GILROY RODEO VENDOR BOOTH APPLICATION

2023 COMMERCIAL/MARKETPLACE BOOTH APPLICATION - Welcome

Submitting this application in no way guarantees a vendor permit for our event. You will be contacted once you've been approved.

Policies, Procedures & Requirements

DATE & TIME:

Friday, August 11th - Sunday, August 13th.

APPLICATION DEADLINE:

Applications will not be accepted after 5:00pm PDT, July 1, 2023!

This application should be filled out if you are selling anything that is retail, buy & sell mixture of retail/Arts & Crafts or handcrafted by someone other than person selling the festival. If you are selling prepackaged foods, please fill out the prepackaged vendor application which has different requirements.
If selling merchandise - completed application must include 2 photos of your items for sale and 1 photo of your booth display. Applications without photos will not be considered.
List all items you will be selling or promoting/giveaways. Giveaways must be approved by management. Items and giveaways not included on the application will not be allowed to be sold, shown or given away. Rodeo management has the right to approve or deny any items for sale or promotion.
All applications are date stamped and selected on a first come, first served basis. Each booth must have prominent signage identifying company name! Vendors not accepted will have all materials and fees returned. Cancellations prior July 20th can receive a refund, minus $50, processing fee. NO REFUNDS after August 1st!

SALES PERMIT:

The vendor is responsible for obtaining a current and valid sales permit prior to the event. Only public education institutions are exempt. This is not negotiable. A valid sales permit can be obtained from the California Department of Tax and Fee Administration (CDTFA) office in San Jose at (408)277-1231. Please make sure your permit is valid or your application will not be processed. You can check the status of your resale permit at https://services.cdtfa.ca.gov/webservices/verification.jsp. If exempt, write "exempt" and reason for exemption, on the application.

SELECTION:

Selections are made based on quality, date received, duplication of items, and past participation in our event.
The Committee's decision is based on the needs of the Gilroy Rodeo and is final.
Vendors will be notified of their acceptance in a timely manner. Those accepted will receive space assignment and set-up information the first week of August. All placement decisions are final. NO NEGOTIATIONS!

GENERAL INFORMATION:

Vendor is provided a 10X10 SPACE ONLY. You are required to bring your own display, table, chairs, etc., to fit a 10X10 space. Tables and chairs are not available to borrow or rent from the Rodeo. Please make arrangements to provide your own. You must stay within your assigned area. The Gilroy Rodeo reserves the right to locate vendor booths according to the needs of the rodeo.
No handing out flyers outside your booth. All displays, merchandise and staff must stay within your 10x10 space. Sandwich boards and merchandise outside your booth will NOT be tolerated. Sidewalks must remain open and clear at all times.
Booth sharing is NOT allowed, unless specifically approved by the Gilroy Rodeo.
No sodas, bottled beverages and bottled water are allowed to be sold or handed out in vendor booths.
Electrical service is available for all additional $25.00. Quiet Generators are acceptable with approval.
Overnight security will be provided Friday and Saturday. Each vendor is responsible for securing their own booth. The Rodeo is not responsible for any loss or theft incurred by any vendor.
Access to your space will be available 11am-7pm Thursday, August 10th or on Friday, August 11th from 8am to 1pm. No Exceptions. Area must be clear of all vehicles by 1pm. If you set up in the wrong booth space you will be asked to move. If you are not available to move your booth, Rodeo management has the right to move your booth and is not responsible for any damage.
Vendors are responsible for removing their own trash from their area each evening and may not use Rodeo trash receptacles used by public for its disposal.
The Gilroy Rodeo has the right to prohibit and/or evict (without refund or assumption of liability for lost sales or expenses) any presentation or person who is in any manner deemed offensive or unprofessional or not following these rules.
All vendors agree to participate for the entire event and understand that tear down on Sunday before 6pm is not allowed for any reason.
Gilroy can be windy after 3pm, so please be prepared. The vendor will be held liable in the event that their display causes damage to the display or work of another vendor or event site property or if anyone is injured due to your negligence.

