OVYM 2023 Annual Summer Sessions Registration

  • Finding Our Way - Your Gifts Are Needed!

     June 14 – 18, 2023

    Mount St Joseph University, Cincinnati, OH

    Registration Section 1 of 5

  • 203rd Annual Summer Sessions Registration

    Please register for summer sessions by filling in this form for yourself and all persons in your household.

  • Starts: Wednesday afternoon June 14th

    Registration opens at 1 pm. No lunch served on 14th

    Ends: Sunday Lunch June 18th

     

    2023 Sessions Web Page URL

  • ***  Registration starts May 1st  ***

    Please Register before May 25th attending in person

     Zoom registration by June 10th

     

    Please try to register by the deadline. The food service at MSJU needs firm numbers for purchasing food for our sessions but does have some flexibility with adding late registrants. After May 25th, please contact the registrar for in-person registration.

     

    Thank you, Eric (Registrar)

     

    You may call Registrar Eric Wolff at (513) 378-8730 and leave a message.
    Or email registrar@ovym.org and put “OVYM” in subject line.

     

  • Tips:

    • Hover over any input field and there may be additional helpful information about that field.

    • Section 1: Basic Info about you 
    • Section 2: Household information for me
    • Section 3: Person 1-9 Personal Information
    • Section 4: Payment Info, Comments and Concerns
    • Section 5: Submit and Register

     

    • You can move forward and backward in any section as you fill out fields
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    • You have to complete all the required fields in a section before you can move on to the next section.


    • A little red star * to the right of a field description means that it is required. If  you  try to move on to a new section you will be stopped until you fill out the required info. 

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    Zoom Registration Information

     

    If you are attending by Zoom and not in person, you need to fill out the information in Section 2 thru Section 5. 

     

    The email address you enter into Section 2 will put you on the list to receive updated Zoom Schedule Information and links.  The final zoom schedule and zoom link(s) will be emailed to all zoom participants on June 12th.   Daily schedules/links will be emailed to you each day of the sessions.  Here is an initial look at our Zoom Schedule:  2023 OVYM Zoom Schedule

     

     

    After completing Section 2, proceed to fill out the information in Section 3 for EACH person you are registering for Zoom attendance by entering the amount of “pay-as-you-are-led” registration fee each person wants to pay, enter a “0” in the “Room Cost ” (required field) and “0” in the “Meal Cost ” (required field).  In Section 4, you enter “0” for linens and contribute what you (and household) might to want to give as a contribution to the Yearly Meeting.   You will then choose your option of how to pay.  Follow the instructions to submit your registration. 

  • IF everything goes well you will receive a "Thank You" page with a big green check mark when you are done!

    If you don't get this "Thank You" page, you probably have not been registered! Feel free to contact me.

     If you have registration problems,

    Please contact Registrar, Eric Wolff at (513) 378-8730
    Leave a msg. I won't answer unknown #'s
    or Registrar@OVYM.org
     Put the word OVYM in the subject

     

     

    Click on the box below for more general information about our sessions this year:

    • Discussion on Form, Covid, Contacts, Room and Board 

    • Registration

      • Registration table opens at 1 pm on Wednesday June 14 and will be available at scheduled times every day. 

      • You will need to pick up ID badge and room assignments from Registrar. 

      • The University will require you to sign an acknowledgement of responsibility ($75) for lost keys when you pick up your room key.

       

       

    • Covid Safety Policy

      • This year we once again have a COVID safety policy approved by the Executive Committee.  We anchor our policy to our host institution’s policy.  Short version- we will respect each other, Planning will work with individuals as much as possible on individual preferences, masks are welcome but optional at this time, vaccinations are strongly encouraged, and if you are sick, stay away.  

         

        Click on this link to see the policy: 2023 OVYM Covid Safety Policy 

         

        We ask you to bring a good quality mask (we recommend N-95 or KN-95 masks).  Also, bring rapid test kits for your group.  We will have a limited number of these items available at our registrar’s table.   

       

       

    • Working with Children and Youth - Information for Adults

       •   All adults working with children will need an up-to-date background check and are required to complete a short training.

      •   OVYM will submit and pay for all background checks.  This needs to be done soon.  Please contact Susan Lee Barton at admin@ovym.org to get your background check. If you have a current background check, you may submit it to Susan Lee. 

      •   Child Abuse Prevention Training will be available on Wednesday at 1:30 at a room near the registration table. 

       

       
    • Costs this year

       

       

      This year we are experimenting with “pay as you are led” option for the registration fee this year.  Registration fees help cover the costs for Annual Sessions programs (beyond the amount we pay to our host institution for food and lodging).  You will read more about this later.  In the past, we have asked adults to each pay $30 to cover programming, Young Adults and First-Time Attenders to pay $15, and children (18 and under) are always free.

       

      Food Costs Continue to Rise.  Inflationary pressures on the cost of food averaged over 10% this past year.  The food service company has raised prices from last year.  If you opt to eat all the meals from Wednesday dinner through Sunday lunch, you will pay $210 this year.   Individual meal prices are available are also available as you register.   See “Meals” section for more information.

       

      Lodging Costs remain the same.  If you share a dorm suite room, you will pay $25 per night.  If you are single and do not want to share a suite, you will pay $50 per night.  Linen package prices have risen from $17 last year to $25 this year.  See “Seton Center Dorm Suites” for more information. 

       

      Remember that children 18 and under enrolled in Children and Youth programs are FREE.  Costs are covered by the Yearly Meeting.  

       

      Young Adults (18-35 Yrs old) and First-time attenders to OVYM receive a 50% discount.   Yearly Meeting subsidizes the other half. 

       

      If you need additional financial assistance, please talk to your monthly meeting or quarterly meeting.  OVYM does not have a scholarship fund at this time

       
    • Seton Center Dorm Suites

      All the dorm rooms are in the Seton Center and are serviced by two elevators or stairs. The Seton Center will be the location of much of Yearly Meeting activities.  We will have dorm rooms on the 2nd, 3rd, 4th and 5th floors.  

       

      Most all of the rooms are semi-private dorm suites.  A suite consists of a locking door from the hallway into the suite, a common sitting area, vanity sink area, two bedrooms with doors for privacy, and a toilet/shower that also has a door for privacy.   Here is a link to a layout of a suite:  DORM Room Suite layout

      Linens will be available for $25/set per person.  The set includes pillow, pillowcase, sheets, wash cloth, towel and a light blanket.  You must sign up for linen service in our registration form.  You can also bring your own linen and not pay the linen fee. 

      If you are single, you will share a suite with another person for $25 per night.  (If you need a fully private room, it is $50 per night.)   We encourage you to find your own roommate and then let us know in the “personal information” section 3 about your roommate choice. (Each person will indicate roommate info in this section.)

      If you are single and want to share a suite to receive the $25 rate but need the Registrar to assign you this roommate (same gender), we ask that you identify whether you want your roommate to fully vaccinated for COVID and affirm that you are up-to-date on vaccinations as well.  We encourage roommates to set their own policies concerning masks and other issues as roommates.   If you do not have any preference whether your assigned roommate is vaccinated or not, just mark this in the response section. 

       Families with young children can bring pads for the floor so everyone is together.  MSJ wants to limit room occupancy to 4 people in a family but will accommodate an additional child (if children are small). 

      If you want a roommate who masks then you will have to find one on your own and tell us about them in this registation. Your other option is to request a single which, unfortunately, will cost double. 

       

      Here are the Room Options:

      Shared Double (Semi-Private ) This is 2 semi-private singles in a shared suite. In the personal section, you can ask for a specific person to share the suite with you or take a random person. Random suite mates will be same gender. Make sure a person agrees before you ask for sharing. 
      $25/person/day    

      Single Private Double A suite for 2 with one user paying for both rooms, one empty.  This is what we have most of and will be our standard for a single. 
      $50/person/day     
      Single Private Room There are very few (3) actual singles. Contact me if this is important. First served. 
      $42/person/day     
      Triple (Shared) There are very few (4) triples. Contact me if this is important. 2 beds in a larger room and a single in a smaller room in a shared suite. I expect these may be best for families with 2 partners (2 private beds) to share one semi-private room and up to 3 children (1 semi-private bed, 2 on the floor). First served.
      $50/persons/day       

       

      There are no double or queen beds in any configuration. 

