Employment Application Form

  • Administrative Assistant Application

    Fill the form below accurately indicating your potentials and suitability to job applying for.

  • Job brief
    We are looking for a responsible and reliable Administrative Assistant to perform a variety of administrative, clerical and schoolwide tasks. Duties of the Administrative Assistant include providing support to our directors, students and their families, assisting in daily school needs and managing our school’s general administrative activities.

    Responsibilities
    The administrative assistant at Arise Christian Academy school plays a pivotal role in supporting the school's daily operations and upholding its mission and values within an educational and faith-based context. 


    1. Office Management:

    Serve as the primary point of contact for the school, handling incoming calls, emails, and inquiries.
    Manage the school's front desk, greeting visitors, parents, students, and staff with warmth and professionalism.
    Maintain organized filing systems for student records, administrative documents, and correspondence.
    Coordinate scheduling for meetings, appointments, and events, ensuring efficient use of time and resources.

     

    2. Communications:

    Draft and distribute internal communications, including memos, newsletters, and announcements, to keep staff, parents, and students informed about school activities and updates.
    Assist in the creation and dissemination of promotional materials, such as brochures, flyers, and social media posts, to market the school to prospective families and the community.
    Support the school's public relations efforts by liaising with local media outlets, drafting press releases, and managing social media accounts.

     

    3.  Student Support:

    Assist with student enrollment processes, including application review, registration, and enrollment paperwork.
    Maintain accurate student records, including attendance, grades, and health information, in compliance with privacy regulations.
    Creating and managing quarterly tuition invoices 
    Becoming familiar with student tuition support from ESA and STO’s and helping families navigate these options.
    Coordinate student transportation services, to ensure the safe and timely arrival of students. 

     


    4. Administrative Support:

    Provide administrative support to school leadership, including the headmaster/principal, assistant principals, and department heads, by scheduling meetings, preparing agendas, and taking minutes.
    Assist in the preparation and distribution of school reports, such as academic progress reports, financial statements, and accreditation documents.
    Manage inventory and supplies for the school office, ordering supplies as needed and maintaining budgetary records.
    Attend weekly or monthly planning meetings with the admin, after school hours. 

     

    5. Event Planning and Coordination:

    Assist in the planning and execution of school events, such as open houses, parent-teacher conferences, fundraisers, and graduation ceremonies.
    Coordinate logistical details for events, including venue booking, catering, equipment rentals, and guest invitations.
    Provide on-site support during events, ensuring that all aspects run smoothly and attendees feel welcomed and accommodated.
    The ability to work with local churches and organizations 
    Coordinating with Arise Parent Coordinator and Classroom Parents with events 

     

    6. Clerical Duties:

    Perform general clerical tasks, such as photocopying, faxing, scanning, and filing documents.
    Manage incoming and outgoing mail, packages, and deliveries.
    Maintain office equipment, troubleshooting issues and coordinating repairs as necessary.

     

    7. Schoolwide Duties 

    Aiding teachers in the classroom when additional support is needed (Ex. Support during center time,  stepping in during a teacher emergency, etc.) 
    Aiding with students who may need support outside the classroom due to behavior, emergency assistance etc. 
    Maintaining and monitoring students when walking around the building, going to the bathroom, during lunch, recess time, morning drop off, and afternoon pickup. 
    Comfortable with stepping into a classroom to aid in unforeseen teacher absences or emergencies. 

     

    8. Supporting the School's Christian Mission:

    Integrate Christian values and principles into daily interactions with students, parents, and staff, fostering a supportive and nurturing environment grounded in faith.
    Participate in school-wide initiatives, such as chapel services, prayer groups, and community service projects, to promote spiritual growth and character development among students.

     

    9: Hours and Commitment  

    In-person position, with on campus presence during the full-time students are in the building.  
    On campus 15 minutes prior to pick up and 15 minutes after pickup.  
    May need to attend special events outside contract hours (ex. Fiesta Sahuarita, donor dinners, canvassing etc) 

     

    The administrative assistant of a Christian private school is an extension of the administration and serves as the backbone of the school's administrative operations, embodying professionalism, efficiency, and a commitment to fostering a supportive and faith-centered educational environment. 

     

    Requirements and skills

    • Proven experience as an Administrative Assistant, Virtual Assistant, Office Administrator, or Secretary
    • Knowledge of office management systems and procedures
    • Working knowledge of office equipment, such as printers and fax machines
    • Proficiency in Microsoft Office (especially Excel), Google Drive, and Canva
    • Excellent time management skills with the ability to prioritize tasks effectively
    • Strong attention to detail and problem-solving skills
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multitask
    • Background check and fingerprint clearance card required
    • High school diploma required; additional qualifications as an Administrative Assistant or Secretary are a plus
    • Ability to communicate effectively and respectfully with colleagues, parents, and students
    • Experience working with children in a teaching, supportive, or mentoring role
    • Ability to work with and support students in grades K–8
    • Friendly, welcoming, and outgoing personality
    • Active in a local church, demonstrating strong Christian character both in and out of the workplace
    • Bilingual (English/Spanish) preferred, but not required

     

  • Format: (000) 000-0000.
  • Graduated
  • Graduated
  • Upload a File
    Drag and drop files here
    Choose a file
    Cancelof

  • In the field below, please respond to each of the following questions: 

    1. Why do you want to be part of the family at Arise Christian academy?

    2. What experience do you have specific to the position you are appying for and how would you use that experience to help Arise Christian Academy be a success? 

