Thank you for your interest in the Great Lakes Bay Pride Festival! Each year, the Great Lakes Bay Pride Festival welcomes 60+ vendors to our regional celebration in downtown Bay City. Use the form below to register for a vendor space (retail/nonprofit).

Great Lakes Bay Pride Festival - Bay City

• Saturday, June 24, 2023
• Wenonah Park, 801 N Water St, Bay City, MI 48708
• Vendors can opt to bring their own table, chairs, and pop-up canopy (weighted, no stakes in the ground) this year.
• A limited number of tables will be offered under the pavilion. See below for more details.

Nonprofit Vendor Space: $75

Commercial Vendor Space: $100

Payment due on submission (last page). See terms and conditions for more details.

Waiver of Liability

My business/organization hereby promises to appear, defend and hold Great Lakes Bay Pride, their committee members, The State Theatre, The City of Bay City, their officials, employees, and agents harmless against any and all claims for personal injury, bodily injury, including death or property damage which may arise directly or indirectly from their participation in the event, including any and all costs for personal injury, bodily injury, or property damage for which a claim or demand is asserted, whether such claim is frivolous or made in good faith. Such indemnification shall include any and all costs and expenses including but not limited to court costs and fees, attorney fees, witness fees, expert fees, damages, and interest which may be incurred by or assessed against Great Lakes Bay Pride, their committee members, and affiliates.

Vendor Terms & Conditions

1. Vendor spaces will be confirmed when the application and full payment is received and processed.
2. Vendor space location will not be assigned until 1 week prior to the event(s) and special requests cannot be guaranteed. 
3. Great Lakes Bay Pride Festival will offer a limited number of vendor spaces.
4. Spaces are granted as determined by Great Lakes Bay Pride and/or order of application receipt. If a duplicated vendor product application is received the latter application and payment will be returned.
5. Official exhibit hours for the Great Lakes Bay Pride Festival (Bay City) are Saturday, June 24, 2023, 11:00 a.m. - 6:00 p.m. Exhibitors may begin setting up at 9 a.m., the festival opens to the public at 11:00 a.m.
6. Application and payment must be received before May 31, 2023. New applications cannot be guaranteed after that date.
7. The Great Lakes Bay Pride Festival Committee reserves the right to refuse vendor/exhibitor space at its own discretion.
8. All business or other activities must be conducted in designated areas. No distribution or solicitation of any kind may be done by strolling through the events without written agreement from Great Lakes Bay Pride.
9. Each vendor is allowed a space of approximately 10 feet x 10 feet.
10. Vendors selecting the option to bring their own canopy tent, table, and chairs will abide by all rules set forth by Great Lakes Bay Pride. Canopy tents must be weighed to ensure proper stability against the wind in the parks. Absolutely no tent stakes are permitted in the ground.
11. Great Lakes Bay Pride and its affiliates are not responsible for any lost or stolen items or for any equipment owned, rented, or otherwise possessed by vendors.
12. Vendors requesting a table under the pavilion will be provided with one (1) 8ft. banquet table plus two (2) folding chairs at no additional charge. Additional tables and chairs are available by request for a nominal fee.
13. Vendors are responsible for the safety and security of their designated vendor spaces, event security will be on-site to maintain the general event grounds.
14. All supplies for your booth must fit within the space that has been reserved and assigned.
15. The vendor area does not guarantee an electrical hook-up. Please alert us if electricity is needed for your space.
16. If you are selling goods, all prices must be visible and legible to event attendees.
17. All vendors must dispose of trash in approved containers. More information will be provided at the event.
18. Great Lakes Bay Pride reserves the right to prohibit the sale or display of any item(s) that may be illegal, obscene, or pornographic as deemed by local, state, and federal laws.
19. Music in the vendor area must not interfere with event activities and entertainment.
20. Vendors are responsible for any damages caused by themselves and/or employees/volunteers to other vendors and/or to the event and grounds.
21. The Great Lakes Bay Pride Festival cannot guarantee vendor sales or profits.
22. No individual profit-gaining raffles or donations are allowed at vendor/exhibitor spaces.
23. It is the responsibility of all vendors to pay the appropriate fees and taxes to the applicable government entity. If a vendor is forced to close because of a lack of necessary permits and/or licenses, the Great Lakes Bay Pride Festival will not be held liable and will not refund fees or deposits.
24. The applicant acknowledges that should the location change for the event, all rules and fees remain in effect at the new location.
25. No refunds. No exceptions. Fees may be applied to a future event only if Great Lakes Bay Pride is forced to cancel the event due to unforeseen circumstances.
26. All vendors must comply with copyright laws and licensing regulations.
27. Fire & Safety Inspection: The City of Bay City fire marshal may be on-site performing inspections. Any vendor/exhibitor who does not comply with the fire code adopted by the City of Bay City will receive a citation and can immediately be shut down and removed from the event unless the citation is remedied and approved by the City of Bay City, fire marshal and/or their designee. In addition, the vendor is held responsible for financial remuneration of citation fines and projected loss of sales to the event. Please contact the City of Bay City Fire Department pertaining to fire code safety rules.
28. Food vendors must comply with all requirements set forth by the Bay County Health Department and are subject to inspection by Health Department officials prior to operating at the Great Lakes Bay Pride. Vendors are responsible for all communications and licensing pertaining to their operation at this event, including but not limited to the City of Bay City food truck licensing requirement.
29. This agreement is the final writing and supersedes any prior negotiations.