GTHASO VENDOR APPLICATION-REGISTRATION PACKET/CONTRACT

Vending slots are available on a FIRST COME, FIRST SERVE BASIS. Spaces are also limited and broken down into categories to ensure that we offer a nice variety of vendors and limit too much competition in any one category. Vending fees range in price from $75-$200, depending on the event, space you rent, and value of your products or service. We reserve the right to charge this fee per space based on goods/services price-point(s). We have a set number of spaces, especially multiples together at each event we host. If you are interested, please don't wait to jump on this opportunity.

 

Vending opportunities will be available the following events:

 

Sisters of High Achievement Awards on Saturday, March 9 - GSO, NC: The deadline for vendor registration is February 26, 2024 or while spaces last. Set up is that day from 1:00p.m. to 2:00 p.m. Vending hours are from 2:00 p.m. - 5:45 p.m. Everything must be cleared within one (1) hour or vendor will be fined. (Vendor fee includes table, 2 chairs, and skirt/cloth cover table covering only.)

ENCOUNTER 2024: BATTLE OF THE VOICES VENDOR - GSO, NC: Set up will be Saturday, March 23, 2024 from 2:00 p.m. to 3:00 p.m.  Operation Hours: 3:00 p.m. to 6:00 p.m. The event ends at 6:30 p.m. The space must be cleared by 7:00 p.m.

CONFERENCE RETREAT VENDOR SPACE, OBX NC: Limited spaces are available and can be rented daily or for a four day period. Spaces are unique and customer base is limited to Conference Retreat attendees (estimated 50 women).  There is a salon chair on premises; examples of potential vendors who may be a great fit: massage or health and beauty services, clothing, ice cream, coffee. 

Vendor fees do not include lodging accommodations, should you decide to stay overnight.  Lodging can be provided on the premises at a fee.

Accepted vendors at all events are required to provide an item valued at $25 (or more) to be given as a door prize during the retreat. This cannot be a discount of $25 off of a good/service. 

Food or beverage vendors, if accepted, including food truck vendors, are responsible for having proper licensing.  GIRL TALK: Help A Sister Out! Ministries is not liable or responsible. 

NO ALCOHOL OR DRUG/MARUJUANA/HEMP/ VAPING/FORTUNE TELLING vendors will be accepted at ANY of our events. GTHASO Ministries reserves the right to decline participation &/or return money from vendors &/or their staff that do not align with our event or group ideals. 

Vending hours MAY revolve around the times of our Conference Retreat worship services. Vendors are encouraged and appreciated for coming to worship services, though neither GTHASO nor its agents are liable for any unattended goods/merchandise/ belongings at any time. 

Due to the retreat/"lock-in" nature of this event and the all-female participation, vendors who are female-owned are preferred, though it is acceptable that the vending space be female operated at the event. 

Vendors who bring business cards will be able to use a business card to enter a Vendor drawing for a special vendor's door-prize on Friday after worship service. (Must be present to win.)

This Application/Registration Packet becomes a binding contract upon confirmation of selection and payment of vending fee. Vendor and staff shall abide by all the terms herein.

*If items qualify across multiple categories then the highest fee/range applies. *For categories that have a range, the rate will be determined by goods and services price- points for fairness and with profitability in mind.

Conference Retreat registration fees will be discounted for the first female vendor/staff person ONLY for female vendors of ANY 2024 event who chose to attend our 2024 Conference Retreat as a participant AND vendor. Female Vendors are welcome to participate in sessions/worship during non-vending hours but GTHASO is not liable for unattended goods.

Select ALL categories that apply for the Items that you'd like to vend by LISTING/ DESCRIBING the items you hope to vend in the space provided. You will NOT be allowed to add additional, unapproved items to what has been approved without a written request and approval to do so. A fee may be associated with additions and changes made to approved vending items. We reserve the right to revoke vending privileges without a refund for any vendor who makes misrepresentations when registering or who does not comply with these guidelines.

REMINDER: Fee for products in multiple categories will be determined by the most expensive category of items carried.

*If your business doesn't have a website, or if your website doesn't illustrate your goods or services and price points, please submit photographs and price points of your goods or services with this registration/application packet to illustrate what you hope to vend. Failure to do so or changes made in product/services/inventory offered without notice MAY result in your application being denied or your permission to vend being revoked - even on site, along with being banned from future opportunities to vend at GTHASO events.

 

* Email address to use for all correspondence with us: giritalkhelpasisterout@gmail.com

On A Fun Note: We may have a Flash Fashion Show at the Conference Retreat on Friday evening  to help display fashions or accessories purchased and to help generate sales to clothing vendor(s) on Friday/Saturday.   If so, you will be able to choose customers to be volunteer models for the merchandise they have purchased, or you/an associate of yours will be able to walk the Flash Fashion Show runway yourself! Note: if you choose to walk the runway yourself, GTHASO is not liable for unsecured items/merchandise.

 

Other Vendor Staff/Employee Terms: Space will allow for no more than 2 employees at any given time per vendor, "womaning" the vendor space.

Vendor/Staff is prohibited from using loud sound/music/noise amplification devices unless providing music or sound for conference sessions.

Vendor/Staff will dress and present themselves in a clean, professional and orderly fashion.

Vendor/Staff agree to use due caution and are liable for securing goods/service areas to protect against injury, damage or theft and agree to hold GTHASO and the hotel/resort harmless for any injury, loss, or other claim in connection with Vendor/Staff's presence at the event.

DISCLAIMER: VENDORS MUST SECURE THEIR OWN MERCHANDISE AT ALL TIMES. Neither GIRL TALK: Help a Sister Out! (GTHASO), nor any of its agents or representatives are responsible or liable for any lost, damaged, or stolen merchandise or equipment as a result of this event.

PAYMENT: Upon notification of selection to become a vendor, FULL payment of vending fee will be due within 2 weeks.  For any potential Late Submissions/Approvals, vending fee must still be paid in full PRIOR to event. This money is nonrefundable.

Sign to acknowledge that you have initialed, read, understand, and agree to be bound by and comply with the pages and terms of this application/contract if selected to vend (that is also binding on your staff/agents), including that NO REFUND OF VENDOR FEES WILL BE ISSUED FOR ANY REASON upon payment.

*If items qualify across multiple categories then the highest fee/range applies. *For categories that have a range, the rate will be determined by goods and services price- points for fairness and with profitability in mind.

Conference registration fee is included for the first vendor/staff ONLY for vendors paying $250 or less. Conference registration fee is included for 2 women (vendor/staff women) who pay a vending fee of over $250. If a vendor opts to purchase vending space on multiple days, this rule still applies and different staff women are allowed to work the space. Vendors/Staff are welcome to participate in sessions/worship during non-vending hours but GTHASO is not liable for unattended goods.