       
    •  Meals

      Below you will find a chart for the cost of each individual meal offered by Mount St. Joseph Food Service.  The cost of one person purchasing a full meal plan is $210 (a slight $10 discount).   As you enter your meal choices in Section 3, you can choose an ala carte meal plan by choosing which individual meals you will be buying from cafeteria.   As you fill out the choices on the registration form in section 3, you will manually add up the cost of all the boxes you check and enter into the REQUIRED Field “Meal Cost” for each person. 

       

      Do you have special needs for meals?  The kitchen really prides itself on working with individuals.   In Section 3, there is a dialogue box where you can enter any special information about your food requirements for each person on your registration form.  Vegan, vegetarian, gluten free, etc.  If you are medically intolerant to gluten, the kitchen can purchase packaged Gluten Free.  If you have nut (or other food) allergy, note this here.  The kitchen will work with everyone on an individual basis.  We ask you clearly communicate your needs to us on the registration form so that the kitchen can start planning for your visit!  

       

      Chart of Meal Prices-

      2023  B +  L +  D  =  Tot
      We   n/a  n/a  $22 =  $22
      Th   $13  $19  $22 =  $54
      Fr   $13  $19  $22 =  $54
      Sa   $15  $15  $22 =  $52 (lunch is Simple Meal)
      Su   $19  $19  n/a =  $38
       

       

  • Household Information

    Family information

  • Finding Our Way - Your Gifts Are Needed!

     

    Registration Section 2 of 5

  • Primary Person 1 below (required) is the person in a household who is responsible for this registration. More information will be asked about this Person 1 in Section 2. Up to 8 additional people (Persons 2-9) can additionally be registered in Section 2.

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  • Do you need a printed Reports in Advance Sent to the Household Address above? Reports in Advance will be available on campus at annual sessions.  Those joining remotely may want a copy mailed.

  • Do you want a printed version of Reports in Advance?  

     

    IF the answer is yes, you MUST let our administrative assistant, Susan Lee Barton, admin@ovym.org, know this by MAY 15th. (See link below)

     

    Do you want an updated OVYM Directory or copies of the final minutes of the 2023 Annual Sessions?  This is also available at the following link: 

     

    OVYM Publications request at this link:  Click here to Request Form

     

     

  • A pdf is also available on the Sessions web page which wastes fewer resources.

    Link to the Reports in Advance will be available soon.

     

    If you need a printed copy (or copies) mailed to you, you must request this by May 15th.   Please email your request to Susan Lee Barton, OVYM Administrative Assistant at admin@ovym.org 

    or Click here to Request Form

     

     

  • If you have more info that would help us organize and help your situation, please use the Comment Box at the end of this form.

  • Finding Our Way - Your Gifts Are Needed!

     

    Registration Section 3 of 5

  • Date of Birth.  DOB is requested as Emergency personnel have asked for it.  This is not required information so you may enter only your birth year if you want your DOB to remain private. To do that put in Month=1 and Day=1. I will see that as no month or day. If that is your actual birth mm/dd, please let me know.

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    • Primary Contact Registrant Personal Information. Person 1 

    • Enter a Registration Fee $0-$30 for each person (1-9) that you enter

                         $30 (100%)       StandardRegistration fee.       
            $15 (50%)         YAFs, 1st Timers.      
               $0                    Children up to 18.      
       
      Registration is a Pay As Led cost. Please alter your payment to meet your condition(s). $0 is fine if you'd rather not pay. You can also pay more with a charitable contribution later if you want to help out OVYM.

      Note: Person 1 will start with $30 and Persons 2-9 will start with $0.

    • "Pay As You Are Led” Registration Fee

      We are experimenting with “pay as you are led” option for the registration fee this year.
      Registration fees help cover the costs for Annual Sessions programs (beyond the amount we pay to our host institution for food and lodging).

      In the recent past, children ages 0-18 participating in the children's and youth programs paid nothing (Children are always free!),
      Adults attending annual sessions for the first time and young adults (age 18 to 35) paid a $15 registration fee.
      All other adults paid a $30 fee.

      This year, we are asking Friends to “Pay As You Are Led” Registration Fee. Calculate the amount you are led to pay, up to $30 per person.

    • Age Group 1
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    • Date of Birth 1
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    • If you are sharing and are eligible for the Registrar to room you with people who require a vax'd roommate, you may reply Yes here to signify you are eligible. You can enter No for Not Applicable or anything else. *
    • Volunteer Opportunities 1

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    • Register Another - Person 2 
    • Age Group 2
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    • Date of Birth 2
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    • Volunteer Opportunities 2

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    • Register Another - Person 3 
    • Age Group 3
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    • Date of Birth 3
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    • Volunteer Opportunities 3

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    • Register Another - Person 4 
    • Age Group 4
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    • Date of Birth 4
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    • Volunteer Opportunities 4

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    • Register Another - Person 5 
    • Age Group 5
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    • Date of Birth 5
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    • Volunteer Opportunities 5

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    • Register Another - Person 6 
    • Age Group 6
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    • Date of Birth 6
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    • Volunteer Opportunities 6

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    • Register Another - Person 7 
    • Age Group 7
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    • Date of Birth 7
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    • Volunteer Opportunities 7

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    • Register Another - Person 8 
    • Age Group 8
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    • Date of Birth 8
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    • Volunteer Opportunities 8

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    • Register Another - Person 9 
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    • Age Group 9
    • Date of Birth 9
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    • Volunteer Opportunities 9

    • Finding Our Way - Your Gifts Are Needed!

       

      Registration Section 4 of 5

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  • Let's Finish Up

  • Any donation below supports the year-round work of Ohio Valley Yearly Meeting and can be considered a charitable donation for tax purposes. It will help with the many reductions in cost that we provide others. 

  • The following Final Amount field should automatically sum all the fields you have previusly entered. Person 1-9 and Charitable contribution. It is read only. You can't enter data here. But, Be sure to enter it into your Credit Card Info amount below.  I am unable to do it for you yet. 

  • Please let us know if you have concerns or anticipated needs that you would like us to address ahead of time or during the sessions

  • If you aren't paying through a credit card on this form, you can pay any way you want. If you choose another option, click on one of the alternate options below to let us know.

  • How will you pay?

  • Please be careful to enter your credit card info exactly as on your card, otherwise you will get an error.

    Credit Card info below will not show unless you choose "Pay using credit card" above

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  • Use the Comments or Concerns boxes below to communicate any additional concerns for the Registrar, Planning Committee or Treasurer.  (Please specify). 

     

  • Finding Our Way - Your Gifts Are Needed!
     

     

    Registration Section 5 of 5

  •  

     If you have registration problems,

     

    Please contact Registrar, Eric Wolff
    email is best:  Registrar@OVYM.org
    or (513) 378-8730
    and Leave a msg!
    I may not answer unknown #'s

     

    Mail payment check to OVYM Treasurer:

    Wilson Palmer, Treasurer

    821 Dunore Rd

    Cincinnati, OH 45220

    Other questions about payment - email Wilson at wilson3cp@gmail.com

     

     (Send us a picture or write down messages as best you can.)

    Put the word "OVYM" into the subject of emails

  • Think about the following when you come to Summer Sessions: 

    • Bringing a smartphone or laptop. There may be individuals who are doing a Zoom session on their own. 

    • Monitor your health and the health of children in your care. We recommend bringing rapid tests in case of COVID exposure or onset of symptoms. We will have a limited suppy of N95 masks and a few Covid rapid tests at the Registrar's desk. 

     

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