Campus Event Request Form
Primary contact
*
Email
*
example@example.com
Sponsoring academic or administrative unit
Supervisor:
*
Supervisor's email:
*
example@example.com
Title of Event or Activity
*
Proposed Date(s)
Proposed Start Time of the Event
Hour Minutes
AM
PM
AM/PM Option
Proposed End Time of the Event
Hour Minutes
AM
PM
AM/PM Option
Is this event during normal business hours?
Yes
No
Proposed Campus
Please Select
Allendale Campus
Walterboro Campus
On Both Campuses
Proposed Campus Location(s) and Room Numbers
Is this a program with minors?
*
Yes
No
What is the anticipated number of participants at single event?
Tell us about your event. Provide enough information for us to thoroughly evaluate the request. The description should include how and how much the campus visitors will interact with members of the campus community.
Briefly explain why the event is mission critical to your unit and to the university.
Provide a brief description of your intended participants e.g., children under 10 with parents; older adults What is the role of the participants e.g., audience, receive service or lesson, research participant? Indicate whether the participants likely have increased vulnerability and/or need special accommodations.
Describe your protocol for adhering to public health and safety guidance. This can reference following current campus and location-specific protocols and/or existing standards such as those indicated in the guidance.
Describe food service/delivery, if applicable.
Additional Needs
Do you wish for the Dean to participate in this event?
Please Select
Yes
No
If available, but not critical to the success of the event.
Prepare an estimated budget for the event and obtain supervisor approval.
Rows
Item
Description
Cost
1.
2.
3.
4.
Total Budget Requested
What budget account will used?
Have the costs been approved?
Yes
No
Maintenance Needs: Todd Padgett (chairs, tables, extension cords, ice, trash cans, keys, alarm codes.)
IT Needs: Andy Thompson (Sound system, microphone, computer, projector, screen, internet access)
Tableclothes, Dinnerware and Centerpieces: Margaret Carter (include size and number)
Campus Health and Safety Needs: Jessica All (First responder or alternate safety plan (required), additional security)
Communications Needs (Stephanie Gruber):
Flyers
Advertising
Press Releases
Photos
Social Media
After-Event Publicity
Other
Any additional information
Save
Submit
Should be Empty: