Event & Conference Request Form

Event & Conference Request Form

NMT Conference Services
Request must be submitted 60 days prior to the start date of the conference. We reserve the right to refuse the request if it is not submitted within 60 days from the start of the conference. The actual assignment of facilities will depend on availability. We will try to honor your request to the best of our ability.
Name*

First NameLast Name
Email*
Phone Number*

Area CodePhone Number
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Is the point of contact the same as from above?*

YesNo
Point of Contact Name*

First NameLast Name
Point of Contact Email*
Point of Contact Phone Number*

Area CodePhone Number
Conference/Group Name*
What's the purpose of the conference?*
Who are the intended attendees?
What are the age groups of your attendees? (Not counting coordinators, counselors, or organizers)

ElementaryMiddle SchoolHigh SchoolYoung AdultsAdultsSeniors
Estimate Number of Attendees
Include all participants (Adults and children)
Start Date of Conference*
End of Date of Conference*
Will attendees arrive early?

YesNo
If so, how many days in advance?

Housing and Residential Services ...
Double Room (1 room, 2 beds)
Super Single (1 bed per room in shared unit, but 1 person rents room)
Alta Room (1 bed per room in shared unit - We have 2 and 4 bedroom units)
Number of Linens Needed (If no number is indicated, total linens will be the total number of attendees)
Will conference attendees need kitchen access?

YesNo
Other requirements needed for attendees:

NMT Dining ...
Meal Services - Dining Hall

Totals are a minimum guarantee. Minimum guarantee will be billed to the conference
See sample menu items at dineoncampus.com/nmt

Through the line meals:

	# of Partitipants	# of Days
Breakfast
Lunch
Dinner
Special Dietary Needs (Vegan, Vegetarian, Gluten free ...)

Please specify the dietary needs of the participants.
Catering Requests

Catering must be coordinated through NMT Dining Services. No outside catering services is allowed on the NMT campus.
Catering Services

BreakfastAM/PM BreaksLunchDinnerBeverage Services
For catering services, here is the Catering Guide
Please Specify above request(s)
Bar Services

Outside alcohol is not permitted. NMT will coordinate bar services on your behalf.
Will you be needing bar services? (additional costs may be associated)*

YesNo
What type of bar is needed?

Open BarCash Bar
Please briefly describe your bar requests.

Technical Services Needed ...
What technical services will you need?

Ethernet AccessWireless AccessSoftware Needs/RequiredAcademic Login/Password*
If other technical services are needed, please specify
*Academic Login/Password are required to use lab computers and instructor computers. A list of attendess needing Academic Login/Passwords must be submitted 3 weeks in advance.
Are you going to need Zoom (or other virtual meeting software) outside of a classroom or computer lab?

YesNo
If you are going to use a virtual meeting app other than Zoom outside of classroom or computer lab, please identify the app that will be used.
Technical Contact Name

First NameLast Name
Technical Contact Email
example@example.com
Technical Contact Phone Number
Please enter a valid phone number.

Wrap Up ...
Is there anything else NMT Conference Services can assist with that has not been mentioned in this request form?
Should be Empty:

Meal Services - Dining Hall