    3. Include any other important information you believe is pertienent to this position. 

  • References

     Please list three (3) references; two of which that are familiar with your work life and your pastoral reference. 

  • Background Information

    Please complete all fields.
  • Are you, or have you ever been, listed on a sex offender registry?*
  • Are you, or have you ever been, listed on a child or dependent adult abuse registry?*
  • Have you ever been found guilty or Alford Plea, or entered a plea of no-contest for any criminal charge?*
  • Have you ever received a deferred judgment, or in some other way had a guilty plea or conviction removed from your record?*
  • Have you ever been asked to resign from a position or been given the choice of resigning or being terminated from your position?*
  • Have you ever been subject of an investigation or other formal/informal proceeding that resulted in the termination of your employment or resignation?*
  • Have you ever been the subject of an investigation into wrong doing or other formal/informal proceeding, resulting in disciplinary or criminal action?*

  • Responding "yes" to any of the previous questions is not an automatic bar to employment. The date of the offense and the relationship between the offense or infraction and the position for which you are applying will be considered.

  • Are you legally eligible to work in the United States?*
  • Are you able to perform with or without reasonable accommodation, the essential job functions required of the position?*

  • AGREEMENT (Read carefully before signing or submitting electronically)

    By my signature:

    • I acknowledge that individuals who provide false, inaccurate, or incomplete information in the application form, in an interview, or any other part of the hiring process or who fail to disclose information requested in the application form, in an interview, or any other part of the hiring process will not be eligible for employment, or, if they are hired, they will be subject to termination.

    • I acknowledge that to the fullest extent permitted by state and federal law, the Academy will consider all information concerning an applicant or an employee in making hiring, termination, and other employment-related decisions. The term "all information" includes information of any kind (verbal, written, photographic, videographic, etc.) that is accessible in any medium (print, electronic, etc.) from any source.

    • I acknowledge that the Academy will consider public information and other information to which it has lawful access. This may include information that is contained in social networking sites, blogs, and other electronic sites, such as YouTube. If there is information that pertains to me that I believe requires explanation, interpretation, or clarification when it is considered by the Academy, it is my obligation to communicate this information to the Academy.

    • I authorize the Academy to conduct a complete check regarding my background including, but not limited to, criminal record, child and dependent adult abuse registry screening, and sex offender registry. I agree to prepare and sign any other form necessary to complete a criminal background check. I further authorize all government agencies departments, bureaus, or related entities to release any and all information regarding my criminal history, if any. I agree to immediately notify the Academt if I should be convicted of any crime while my application is pending, or during my period of employment, if hired.

    • I authorize all current and former employers, teachers, and references to release all information regarding my professional competence, performance, character, and background. I waive any right I may have against any person contacted as a reference concerning this application.

    • I acknowledge that information that is relevant to the Academy's decisions will be considered regardless of the date on which the Academy obtains the information and regardless of the date on which the information was first published, created, or made accessible to the Academy.

    • I understand that this application will be considered active for twelve (12) months from the date filed. I further understand that if I am employed by Arise Christian Acadmy, this application and associated documents will become part of my permanent record.

    • I understand that this application is not a contract of employment. In accepting the position, if hired, I understand that employment is at will, unless otherwise specified by the Code of Arizona. I acknowledge that the Academy may discharge an at-will employee at any time for any legal reason or no reason at all.

    By my electronic submission of this form:

    • I attest that all the information contained in this application is accurate, complete, and true.

    • I am bound by all elements of the agreement section of the application.

    • I understand and accept that electronic submission will be considered equivalent to an original hand written signature on a paper copy of the application.

  • 1. All application materials should be returned to:

    Mrs. Beth Garcia, Director

    Arise Christian Academy

    866 W Calle Valenciana

    Sahuarita, AZ 85629

    2. Applicants, and/or their designees, are asked not to contact members of the Board of Directors during this search process.

    3. Screening for this position will continue until the position is filled.

    4. In order to be considered for this position, your application materials must include the following (please do not staple or bind your application materials):

    a. A pastoral reference

    b. Completed application form (including signatures)

    c. Resume

    d. Three letters of recommendation regarding your professional work (credentials will suffice if the information is current)

    e. Fingerprint clearance card

    5. For further information contact:

    Mrs. Allison Estrada

    Phone: 304-412-3892

    Email: allison.estrada@arisechristian.academy

  • Should be Empty: