Tavistock Tri 2025 - Volunteer Pack
  • Image-30

  • Welcome Tavistock Tri volunteers, we are thrilled to have you with us!

    As volunteer, you are the (smiling:-) face of intoTRI on event day and key to help us run a smooth and enjoyable event. This event pack was designed for mobile use and gives you all the tools you need to get ready and excel in your role on site:

    • Tabs at the top of the page allow you to navigate to a specific section. Kick off with the GET READY tab!
    • Google Pins throughout this pack help you to display each role on a map and navigate to your marshal post in a jiffy
    • Play interactive course maps to see how the athletes get to your post and where to direct them

  • If you have any questions regarding your role, please contact the event director, Ben:

    • Email: ben@intotri.com
    • WhatsApp/SMS: 07591187058

     

  •  

    TAVISTOCK TRI - THE SQUIRREL

  • GET READY

  • Getting ready for your volunteering role is as easy as 1 - 2 - 3:

  •  1. BEFORE THE EVENT
    • Lookup your role(s) and briefing time(s) on the ROLES tab of this pack
    • Familiarise yourself with the CHECK-IN and KEY INFO tabs of this pack
  •  2. ON EVENT DAY
    • Bring your mobile phone, face mask and dress for the weather. 
    • Park in your allocated space and check in at the Volunteer Point for your briefing - see CHECK-IN tab for details
    • Add yourself to the Volunteer WhatsApp group via this LINK for smooth communication on event day (deleted post event)
    • Pick up your volunteer kit pack 
  •  3. POST EVENT
    • Sign out at the Volunteer Point and return all kit after finishing your role
    • Receive your chosen volunteering reward 3 days after the event

  •  

    TAVISTOCK TRI - THE SQUIRREL

  • CHECK-IN | PARKING

  •  

     ARRIVAL & PARKING

  • Volunteers are welcome to park at Mount Kelly Swim Centre (Parkwood Rd, Tavistock PL19 0HZ) - strictly no parking for athletes! If you can't find a space at the swim centre car park, please use one of the official event parking areas below:

    • Car Park 1:
      Mount Kelly Hockey Pitch
      Parkwood Rd, Tavistock PL19 0HZ
      Google Pin
    • Car Park 2:
      Mount Kelly Prep
      Mount Tavy Rd, Tavistock PL19 9JL
      Google Pin
  •  CHECK-IN

  • Upon arrival, please proceed to the Volunteer Point and log your arrival with the event director. Volunteer briefings for your allocated role(s) will also start at the Volunteer Point.

    • Briefing Time: See ROLES tab of this pack
    • Location: Volunteer Point | Google Pin
      Mount Kelly Cricket Field
      Parkwood Rd, Tavistock PL19 0HZ
  • Image-266
  •  EVENT SCHEDULE
  •  
    Senior Event
    Registration 06:45-7:45am
    Event Start 08:00am
    Finish (exp.) 11:30am
    ------------------------------------------------
    Junior Event 
    Registration 12:45-1:45pm
    Event Start 2:00pm
    Finish (exp.) 4:30pm

  •  

    TAVISTOCK TRI - THE SQUIRREL

  • KEY INFO

  •  

     COMMUNICATION ON EVENT DAY

  • All volunteers are required to bring their mobile phones and keep them switched on at all times during the event to stay in touch with race control, other marshals and emergency services. You will be issued with a badge as part of your volunteer kit, which shows phone numbers for the event director and emergency services.

    Please add yourself to the volunteer WhatsApp group either in the days leading up to the event or upon check-in on event day via this LINK to make team internal communication a breeze. When you write or respond to a message in the chat, please start the sentence with your name and role, e.g 'Stacey@BM1: Is the last bike out on course yet?'. The chat will be closed 1 day after the event.

  •  MEDICAL SUPPORT

  • In case of accidents and emergencies, we have access to the first aid facilities at the Sports Centre as well as a medical team with first response vehicle on site. If you witness an accident or a participant informs you of an accident, please let the event organiser know after calling the emergency services (if needed). All relevant phone numbers are printed on the back of your volunteer badge.

  •  GENERAL RULES

  • Stopping Traffic

    The senior event is run on open roads and participants need to follow the rules of the road at all times. As a marshal, you have NO authority to stop traffic. If you deem a situation to be potentially risky or harmful, stop participants until traffic has slowed down and participants can proceed safely.

  • Spectators

    Spectators are most welcome at IntoTRI’s Cornish Tri Series. We have set up a dedicated spectator zone offering views over the transition and finish area, as well as the kids bike and run course. For safety and security reasons spectators can NOT enter the following areas:

    • Transition zone (exception: bike drop off/pick up for the junior event at certain times for one parent only (marked at registration))
    • Finish line
    • Swimming pool 

  • Helping Athletes

    Under British Triathlon rules, participants are not allowed to receive outside help. This includes the following:

    • No pacing of athletes from parents or spectators
    • No kit can be handed over or received from parents or spectators during the event
    • No assistance can be given to get changed in transition. However, marshals are encouraged to help our youngest participants unrack their bikes

  •  

    TAVISTOCK TRI - THE SQUIRREL

  • ROLES

  • Please select your name from the dropdown below and click Load Volunteer Details to display your roles and briefing times (in brackets).

    Note: If you have signed up as volunteer but can't find your name on the list, we haven't assigned you a role yet. We endeavour to update the list daily in the last week before the event. Speedy response needed? Text or WhatsApp 07591187058

  •  

     MY ROLE(S)

  • Load your details above to show your assigned roles and briefing times.

  • Image-280
  •  ROLE DESCRIPTIONS

  • Display role descriptions, interactive maps and handy google pins to navigate to your post(s) on the go. Simply choose an event (senior/junior/both) and tick all your assigned roles below. 

  •  

     SETUP (day before event)

  • BEFORE YOU START

    • Know your start time - See MY ROLE(S) section above
    • Please dress for the weather and in clothes you don't mind getting a bit dirty
    • Meeting Point: Google Pin | Cricket Field, main school entry
      Mount Kelly, Parkwood Rd, PL19 0HZ

  • THE ROLE

    3-4 volunteers will help us get the site ready on Saturday for the event on Sunday. This includes building up the transition zone, finish area and flag out the junior bike/run courses. 

  •  

     VENUE CONTROL

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • VENUE MAP

  • Venue Control Map

  • THE ROLE

    Venue Control Marshals direct athletes and spectators to registration, the transition zone, finish area and spectator zone. 

  • VC1

    • Location: Google Pin | see map above
      Main Entry, Mount Kelly cricket field, Parkwood Rd, PL19 0HZ
    • Direct participants and spectators from event car park to registration via one-way system. All athletes should bring their bikes and kit with them to registration. Ensure everyone proceeds to registration, transition zone and spectator zone as indicated by yellow arrows in map above. 

  • VC1

    • Location: Google Pin | see map above
      Main Entry, Mount Kelly cricket field, Parkwood Rd, PL19 0HZ
    • Direct participants and spectators from event car park to registration via one-way system. All athletes should bring their bikes and kit with them to registration. Ensure everyone proceeds to registration, transition zone and spectator zone as indicated by yellow arrows in map above. 
    • All athletes were asked to check-in online - no check-in, no start
    • You have a gatekeeper function. Please ask all athletes upon arrival for their name and check the list provided whether the athlete status is marked as 'ok' or 'missing' in red. If 'ok', athlete is good to proceed to registration. If 'missing', athlete needs to check in online (available on 'start list' tab of the athlete pack) first. The athlete pack was sent out by email and is also available in the event information section on intotri.com/event/goat. Once the form has been filled in and submitted, the athlete is good to proceed. 

  • VC2

    • Location: Google Pin | see map above
      Wadebridge Leisure Centre, Bodieve Rd, PL27 6BU
    • One-way system in place for event participants and spectators. Ensure everyone proceeds to registration, spectator zone and waiting area in hall as indicated by yellow arrows in map above. Once registered, participants turn left into car park to pick up their bike. Ensure they follow the green arrows to transition to rack their bikes afterwards. Blue arrows show exit routes post event.
    • Socially distanced queuing system in place at registration. Ensure markers on floor are adhered to.

  •  

     REGISTRATION

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • VENUE MAP

  • Venue Control Map

  • OVERVIEW

    With the aim to remove any queues at registration, we have introduced a mandatory online check-in for athletes. On event day, athletes will be following a one-way system to registration to pick up event packs and timing chips before proceeding to the transition zone.

  • RG1-5

    • Location: Google Pin | see map above
      Mount Kelly cricket field, Parkwood Rd, PL19 0HZ
    • Registration marshals are based in gazebos near the transition zone.
    • Marshals will be given a list of names with athletes race numbers associated with these. Simply highlight the athlete's name and give them their race pack with their associated number.
    • All athletes must present proof of their British Triathlon race licence (if they have one), or will be marked down as needing a day licence. They will have purchased a day licence in advance and this will be noted on the registration form.
    • Anyone not presenting a valid BTF licence (in date or registered with their name) or has been highlighted as not having a day licence will be required to purchase one on the day. Send them to see Ben to sort this.

  • CHECK-IN PROCESS

    Step I - Load athlete details 

    • Scan the bar code on athlete's event ticket (on phone or print out) or select the ticket ID from the dropdown. Click Load Athlete Details.
      Success will be shown and Entry Details section is filled in automatically.
    • If athlete wants to drop down in distance (upgrade only possible if pre-arranged with race director), or any other details are incorrect, please record them in the Comments field

    Step II - BTF ID Check

    • Athletes have already supplied BTF details during the online check-in. This step will only show, if the athlete has NOT checked in online. Otherwise, this section is skipped automatically.
    • Check 'Name' and 'Membership No' on BTF ID match our records displayed in the form. Use BTF ID (overwrite) field if you find a typo in Membership No.
    • Check BTF ID has not expired.
    • If name on BTF ID does not match our records or membership expired, payment of day-license is required. Adults £6, junior (under 20y) £1

    Step III - Body Marking

    • Athletes were asked to self-mark at home. If body marking missing, instruct athlete to use marker provided at registration to write their race number on their left hand, transition number on right hand or inside of hand. Disinfect marker after use. Tick Yes once bodymarking completed.

    Step IV - Event Packs

    • Hand out event pack corresponding to athlete's race number shown on form. Packs contain:
    • 2x race numbers (1x run, 1x bike). Run numbers must be worn on front of shirt, bike number on back. When using race belt, numbers have to be fixed back to back
    • A white, numbered sticker that needs to be fixed to the bike on front of head tube. To pick up bikes post event, transition zone marshals will check that sticker matches race number. No match, no bike.

    Submit Entry Form 

    • Submit form and send athletes to next desk to pick up their timing chips. Adult participants in the Super Sprint race also need to pick up a helmet sticker, allowing marshals to route them accordingly on the bike course.
    • Timing chips must be worn around left ankle at all times. Relay teams hand over chip in transition at bike racking slot.

  •  

     SWIM (ADULTS)

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • VENUE MAP

    One-way system in place. Please follow solid yellow lines to enter the pool, dotted lines to exit.

  • Image-145

  • COVID-19 PRECAUTIONS

    • Swim marshals will not have any direct contact with athletes and can maintain a safe distance at all times
    • One-way system in place to enter/exit pool area
    • Waiting area for athletes in operation in spectator zone and at the shoe drop zone at the rear pool exit. Athletes progress to the pool hall in race number order
    • Maximum 50 athletes allowed in pool area at any given time (25 in the water, 25 queuing)
    • Pool doors and windows open for constant ventilation
    • Marshal kit sanitised before use

  • SWIM SETUP

    • Athletes are grouped in 3x waves according to their swim distance (Olympic, Sprint, Super Sprint)
    • Athletes await their start in the shoe drop zone at the rear exit of the pool.
    • There will be numbers displayed in the shoe drop zone corresponding to athletes transition slot (written on the inside of their right hand). Athletes drop their kit (if any) next to their transition zone number and wait there for their swim start.
    • When called forward by a marshal, athletes make their way into the pool hall and queue for their swim in order of their race numbers (written on left hand).
    • Starting in the water (strictly no diving), participants will be set off in 10 sec intervals (3 sec countdown), snaking through the pool for their allocated swim distance. Starting on one side of the pool (or the middle, depending on the distance), participants swim up one lane, duck under the lane rope and swim down the next lane, duck under the rope and so forth, exiting the pool on the other side.
    • To overtake, competitors tap the feet of the swimmer in front and proceed to overtake swiftly on the right.

  • SM1

    • Location: Google Pin | shoe drop zone, rear exit, pool
      Mount Kelly Swim Centre, Parkwood Rd, Tavistock PL19 0HZ
    • Please ensure athletes drop their kit (if any) next to their transition zone number and wait there for their swim.
    • At the start of each wave (race distance), please ask the athletes to enter the pool area in order of their race number and form an orderly queue.
    • Once the swim has started, monitor the flow of athletes out of the pool rear exit, ensure no running rule poolside is obeyed. 
    • Once all athletes in a given wave have finished their swim, call athletes of the next wave forward to enter the pool hall in race number order.

  • SM2

    • Location: Google Pin | pool hall
      Mount Kelly Swim Centre, Parkwood Rd, Tavistock PL19 0HZ
    • Call athletes forward to join the queue poolside for their swim start.
    • Ensure athletes stay in race number order (written on their left hand) when queuing and support swim start timer.
    • Oversee swim, ensure overtaking happens at end of lane or when safe to do so. Stop slower participants at end of lane if needed.
    • Enforce no running rule poolside

  • LC1-4

    • Location: Google Pin | swimming pool
      Wadebridge Leisure Centre, Bodieve Rd, PL27 6BU
    • Lane counters provided with pack containing clip board, pen and float. 
    • 2 swimmers per lane, staying on their side at all times
    • Note down race number of swimmer at start (written on their hand)
    • Tick box every 50m (every time swimmer reaches you), see lap counting sheet below
    • Place float in the water after 350m (Big Camel) / 150m (Little Camel) to indicate 2 laps to go

  • 200m LAP COUNTING SHEET

    25m Pool : 8 Lanes (Little Camel)

  • Image-151

  •  

     BIKE (ADULTS)

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • COURSE MAP (interactive)

    Press play button to start and display marshal posts

  • BM1

    • Location: Google Pin | A386, turnoff to gliding society
      Nearest postcode: PL19 0NS
    • BIG & OLYMPIC SQUIRREL participants carry straight on along A386
    • LITTLE SQUIRREL participants (pink helmet sticker) turn left into unnamed road towards Gliding Society
    • Note: Olympic Squirrel participants complete 2x loops

  • BM2

    • Location: Google Pin: Entry/Exit to Mount Kelly School
    • Ensure road is clear before allowing athletes to enter A386.
    • Turn all athletes left, whether entering or exiting the school, no other directions are necessary.
    • Signal Olympic athletes to complete another lap, all other athletes to turn left back into the school.
    • Advise all athletes entering the school to SLOW DOWN as the dismount line is just after the turn

  • BM3

    • Location: Google Pin | Cattle Grid
      Brentor Rd, Mary Tavy, nearest postcode: PL19 9PA
    • LEFT TURN: Turn athletes right at old bus station, towards Dartmoor along Brentor Road.

  • BM4

    • Location: Google Pin | Cattle Grid
      Station Rd near Brentor village, nearest post code: PL19 0LW
    • CATTLE GRID AFTER FAST DOWNHILL: Slow down participants, flag hazard
    • Start of narrow, winding course section. Flag triathlon event to each passing car, ask to drive slowly

  • BM5

    • Location: Google Pin | T-junction with stone cross
      Brentor village center, nearest postcode: PL19 0LP
    • Athletes approach from church and turn left around BLIND CORNER at T-Junction
    • Flag Triathlon event to cars, ask to drive slowly

  • BM6

    • Location: Google Pin | T-junction, Brentor village exit
      Opposite Rosebank Barn Cottage, nearest postcode: PL19 0NF
    • Athletes turn left out of Brentor onto main road towards Tavistock. Slow athletes down into turn.
    • End of narrow, winding course section. Announce triathlon event to each passing car heading in opposite direction towards Brentor, ask to drive slowly

  • BM7

    • Location: Google Pin | T-junction on unnamed roads
      Between South Brentor and Chaddlehanger, nearest postcode: PL19 0LE
    • Merge Point: BIG & OLYMPIC SQUIRREL participants approach from South Brentor and carry straight on towards Tavistock.
    • LITTLE SQUIRREL participants (pink helmet sticker) approach from minor road (past Gliding Society) and turn left towards Tavistock.
    • End of narrow course section for Little Squirrel participants. Flag triathlon event to each passing car entering minor road towards Gliding Society.

  • BM8

    • Location: Google Pin | Drake Rd/Duke Street roundabout
      Nearest postcode: PL19 0AH
    • BUSY ROUNDABOUT. Athletes approach from Drake Rd on FAST DOWNHILL
      section into Tavistock
    • MANDATORY FOOT-DOWN. All athletes need to come to a total stop and put one foot down. Note down race numbers of each rider.
    • Start of 150m NON-COMPETE ZONE. Max bike speed 20kmh, athletes to give way to other road users, obey pedestrian traffic lights, rules of the road.
    • Highlight any infringements next to previously recorded race numbers. 1st offence = 5min penalty, 2nd offence = disqualification. 
    • Warn athletes of busy city center and direct them straight on over roundabout

  • BM9

    • Location: Google Pin | A386 Dolvin Rd/Whitchurch Rd roundabout
      Nearest postcode: PL19 9EY
    • BUSY ROUNDABOUT marks end of NON-COMPETE ZONE. While still in non-compete zone, ensure athletes obey max bike speed of 20kmh, give way to other road users, obey PEDESTRIAN TRAFFIC LIGHTS at Abbey Place.
    • Highlight race numbers on clipboard provided for any infringements. 1st offence = 5min penalty, 2nd offence = disqualification.
    • Slow down participants into 1st exit at roundabout

  • BM10

    • Tail Car
    • Track last rider out on course and let marshals on route know that they can make their way back
    • Pick up riders with mechanical issues or minor injuries if possible

  •  

     RUN (ADULTS)

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • COURSE MAP (interactive)

    Press play button to start and display marshal posts

  • RM1

    • Location: Google Pin | Mount Kelly School Exit
      Footpath near Old Exeter Rd, nearest post code: PL19 0JW
    • Split Point: This is a tricky post with multiple routes crisscrossing. Please check the olympic run route map above and also look at all 3x run routes in the course map section on intotri.com/event/squirrel
    • Little & Olympic Squirrel participants wear pink race numbers, Big Squirrel participants wear yellow numbers.
    • LITTLE SQUIRRELS
      • on way out: turn right onto footpath (under arch)
      • on way back: turn left downhill onto school grounds to finish line
    • BIG SQUIRRELS 
      • on way out: turn left onto Old Exeter Rd
      • on way back: turn right off Old Exeter Rd and continue downhill onto school grounds to finish line
    • OLYMPIC SQUIRRELS
      • on way out: turn right onto footpath (under arch)
      • after short loop: turn right onto Old Exeter Rd
      • on way back: turn right off Old Exeter Rd and continue downhill onto school grounds to finish line

  • RM2

    • Location: Google Pin | Junction footpath / Old Exeter Rd
      Nearest post code: PL19 0JR
    • 180 degree turning point for Little Squirrel and Olympic Squirrel participants. Big Squirrel participants will not come past this post.
    • Note down athlete race numbers on clipboard provided

  • RM3

    • Location: Google Pin | Entry to Viaduct Walk, off Old Exeter Rd
      Path brnaches off before narrow tunnel, nearest post code: PL19 0JD
    • Start/End of narrow on-road section along Old Exeter Rd with 2-way flow of athletes:
    • On way out: Point athletes left off Old Exeter Rd onto Viaduct Walk
    • On way back: Direct athletes right out of Viaduct Walk and uphill onto Exeter Rd. Remind athletes to STAY RIGHT and flag triathlon event to each passing car (ask them to drive slowly)

  • RM4

    • Location: Google Pin | Quant Park
      Nearest post code: PL19 0JQ
    • On way out: All athletes approach from narrow footpath through residential area onto Quant Park and carry straight on onto Viaduct Walk
    • On way back:
    • BIG SQUIRREL participants (yellow race number) follow Quant Park around right bend downhill, staying on pavement
    • OLYMPIC SQUIRREL participants turn 180 degrees at your marshal post and return to Viaduct for 2nd loop. Tick off race numbers on clipboard provided. After 2nd loop, participants follow Quant Park around right bend downhill. 

  • RM5

    • Location: Google Pin | End of Viaduct walk
      Crease Lane, nearest post code: PL19 8EU
    • 180 degree turning point for Big Squirrel (yellow race numbers) and Olympic Squirrel (pink race numbers) participants
    • Tick off athletes on clipboard provided (Olympic Squirrels will see you twice)

  •  

     SWIM (JUNIOR)

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • VENUE MAP

    One-way system in place. Please follow solid yellow lines to enter the pool, dotted lines to exit.