Agreement*

By selecting this box, I have read the Policies, Procedures & Requirements and fully understand and agree to its terms.

COMMERCIAL/MARKETPLACE APPLICATION

Application Deadline - July 1st - 2023

All fees must be submitted with application. Read the terms & conditions carefully and sign the acceptance of waiver, before returning your application. Applications won't be accepted unless all necessary requirements and payment is returned with the completed application.

Name*

First NameLast Name

Vendor Business Name*

Mailing Address*

City*

State*

Zip Code*

Cell Phone*

Email*

example@example.com

Website

(Email address is for Gilroy Rodeo use only)

Resale Permit# (if selling merchandise/items)*

Resale permit must be valid and current. All resale numbers will be submitted to the CDTFA as required by law. If not selling items enter NONE.

BOOTH INFORMATION (If selling retail, include 2 photos of items, 1 photo of booth display). *

Include a list of what you will be selling or promoting in your booth and any giveaways you will be doing:*

Special Requests (not guaranteed)

10 x 10 booth space $300 each*

Please enter number of spaces. If none, enter 0.

Nonprofit 501c3 10 x 10 booth space $200 each*

Please enter number of spaces. If none, enter 0.

Trailers (up to 20 feet including tongue) $500*

Please enter number of trailers. If none, enter 0.

Electrical Service $25 for 3 days *

Please enter how many electrical services. If none, enter 0.

