PAYMENT TERMS:
Payment can be made by cash, debit, VISA, Mastercard, or E-transfers to tracy@parisfairgrounds.com with password Paris.
$100 Deposit required by Julne 1, 2022. Only contracts paid in full by Aug 1, 2022 will be guaranteed a space.
NSF Cheques (Non-Sufficient Funds): A $50.00 charge will apply. Preference will be given to returning vendors first.
LIABILITY INSURANCE:
Exhibitors must file proof of General Liability Insurance in the amount of not less than two million, naming Paris Agricultural Society as an additional insured with the Fair Office. Dates on the policy are to encompass Labour Day Weekend including setup and teardown days (August 31 – Sept 6, 2022).
NOTE: This must be received at fair office prior to setup or setup will not be allowed.
EXHIBITOR GUIDELINES:
The following are prohibited from distribution: Firearms, Weapons (including knives, swords and toy knives or swords), Smoking and Drug Products (including paraphernalia, oils and seeds), Candy Apples, Popcorn, Explosives, all other products deemed inappropriate by the Paris Agricultural Society).
No Exhibitor may sublet the space allotted to them without written consent of the PAS Management.
Space contracts are valid for the 2022 show only and no contract implies that the same space will be contracted for the following year.
All cooking vendors must have a fire extinguisher of no less than 40BC or Type K.
Open fires, smoking, the use of candles or other open flame is strictly prohibited in any tent.
Qualified staff must be at the vendor spot at all times during the operating hours of the Fair. Booths may not be left unattended.
The space provided is for sale and/or display of products or services specified on this contract and authorized by the Fair Management.
Exhibitors must confine their exhibit and advertising activities withn the limits of their alloted space. Salespersons are prohibted from operating in the aisle or from distributing advertising matter in any other location on the Fairgrounds.
The Exhibitor agrees to reasonably cooperate with the other exhibitors and not to interfere with them or create any nuisance to them, visitors or Paris Fair staff and volunteers.
No alcohol or cannabis products may be brought to, or consumed in, exhibit space.
Booths must be secured at night by the owners themselves before leaving the grounds.
Tables, chairs, lamps, extension cords or tarps are not provided.
FOOD VENDORS and FOOD SAMPLING:
Food Vendors are required to complete the Brant County Health Unit Special Event Food Provider Application at least 30 days prior to the Fair.
Grease, fats and oils may NOT be dumped in sewage disposal pits. Vendors will be subject to additional fees should this occur.
VENDOR PASS POLICY:
Vendor package includes your booth placement (volunteers will escort you) and up to 15 free passes per vendor spot. Additional daily passes can be purchased at a reduced rate of $7.00 if needed. It is the responsiblitity of the Exhibitor to purchase the additional passes PRIOR to the Fair. Exhibitor’s staff who are not in possession of a pass will be charged gate admission and will not be reimbursed by the Fair for the cost of the ticket.
PARKING AND DELIVERY VEHICLES:
Vendor parking location will be indicated on map which will be included in your Vendor package. Unauthorized parked vehicles will be towed at the cost of the owner of the vehicle.
Supply vehicles will require a Delivery Vehicle Pass or they will not be allowed on the grounds after the Fair opens on Thursday until the close of Fair on Monday. A Pass may be obtained on set up day when picking up your Vendor Package.
Supply and delivery requirements for exhibitors must be concluded by 9:30 am to prevent the possibility of injury to visitors and staff.
Supply vehicles must enter the grounds through Gate #4 on Silver Street and proceed to the Livestock/Demo Car access gate. All supplies and deliveries must be concluded and vehicles removed to the parking area by 9:30 am to prevent possible injuries to visitors.
Should supplies be required during open hours, permission must be obtained from the Fair Management well in advance and will be subject to conditions and directions given.
SET UP SCHEDULE:
Wednesday, August 31, 2022 1:00 p.m. – 8:00 p.m.
Thursday, Sept 1, 2022 9:00 a.m. – 12:00 p.m.
* Vendors who do not set up within the scheduled time and have not made prior arrangements may forfeit rental fee.
* Vehicles will not be permitted on the grounds after 1:OO P.M. on Thursday.
FAIR HOURS
Thursday 6:00 p.m. – 10:00 p.m.
Friday 10:00 a.m. – 10:00 p.m.
Saturday 10:00 a.m. – 10:00 p.m.
Sunday 10:00 a.m. – 10:00 p.m.
Monday 10:00 a.m. – 8:00 p.m.
All vendors must follow the above hours as a minimum guideline for opening and remain open until end time noted.
ADMISSION GATES:
GATES OPEN AT 3:30 p.m. Thursday and 8:00 a.m. Friday, Saturday, Sunday and Monday.
MOVE OUT SCHEDULE:
To be confirmed.
Vendors that pack up and leave before the move out schedule will not be invited back.
Vendor packages will be available for pickup at Vendor Registration Booth on set up days.
COVID-19 SAFETY REQUIREMENTS:
All vendor staff and volunteers must complete a daily self-assessment prior to coming to the fairgrounds and be instructed to stay home if ill, waiting for a test result or have been in close contact with a person who is experiencing Covid-19 positive.
The above noted restrictions and requirements are subject to change as we are adhering to recommended guidelines as provided by provincial and local health authorities.