  • Image-186

  • COVID-19 PRECAUTIONS

    • Swim marshals will not have any direct contact with athletes and can maintain a safe distance at all times
    • One-way system in place to enter/exit pool area
    • Waiting area for athletes in operation in spectator zone and at the shoe drop zone at the rear pool exit.
    • Maximum 50 athletes allowed in pool area at any given time (25 in the water, 25 queuing socially distanced)
    • Pool doors and windows open for constant ventilation
    • Marshal kit sanitised before use

  • SWIM SETUP

    • Athletes are grouped in waves according to their age group. 
    • Athletes stay in the spectator zone (socially distanced) on the sports field to wait for their wave start. A marshal will pick up one wave from the spectator zone at a time and bring them to the shoe drop zone at the rear exit of the pool.
    • There will be numbers displayed in the shoe drop zone corresponding to athletes transition zone number (written on the inside of their right hand). Athletes drop their kit (if any) next to their transition zone number and wait there for their swim.
    • When called forward by a marshal, an age group makes their way into the pool hall. Athletes queue for their swim in order of their race number (written on left hand).

  • SWIM PROCEDURE

    • Snake through the pool swimming each lane just once, duck under rope, swim back next lane, duck under the rope etc.
    • Swimmers set off in 10 sec intervals with 3 sec countdown from shallow end
    • Start in the water, no diving
    • Overtaking allowed at any time
    • 8y (50m, 1 lane) start in lane 1, 9-10y (100m, 2 lanes) start in lane 2, 11-12y (150m, 3 lanes) start in lane 3, 13-14y (200m, 4 lanes) start in lane 4, 15-16y (400m, 8 lanes) start in lane 8. Everyone finishes at same spot in lane 1.

  • SWIM PROCEDURE (varies by age)

    Group I: 8y, 9-10y

    • Snake through the pool swimming each lane just once, duck under rope, swim back next lane, duck under the rope etc.
    • Swimmers set off in 10-15sec intervals with 3sec countdown from shallow end
    • Start in the water, no diving
    • Overtaking allowed at any time
    • 8y (50m, 2 lanes) start in lane 3, 9-10y (100m, 4 lanes) start in lane 1. Everyone finishes at same spot in lane 4.

     Group II: 11-12y, 13-14y

    • Follow same snaking system as laid out before but swim up and down same lane, then duck under lane rope etc.
    • Swimmers set off in 15sec intervals with 3sec countdown from shallow end
    • To overtake, tap feet of person in front. Pass at end of lane or when space permits
    • 11-12y (150m, 6 lanes) start in lane 2, 13-14y (200m, 8 lanes) start in lane 1. Everyone finishes in lane 4.

    Group III: 15-16y

    • 400m swim (16 lanes) - Marshals count laps.
    • Lane counters provided with pack containing clip board, pen and float
    • 2 swimmers share a double lane, staying on their side of the lane at all time
    • Note down race number of swimmer at start (written on their hand)
    • Tick box every 50m (every time swimmer reaches you), see lap counting sheet below
    • Place float in the water after 350m to indicated 2 laps to go

  • SM1

    • Location: Google Pin | shoe drop zone, rear exit, pool
      Mount Kelly Swim Centre, Parkwood Rd, Tavistock PL19 0HZ
    • Please ensure athletes drop their kit (if any) next to their transition zone number and wait there for their swim.
    • At the start of each wave (age group), please ask athletes to enter the pool hall in race number order (written on their left hand).
    • Once the swim has started, monitor the flow of athletes out of the pool rear exit and ensure the no running rule pooliside is obeyed

    SM2

    • Location: Google Pin | pool hall
      Mount Kelly Swim Centre, Parkwood Rd, Tavistock PL19 0HZ
    • Call athletes forward to join the queue poolside for their swim start.
    • Ensure athletes stay in race number order (written on their left hand) when queuing and support swim start timer.
    • Oversee swim, ensure overtaking happens at end of lane or when safe to do so. Stop slower participants at end of lane if needed.
    • Enforce no running rule poolside

