• Kiwanis Henry County Fair 2023 Vendor Application

    September 19 - September 24, 2023 vendors@kiwanishenry.org

  •    Thank you for applying to be a food/ beverage vendor for the annual Kiwanis Henry County Fair! Below we have laid out some of the important information regarding the event, vendor requirements, and policies. We advise reading this information and asking any and all questions before filling out the application. Please contact our email address with any questions regarding the fair's vendor market. 

  •   FAIR’S OPEN HOURS

    Friday Hours: 2 pm- 12 am

    Saturday Hours: 2pm- 12am

    Sunday Hours: 2pm- 9pm

       Our fair is six days long this year, as we have added an extra day! However, the Vendor Craft Market will only be open Friday, Saturday, and Sunday (22-24th) 2 pm- 9pm. (vendors may stay longer!) 

  • Setup: 9 am -12 pm then all vehicles MUST be removed from the area.

    Breakdown: 9 pm where vendors tidy up their area and cover for night.

    • No vehicles will be allowed in area while fair is open
    • 24/7 security will be present for vendor’s area
    • Food Trucks have an assisted exit for restocking at the end of fair day only

  •    Our food vendor space size rely on the dimensions of your vehicle, tent, booth, etc. The available spaces are located in the parking lot adjacent to the 4H Building. Please state in your application what you will be using as your power source as we do not have electrical accommodations.

  •   The food vendor price is $450 and includes your spot for all three days. We will not accept any vendors who won't operate Friday, Saturday, and Sunday for the full hours.

  •    The last requirement of our vendors is that you have and obtain event day insurance for the duration of the event. Vendors will be required to turn in a copy of the insurance before the event. Failure to do so will result in booth cancellation with no refund.

    • OUR INSURANCE RECOMMENDATIONS 


    • Michael Standard 

      mstandard@mcgarityinsurance.com

      770-957-2925 ext 140


      Bo Echols

      boechols@strawninsurance.com

      770-357-0032


      Tara Kenney

      tara@priceinsurancegroup.net

      770-866-2138

    • PAYMENT POLICY 

    •    We can accept payment in cash, check, or through our website’s qr code form. We do not accept partial payments. A booth is only secured and reserved once payment is accepted and accompanied with a complete application form. We have a no refund policy unless in the occasion of a full event cancellation or as specified in our inclement weather policy.

       

       

    • WEATHER POLICY 

    •    In the event that inclement weather affects the hours of the fair, the vendors market may be subject to different hours. Vendors will be notified of these changes as they occur. In the event that one full day of the fair, when vendors would be present, is canceled due to the weather, a partial refund amounting to one-third of the booth total will be given after the event is over. In the case of inclement weather overnight when vendor booths cannot be broken down, we advise taking all product, setup, or equipment that cannot be subjected to the climate. (Vehicles will still not be allowed in the area for breakdown during open hours- no exception.) Kiwanis Club of Henry County is not responsible for any damages to any booth/vendor setup, equipment, retail product or other, etc.

    • DEFAULTING POLICY 

    •    If the vendor, for any reason, cannot show up for one or more days of the fair after full payment has been made, they are subject to our defaulting policy. If a vendor has an emergency (i.e. hospitalization, covid, car accident, etc.)  that requires the vendor defaulting on a day of the fair, with sufficient proof, they are excused from the penalty fine. All other instances that cause a vendor to default a day of the fair will be subject to paying a $150 fine per day missed. This covers the security watching your unsupervised booth and any all indemnification accrued to the fair. 

       

       

  •     Vendors must be family friendly to adhere and reflect the ideals of the organization. This includes but is not limited to alcohol, cbd, tobacco, political agendas, adult subject matter, etc. We retain the right to approve and disapprove any and all products.

  • Application Deadlines are Due June 30th

    Payment is Due 10 days after Approval

    Space Assignment is not known until after August 1st

    Event Day Insurance is Due by End of July

  •    We would love to have you and be able to shed a spotlight on the businesses that make up our community at the biggest county fair! We know that the vendors attending will see success as our fair continues to get bigger every year. Thank you in advance for applying and we hope to see you all there!

  • FOOD/ BEVERAGE VENDOR APPLICATION FORM

    NOTE: This is an application for space. THIS APPLICATION DOES NOT GUARANTEE SPACE. If your application is accepted, you will receive a message from the vendor manager of your acceptance.

  • If your application is accepted, you will be sent a digital Vendor information kit with additional pertinent information as soon as possible-but no later than June.

     

     

     

  • We have limited space for food vendors and are looking for unique cuisines outside of typical fair food. We may approve a food vendor and ask to take off certain menu items to abide with fair contracts already made. If a food vendor agrees to take off menu items and then brings them to the fair, they will be asked to leave without a refund.

  •    Applications MUST be accompanied by a photo of your concession set up (front and side), menu in its entirety, AND your up-to-date food license. Failure to submit a photo and to fully complete the application will result in your application being rejected.

      

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  • What is the size of your operation? * ft wide x * ft long

  • Space openings are filled using applications on file. Openings are filled with the intention of having a variety of products and services available during the Fair, not in chronological order of applications received.

    • Use Info Below for Checks and Event day Insurance. 

    • MAKE CHECK PAYABLE TO: 

      Kiwanis Club of Henry County

      P.O Box 482 

      McDonough, GA 30253

       

       

  •    Each vendor shall obtain and keep in force until completion of the fair, including clean up and tear down, a commercial general liability insurance contract with liability limits equal to or greater than $1,000,000 each occurrence. The contractor shall provide a certificate of insurance to the Kiwanis Club of Henry County evidencing such coverage. Such vendor shall name Kiwanis Club of Henry County as an Additional Insured.

     Contractor shall be solely responsible for any and all injuries to persons or damages of property or any other injury, claim, damage or loss of whatever nature, arising directly or indirectly from their "operation." Contractor shall INDEMNIFY, SAVE AND HOLD HARMLESS Kiwanis Club of Henry County and its employees, agents and volunteers from and against all liability, loss, damages, claims, costs and expenses (including attorney fees) arising out of injury to person or damages to property or any other injury, claim, damage, loss, cost or expense arising from their "operation."


       By signing below, the applicant representing the company/ vendor is agreeing to all policies listed including but not limited to event day insurance, payment, no-refund, inclement weather, defaulting on contract, etc.

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