TOTAL

RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY AGREEMENT - READ CAREFULLY BEFORE SIGNING*

I understand that I may be required to attend a one day volunteer training prior to event.&#13;&#10;Volunteers must be 16 years old to volunteer.&#13;&#10;Under 16 years of age, must be accompanied with adult.&#13;&#10;I understand NO consumption of alcohol is permitted during the volunteer shift.&#13;&#10;&#13;&#10;RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY AGREEMENT&#13;&#10;(READ CAREFULLY BEFORE SIGNING)&#13;&#10;IN CONSIDERATION of being permitted to officiate, observe, work for, use the arena, use the grounds, use the facilities, or participate in any way in any Gilroy Rodeo Association (GR) rodeo, events or activities (EVENTS), I, for myself, my personal representatives, heirs and next of kin:&#13;&#10;1. Hereby RELEASE, WAIVE, and DISCHARGE, GR the promoters, participants, sanctioning organizations or any affiliate, subsidiary or subdivision thereof, sponsors, advertisers, owners and lessees of premises used to conduct the EVENTS, premises and event inspectors, surveyors, underwriters, consultants and others who give recommendations, directions, or instructions or engage in risk evaluation or less control activities regarding the premises or EVENTS and for each of them, their directors, officers, agents, members, and employees, all for the purposes herein referred to as&#13;&#10;“RELEASEES,” FROM ALL LIABILITY TO ME, my personal representatives, assigns, heirs, and next of kin FOR ANY AND ALL LOSS OR DAMAGE,&#13;&#10;AND ANY CLAIM OR DEMANDS THEREFORE ON ACCOUNT OF INJURY TO THE PERSON OR PROPERTY OR RESULTING IN THE DEATH OF&#13;&#10;THE UNDERSIGNED ARISING OUT OF OR RELATED TO THE EVENTS, INCLUDING CLAIMS FOR WORKMANS COMPENSATION BENEFITS,&#13;&#10;WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE. In addition, I COVENANT NOT TO SUE any of the&#13;&#10;RELEASEES based upon any claim arising out of any of the EVENTS.&#13;&#10;2. Hereby acknowledge that I am not an employee of GR, nor am I entitled in any way to workman's compensation benefits, and I ASSUME FULL&#13;&#10;RESPONSIBILITY FOR ANY RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE arising out of or related to the EVENTS whether caused&#13;&#10;by the NEGLIGENCE OF RELEASEES or otherwise.&#13;&#10;3. Hereby AGREE TO INDEMNIFY AND SAVE AND HOLD HARMLESS THE RELEASEES and each of them from any loss, liability, damage, or cost they may incur due to claims brought against the RELEASEES arising out of my injury, or death, or damage to my property while I am in the&#13;&#10;RESTRICTED AREAS and/or while competing, practicing, officiating, observing or working for or for any purpose participating in the EVENTS and&#13;&#10;whether caused by the negligence of the RELEASEES or otherwise.&#13;&#10;4. Hereby acknowledge that RODEO EVENTS ARE POTENTIALLY VERY DANGEROUS and involve the risk of serious injury and/or death and/or&#13;&#10;property damage. I also expressly acknowledge that INJURIES MAY BE COMPOUNDED OR INCREASED BY NEGLIGENT RESCUE OPERATIONS OR PROCEDURES OF THE RELEASEES.&#13;&#10;5. Hereby agree that this Release and Waiver of Liability, Assumption of Risk and Indemnity Agreement extends to all acts of negligence by the&#13;&#10;RELEASEES, INCLUDING NEGLIGENT RESCUE OPERATIONS and is intended to be as broad and inclusive as is permitted by the laws of the State&#13;&#10;of California and that if any portion thereof is held invalid, it is agreed that the balance shall, not withstanding, continue in full legal force and effect.&#13;&#10;6. I am aware of the covid-19 pandemic and related governmental orders, directives and guidelines (collectively “directives”), including directives for frequent hand washing, social distancing and use of face masks in public locations. I am aware that these activities are occurring in a public location during the COVID-19 Pandemic, and also potentially involve livestock or other fairgrounds activities, and are therefore hazardous activities. I am aware that I could be infected, seriously injured or even die due to COVID-19 or due to activities on the fairgrounds including but not limited to exhibitor and&#13;&#10;livestock activities. I am voluntarily participating in these activities with knowledge of the danger involved and agree to assume any and all risks of&#13;&#10;bodily injury, death or property damage, whether those risks are known or unknown.&#13;&#10;7. By attending the Event, you understand, agree, and acknowledge that (i) you may be photographed and filmed, and (ii) you hereby provide Management with your absolute, express consent to be photographed and filmed. You further understand and agree that these images and/or recordings can be registered, stored, transmitted, broadcast/streamed, rebroadcast, and sold for archival, promotional, and/or commercial purposes, in any manner, throughout the universe, and in any media, now known or hereafter devised, without any compensation to you.&#13;&#10;I HAVE READ THIS RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND HAVE SIGNED IT FREELY AND VOLUNTARILY&#13;&#10;WITHOUT ANY INDUCEMENT, ASSURANCE, OR GUARANTEE BEING MADE TO ME AND INTEND MY SIGNATURE TO BE A COMPLETE AND&#13;&#10;UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.&#13;&#10;&#13;&#10;MINOR RELEASE&#13;&#10;1. I hereby give my permission and consent for my above-named son / daughter / ward (the Minor) to attend and to participate (including compete) in all&#13;&#10;events or activities conducted, sanctioned and /or administered by Gilroy Rodeo&#13;&#10;2. I hereby, on behalf of myself and my above-named Minor, ASSUME FULL RESPONSIBILITY for any risk of loss sustained by us arising out of / or&#13;&#10;related to the events or activities whether caused by the negligence of the RELEASEES or otherwise.&#13;&#10;

Agreement*

By selecting this box, I have read the release and waiver of liability, assumption of risk and indemnity agreement and fully understand and agree to its terms.

Signature of Vendor*

Clear

Signature of Parent or Guardian if Minor

Clear

Print Name of Parent of Guardian if Minor

First NameLast Name

Phone Number

Please enter a valid phone number.

Questions can be directed to vendors@gilroyrodeo.com.