  • MARSHAL ROLES

    SM1

    • Location: Google Pin | rear exit, pool
      Wadebridge Leisure Centre, Bodieve Rd, PL27 6BU
    • Athletes stay in the spectator zone (socially distanced) on the sports field to wait for their swim start
    • Step 1: Swim start. Pick up first 15 athletes on the start list (supplied) from the spectator zone and guide them through the rear entry of the sports hall to the pool area, following the one-way system shown on map above. Ensure athletes remain in number order and take a seat poolside (socially distanced) until called forward by the swim start timer.
    • Step 2: Follow the one-way system outside and monitor the flow of athletes out of the pool rear exit. As soon as 5 athletes have finished their swim, alert and pick up the next 10 athletes on the start list from the spectator zone and guide them to the pool area as in step 1
    • The idea is to have a small number of athletes seated poolside at all times to avoid overcrowding in the pool area and guarantee a steady flow of athletes for the swim start timer.
    • Note: Once all athletes of an age group have been taken poolside, pause for 5min, then pick up the first 15 athletes of the next age group and advise swim start timer to await the go-ahead from the event director before starting the swim

    SM2

    • Call athletes forward to correct lane (see swim procedure above) as a swim slot becomes available and support swim start timer
    • Oversee swim, ensure overtaking happens at end of lane or when safe to do so. Stop slower participants at end of lane if needed
    • Enforce no running rule poolside
    • For 15/16y age group only, SM2 takes on role of lap counter (see swim procedure above)

  • 400m LAP COUNTING SHEET

    25m Pool :16 Lanes

  • Image-190

  •  

     MICRO SQUIRREL

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • COURSE MAPS (interactive)

    Press play button to start and display marshal posts

  • OVERVIEW

    The Micro Squirrel is a fun, non-timed event for 5-8y olds. We are using a rolling start to limit the number of children on the course to max 15. Parents support their children in a transition area to change from run to bike and bike to run. Marshals have no direct contact with the children and can maintain their distance.

  • MC1

    • Location: Google Pin
    • Ensure participants are wearing helmets and helmet straps are fastened
    • Send participants off at start line in 5-10sec intervals with max 15 out on course at any given time. 
    • Manage flow of athletes into and out of Micro Squirrel transition zone (one-way system in place) and onto Run 2 course

    MC2

    • Location: Google Pin
    • Direct participants around run1 and bike course
    • Participants complete 1x lap of each

    MC3

    • Location: Google Pin
    • Direct participants around run2 course
    • Participants complete 1x lap to the finish

    MC4

    • Location: Google Pin
    • Direct participants around run2 course
    • Participants complete 1x lap to the finish

    MC5

    • Location: Google Pin
    • Direct participants to the finish

    MC6-7

    • Location: Google Pin
    • Direct participants to self-serve medal table and drink station

  •  

     BIKE (JUNIOR)

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • COURSE MAPS (interactive)

    Press play button to start and display marshal posts

  • BM1

    • Location: Google Pin
    • Course narrows, bump over footpath, 2-way flow of athletes
    • Ensure cyclists slow down before bump

    BM2

    • Location: Google Pin
    • Direct cyclists around course
    • Provide encouragement and help with minor mechnical issues if possible

    BM3

    • Location: Google Pin
    • Split point: Bike in/next loop
    • Coordinate flow of athletes, avoid collisions
    • Ensure athletes slow down into turn for next loop

  •  

     RUN (JUNIOR)

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • COURSE MAPS (interactive)

    Press play button to start and display marshal posts

  • RM1

    • Location: Google Pin
    • Merge Point: Run out/subsequent loops
    • Ensure runners follow the route. White flags on the right, orange flags on the left

    RM2

    • Location: Google Pin
    • Direct runners around course. White flags on the right, orange flags on the left

    RM3

    • Location: Google Pin
    • Split Point: Direct runners onto subsequent loops or towards Finish Line

  •  

     TRANSITION (ADULTS)

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • TRANSITION LAYOUT

  • Image-219

  • PRE EVENT (BIKE RACKING)

    TR1-4

    • Location: Google Pin
    • Check handle bars have end plugs
    • Check participants have helmet, working helmet straps
    • Direct participants to correct racking area:
      • Each bike rack has a number 
      • 5 bikes per rack, racked by the saddle, alternating from both sides, i.e 1st bike faces left, 2nd right and so on

  • DURING EVENT

    TR1-2

    • Location: Google Pin
    • Enforce no cycling rule into or in transition
    • Participants need to put on helmet before moving their bikes
    • Direct participants to swim/bike in, bike/run out through one way system

    TR3

    • Location: Google Pin
    • Ensure participants dismount before narrow exit gate from cricket field onto Parkwood Rd and wheel their bikes to designated mount line on sidewalk
    • Remind athletes to check traffic before mounting on line and entering Parkwood Rd north-eastbound towards Mary Tavy.

