profit Standard package includes one 6’ skirted table, a back drape, two chairs, one wastebasket, and an ID sign. 1 Full Conference Registration badge.
- Academic/ Non-profit Enhanced Package includes one 10’ x 10’ pipe and drape booth, one 6’ skirted table, two chairs, one wastebasket and an ID sign. 2 Full Conference Registration badge; 1 Expo Only Registration badges. (update: Allyship in Action is sold out and not included in the Enhanced package booked after 8/20/23)
Eligibility:
- Federally funded research and development centers (FFRDC) are considered Government partners. Please select Government as your organization type to view Government exhibitor packages.
- Non-profit rate is valid for 501(c)(3) organizations with less than $50 million in annual revenue. Federal 501(c)(3) tax-exemption documentation is required for nonprofit packages.
- Academic / Non-Profit packages are open to the following organizations:
  - Colleges / Universities (non-profit, accredited higher-education institutions)
**FULL CONFERENCE REGISTRATION ticket includes access to all open networking events, Career Fair & Graduate School Expo, programs, workshops and meals.

*EXPO ONLY ticket includes access to the Career & Graduate School Expo and interview booths on November 10 & 11.

	Quantity
Additional 10'x10' Career and Graduate School Expo Booth- $1000 (Can only be added to Platinum, Gold, Silver, or Enhanced packages.)
Interview Booth(s)- $800 per booth, or $6,500 for bundle of 10 booths (all day Friday & Saturday)
Upgrade expo table to 10'x 10' Booth- $400 (only open to Standard Academic/ Nonprofit packages)

	Quantity of Desired Tickets
Full Conference - Professional member
Full Conference - Professional Non-Member
Expo Only - 2 Days

Organizational Advisory Council Membership

OAC Membership for July 1, 2023 - June 20, 2024
The Organizational Advisory Council (OAC) is a premier partnership comprised of companies, government agencies, educational institutions and non-profits committed to LGBTQ+ inclusion and success.

Annual Conference Benefits include:
- 10% off all Annual Conference exhibitor and sponsorship selections
- Priority access to top tier sponsorship level
- Priority booth selection at oSTEM Annual Conference Expo
- Three (3) Full Conference Registration tickets for OAC representatives.
- Upgrade to full-page ad in program book
- Logo on OAC sponsor board
- OAC express check-in desk
- Three (3) seats to the Allyship in Action Training
- Invitation to collaborate on pre-conference virtual events with oSTEM members
Year-Round Benefits Include:
- BRANDING- Logo with hyperlink on website and monthly newsletter.
- SUPPORT & EDUCATION- Access to oSTEM-developed trainings on best practices and strategies for LGBTQ+ inclusion and allyship. Includes four (4) hours of consultancy from oSTEM’s DEI & LGBTQ+ experts.
- CONNECTION- Facilitated connections with student and professional chapters, and OAC peers.
- COLLABORATION- Jointly hosting virtual or in-person events for the oSTEM community.
- Exclusive invitation to participate in oSTEM’s in-person Professional Development Summit (PDS).
View our OAC flyer for pricing and benefits! The term of OAC memberships will be from July 1 to June 30 and will be pro-rated based on the number of OAC meetings that have occurred.
Are you interested in becoming an OAC member?*

Yes, please send me more information.Not at the moment.I am a current OAC member and plan to renew for FY24.

Please indicate your preferred payment method.

Check (paper check sent by mail)EFT/ ACH deposit/ Wire transferCredit Card (will incur 1.5% processing fee)Other

Review our Payment Terms and Cancellation Policy.
Payment Terms & Cancellation Policy

Upon receipt of the signed commitment form, an invoice will be sent to the billing contact with a link to a secured online payment portal and/or instructions to pay via check or wire transfer/EFT/ACH deposit.

A signed commitment form is a guarantee to pay and all invoices sent to the billing contact will require payment. Early Bird Rates are valid through 8/06/2023. A signed and completed commitment form must be received by 8/06/2023 with the full invoice paid on or before 8/31/2023. All Early Bird invoices must be paid by 8/31/2023 to receive Early Bird Registration Rates. Invoices not paid by 8/31/2023 will be updated to reflect Regular Rates.

All invoices must be paid by 10/15/2023 to guarantee inclusion in exhibitor and sponsorship listings. If your organization has any past outstanding invoices with oSTEM by 10/01/2023, you may not be permitted to register.

All financial commitments for the 2023 oSTEM Annual Conference are final. Complete payment is required to receive the value outlined. No refunds will be provided for any reason. If a request for a change of exhibitor level or sponsorship is made prior to 8/31/2023, committed funds may be allocated to other 2023 oSTEM Annual Conference opportunities. If a request for cancellation of exhibitor level or sponsorship is made prior to 8/31/2023, 50% of committed funds may be allocated to 2023 oSTEM Annual Conference opportunities and the remaining 50% will be applied to 2024 oSTEM Annual Conference.

All commitment forms received after 8/31/2023 will be considered final and payment will be due regardless of exhibitor/sponsor’s decision to participate.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT WILL oSTEM BE LIABLE TO YOU FOR LOSS OR DAMAGE ARISING IN ANY WAY OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE oSTEM ANNUAL CONFERENCE, WHETHER OR NOT YOU WERE ADVISED IN ADVANCE OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE, INCLUDING, WITHOUT LIMITATION, ANY LOSS OF BUSINESS, CONTRACTS, PROFITS, ANTICIPATED SAVINGS, GOODWILL OR REVENUE; ANY LOSS OR CORRUPTION OF DATA; OR ANY INCIDENTAL, INDIRECT OR CONSEQUENTIAL LOSSES OR DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES).
I agree to the above terms.
Additional information you want us to know or questions.
Sign to confirm your exhibition/ sponsorship commitment.*

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13th Annual Conference Exhibitor/ Sponsor Commitment Form

Thank you for your interest in participating as an exhibitor and/or sponsor at oSTEM's Annual Conference in Anaheim, CA!

Organization Contact Information

Organization Information

oSTEM Partnership Standards [NEW]

Exhibitor Packages

Add-Ons/ Sponsorships / Branding Opportunities

Branding & Visibility

Other Opportunities

Organizational Advisory Council Membership