    TR4

    • Location: Google Pin
    • Ensure participants dismount on designated line and direct them to correct funnel into transition (bike in)

  •  

     TRANSITION (JUNIOR)

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • TRANSITION LAYOUT

  • Image-225

  • PRE EVENT (BIKE RACKING)

    TR1-5

    • Location: Google Pin
    • Check handle bars have end plugs
    • Check participants have helmet, working helmet straps
    • Direct participants to correct racking area:
      • Each bike rack has a number 
      • 5 bikes per rack, racked by the saddle, alternating from both sides, i.e 1st bike faces left, 2nd right and so on

  • DURING EVENT

    TR1

    • Location: Google Pin
    • Ensure participants mount on designated line and direct them to correct funnel out of transition (bike out / run out)

    TR2

    • Location: Google Pin
    • Direct participants to swim/bike in
    • Enforce no cycling rule into or in transition

    TR3

    • Location: Google Pin
    • Ensure participants dismount on designated line and direct them to correct funnel into transition (bike in)

    TR4-5

    • Location: Google Pin
    • Enforce no cycling rule into or in transition
    • Participants need to put on helmet before moving their bikes
    • Direct participants to swim/bike in, bike/run out through one way system
    • Help youngest participants rack and unrack their bikes if absolutely needed (gloves provided, maintain your distance)

  •  

     FINISH

  • BEFORE YOU START

    • Know your briefing time - see MY ROLE(S) section above
    • See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
    • Add yourself to the Volunteer WhatsApp group via this LINK (open on mobile) for smooth communication on event day (deleted post event)

  • VENUE MAP

    One-way system in operation. Please ensure athletes follow yellow arrows from finish to spectator zone or to pick up their bike in transition on way to car park.

  • Image-234

  • COVID-19 PRECAUTIONS

    • Finish marshals will not have any direct contact with athletes and can maintain a safe distance at all times. Disposable gloves and disinfectant provided.
    • One-way system in place to enter/exit finish area
    • Medals individually wrapped and laid out on table
    • Self-serve drink station. Athletes can refill their own water bottles or use disposable (100% recycable) cups provided
    • Atletes take off timing chips themselves and place them in bucket with disinfectant solution 
    • No lap counting bands (junior event)

  • FM1 to FM3: Finish Line Marshal

    • Ensure athletes take off timing chips and velcro straps, placing them in buckets with disinfectant solution provided  
    • Lay out medals on table for athletes to pick up
    • Refill water canisters if needed. Athletes can use canisters to refill their own water bottles or use disposable (100% recycable) cups provided
    • No spectators allowed near finish area. Ensure athletes follow one-way system from finish to spectator zone or transition area

  •  

    TAVISTOCK TRI - THE SQUIRREL

  • REWARDS

  • As volunteer, you are the (smiling:-) face of intoTRI on event day and key to help us run a smooth and enjoyable event. We are very grateful for your contribution to a successful event and offer 3 volunteer incentives outlined below.

    Volunteering is more fun with friends: Sign up another volunteer via this LINK

    50% OFF - Friends/family volunteer at your race

    Everyone bringing a volunteer along for a Cornish Tri & Mini Tri event they participate in will receive a 50% credit on the price paid for a junior entry (junior event volunteers) or senior sprint entry (all senior event volunteers). The credit is added to the wallet in your intoTRI user account 3 days after the event. Wallet funds can be used towards any future event entries or merchandise on intotri.com.

    100% CREDIT - Volunteer yourself

    Everyone volunteering at a junior or senior event will receive a 100% credit on the entry fee for the type of race they volunteered at (all senior event volunteering credits based on sprint event entry). The credit is added to the wallet in your intoTRI user account 3 days after the event. Wallet funds can be used towards any future event entries or merchandise on intotri.com.

    ££ Donation - Volunteer for a club or school

    If you are part of a club/school or community group supplying multiple volunteers for an event, you can use your volunteering activity to raise funds for your group. intoTRI makes a ££ donation to the group for each volunteer who does not wish to receive a credit for future events. Donations are processed via bank transfer 3 days after the event.

  • Should be Empty: