Outport Events & Services Estimate Form

  • Estimate Request

    Let's take a few minutes to see what we can provide for you - take your time!

  • To our potential customer,

  • We're so excited to hear from you! Please take a few moments to fill out the form below. This will ensure we have all of the critical information we need to serve you best and provide you with an accurate estimate. If you have any questions, please feel free to contact us anytime at: 1-877-395-8368, and/or outportevents@gmail.com or click the facebook messenger link to chat with one of us about filling out this form!

  • We are so proud to offer eligible clients now the option to pay with flexible instalment plans through Shop Pay! Click below for details, or reach out to us find the best plan for you.

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  • Contact Information

    (Please make sure to double-check these fields. We want to make sure you get your estimate correctly!)

  • Format: (000) 000-0000.

  • *By entering your phone number you agree to receive automatic SMS alerts and marketing texts from our team about future discounts, deals, and much more :) You can end this anytime by simply replying "STOP"

  • Our Exclusive & Professional Services:

  • *Not included in all-inclusive prices (services may be provided separately or sub-contracted), but has a 25% discount on each when an all-inclusive package is chosen.

  • We will provide you with an estimate for each service selected as another line item, and/or a separate estimate request form link for each, depending on the chosen service(s).

  • Estimate Request

  • Date and Location

  •  - -

  • *Please note, for those planning to have your event in scenic Twillingate, Newfoundland, there are no extra mileage or accommodation costs for the Outport Events team. We try to support local businesses and the NL tourism industry as much as we possibly can. If we are required to travel abroad for the event, there will be extra costs for mileage and accommodations if needed. If you are willing to host your event in Twillingate, please type/write "Destination Twillingate" in the location. We will assist you in finding appropriate indoor/outdoor locations from a selection of many beautiful options for your event, no matter how big or small.

  • Estimate Request

  • Rentals/Equipment 

  • **Note: Be sure to check out our decor & rental package deals on the next page! You may be able to get all you're looking for and more for a bulk price, with labor included! **

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  • NOTE: Any extra day(s) needed for tent rentals will be charged and invoiced to customers accordingly (1/3 or 33% the cost of base rental costs per extra night)

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    **Please note our tent crew has to assess the potential location for the event. There are certain requirements for the area and suitability of the ground for tie-down support. If there is a location in mind, please submit a photo on the file upload link. Please show the full area of where the tent will be, and type the dimensions of the space (in feet) in the area dimensions box provided. If preferred, we can send out a specialist to assess the event area for an extra fee added to the total tent cost. We also offer mowing services at the location before the event to make sure it looks clean and professional. We need at least 8 feet of clearance all around the tent, or solid poles, concrete blocks, etc. (for example) to tie the tent down safely!

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  • What color would you need for each item? (you can change your mind later! Also, feel free to suggest a custom color, we'll see if we can order for you!)

  • Estimate Request

  •  Decor & Rental Base Packages

  • Wedding Receptions & Parties

  • This is where we can make some deals for our most sought-after rentals and decor for most weddings, graduations, and parties. Decor packages make it more convenient for you in terms of deciding on what you'll need for the event, along with the benefits of a bulk price (about 20% less cost of individual rental costs). These new package deals serve as a one-stop-shop solution to suit the simple decor and rental needs of the special day. Each base package for weddings includes: 

    • Guest Tables (round or rectangle) 
    • Chairs
    • Linens for tables and chairs (tablecloths, napkins, chair covers, runners, and sashes)
    • Ceiling drapery with lighting
    • Chandelier (choice of elegant or rustic)
    • Wall drapery (pipe and drape assembly)
    • Head table (with skirting, lighting, and runners)
    • Perimeter Lighting around the wall draping
    • Cake table with skirting and lighting
    • Gift, card, and guestbook table with skirting and lighting
    • Table numbers w/ holders to organize your seating arrangement
    • Standard head table and cake table backdrop*
    • Lighting for the head table, backdrop drapery, and perimeter
    • Podium with covering
    • Easel to hang any charts, signs, etc. White, black, or brown color
    • LABOR costs included for decorating, take down, and cleaning of linens

     All the items above will be brought to the site of the event and are available for use up to the maximum number of people of the chosen package. 

     *Custom backdrops and items (i.e. criss-cross pattern, brooches, Mr. & Mrs. signage, sequins, burlap, greenery, photo backdrops) are not included in this package and are an extra cost. This is available as a custom add-on option(s) (see below). Custom decor services and add-ons are included in the All-Inclusive Packages.

    Note: Package prices shown below do not include applicable taxes, accommodations, or mileage costs

    FINAL NOTE: PACKAGE NAMES ARE TITLES OF THE PACKAGES, NOT THE ACTUAL VENUE/RECEPTION LOCATIONS. For example, The "Wharf" Package is not on a wharf, it can be anywhere you choose as your venue location. Also, the pictures shown are just various examples of different venues. The venue/tent location can be anywhere of your choice!

  • The "Dory" Package - $2999

    Up to 50 people
    The "Dory" Package - $2999

  • The "Wharf" Package - $3499

    Up to 100 people
    The "Wharf" Package - $3499

  • The "Longliner" Package - $3999

    Up to 150 people
    The "Longliner" Package - $3999

  • The "Lighthouse" Package - $4499

    Up to 200 people
    The "Lighthouse" Package - $4499

  • The "Harbour" Package (NEW) $4999

    Up to 250 people
    The "Harbour" Package (NEW) $4999

  • What is not included in these decor packages are: 

    • Personal decor needed such as custom seating charts, memory photo frames, favors, etc
    • Centerpieces
    • Disposable items i.e. cutlery, plastic wine glasses, etc.
    • Specialized decors such as custom themes, sequins, custom colors, special candles, etc. see add-ons!
    • Wedding Tent (This will need to be charged separately)

    If any of the above examples or other custom decor items are needed, please list them in the extras box, and we'll provide you with the extra cost of the required items and labor involved. These extras will be listed as a separate line item.

  • Custom Decor Styles - Add-ons (Optional)

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    Ceremony Packages

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    - Our Ceremony Packages include:

    • Guest chairs (max 100)
    • Chair sashes*
    • Hand-made wooden archway(s) to suit your style (Rect, hexagon, triangle)
    • Sheers/Drapery with simple decor for Archway
    • Large Floral Arrangements for Archway*
    • Lights (for indoors) for Archway*
    • Shepard's Hooks (Outdoors)
    • Welcome Sign/Easel
    • Reserved Seating Signage* to save the seats for your loved ones
    • Register Table and Chair with table skirt, tablecloth, sash, runner, and pen
    • Pew Markers
    • Vases (2) for extra decor

    * = special package only (see details below)

    - There are two (2) options for both indoor and outdoor ceremonies. These are:

    1. Simple - Archway (basic decor with a little floral addition), chairs, welcome signage/easel, register table (with cloth and skirt), vases

    2. Special - All of the above options are included if needed + chair sashes, floral arrangements, and more (see * = only in special ceremony package) 

  •   All-Inclusive Packages -

    Destination Weddings/Events

  • **The event needs to be booked at least 6 months in advance for all-inclusive packages for a guarantee of all services being made available to the client**

  •  This is where we go all-in with our custom inventory, planning & networking, and we get a chance to truly show off all of our offered services. We dig deep into our inventory and network of specialists for everything from items such as our large 40'x40' or 60'x40' missionary tent, tables, and chairs (up to 200 guests) for a large and fun reception/dinner, to taking care of locating and recommending several options of local bartenders, taxi services, hair & makeup artists and caterers, and whatever other services you may need. A true start-to-finish, top-to-bottom coverage for your wedding rentals, decor, and services needs.

    Picture an entirely outdoor ceremony or party in the picturesque backdrop of Twillingate Harbor, or a sandbar located in a quaint cove with several boats floating nearby, and colorful wharves to accent the special moment in the quiet community of Backharbor. This is genuinely the full-package deal of all of the services we can offer, without the worry! The only thing you have to do is book your accommodations here in Twillingate NL, come on over, and enjoy each moment to the fullest possible. Here's what each all-inclusive package includes:

    • Large Event Tent, 40'x40', 60'x40', or 80'x40' with all extras and necessary equipment
      - Sidewalls to keep out wind and rain, and provide more privacy
      - Lighting i.e. Edison bulbs for giving the tent some ambient light and character - Labor for provision, set up, maintenance, and takedown
      - Power Cables and hookup for connection to your home or nearby generator
      - Heaters w/ propane to keep you nice and cozy (if needed)
      - Generator w/ fuel (if needed)
    • All that was included in the basic decor packages (Dory, Wharf, Longliner, Lighthouse, or Harbour packages):
      • Tables and Chairs
      • Ceiling drapes
      • Wall/perimeter bordering (if needed) with pipe and drape assembly
      • Cake table and guestbook/gift card table
      • Custom Head table and Cake table backdrop
      • Linens for tables and chairs
      • Chandelier/Central Lighting (i.e. Disco ball)
      • Lighting for head tables, drapes, and perimeter bordering
      • Podium and cover
      • LABOR costs included for decorating, take down, and cleaning of linens
    • (2) Portable, Outdoor Washrooms (NEW!)
    • Dance floor, 16'x16' (NEW!)
    • Ceremony Package (Special Indoor or Outdoor) and add-ons of your choice, including:
    • Guest chairs (up to 50)
    • Chair sashes
    • Hand-made wooden archway(s) to suit your style (Rect, hexagon, triangle)
    • A Fully Decorated Archway with drapery, linens, floral arrangements, and lighting if needed
    • Shepard's Hooks (Outdoors)
    • Welcome Sign/Easel
    • Reserved Seating Signage
    • Register Table and Chair with table skirt, tablecloth, sash, runner, and signing pen
    • Pew Markers
    • Directional Signage "Wedding this Way" signs for outdoor, remote locations if desired
    • Vases (2-4) for extra decor
    • Any Custom Decor Style Add-ons - let your imagination go wild with any/all of our special style selections (i.e. greenery, elegant, rustic, and floral accents) along with any and all of our photo-op backdrops! (greenery wall, pallet, or gold ring) + Extra flower add-on included! 
    • Centrepieces in any size or style we have in our inventory, and/or any ideas you may have!
    • Audio & Video (Projector+screen)/DJ & Entertainment Services - provided by Outport Audio and Video - All your audio and video tech needs, are covered! From your ceremony to the last call of the night, the music is taken care of, as well as one (1) slideshow curated for your reception with the projector and screen. A powerful PA system with dance lights to light up the night, wireless microphones for your speeches and announcements, and even an MC service if you need it! OAV also offers screech-ins, karaoke, live entertainment (solo acoustic or band) fun wedding reception games, and much more! 
    • Networking & Recommendations - we will help organize and suggest recommended local services that we can't provide ourselves, such as caterers, dessert specialist and hair/makeup artists for you, if needed. Whatever you need, just let us know, and we'll help create your dream event.

    AND NOW MORE:

    • + TENT/OUTSIDE HIGH SPEED WIFI
      + GARDEN GAMES
      + REAL TIME COORDINATION (DAY OF)
      + EVENT PLANNING
      + ACCOMMODATIONS MANAGEMENT (Costs of booking & stay is extra)
      + 25% OFF EXTRA SERVICES (VIDEO, PHOTO)

     

  • The "Bronze" Package - $8499

    Up to 50 people (40'x40') - Reg $10,095.00
    The "Bronze" Package - $8499

  • The "Silver" Package - $8999

    Up to 100 people (40'x40') - Reg $10,595.00
    The "Silver" Package - $8999

  • The "Gold" Package - $9999

    Up to 150 people (60'x40') - Reg $11,495.00
    The "Gold" Package - $9999

  • The "Platinum" Package - $10,499

    Up to 200 people (60'x40') - Reg $11,995.00
    The "Platinum" Package - $10,499

  • The "Diamond" Package - $10,999 (NEW!!)

    Up to 260 people (80'x40') - Reg $12,995.00
    The "Diamond" Package - $10,999 (NEW!!)

  • We are NOT responsible for booking the accommodations for the event guests/associated family. This will have to be booked ahead of time by the customer. Fortunately, Twillingate has a large selection of B&Bs to choose from, along with hotels, cottages, and chalets to suit each individual need and desire of every person tagging along for the wedding. Just ask, and we can give some great recommendations! This would be a great opportunity to make it a well-rounded trip, enjoying the incredible scenery and deep history of Twillingate, and Newfoundland culture. We recommend that you prioritize the bookings of B&Bs/hotels for your guests as soon as you can, whereas in the "wedding" (spring to fall) months, accommodations tend to book up quickly.

  • Estimate Request

  •  Decor & Rental Base Packages

  • Graduations 

  • This is where we can make some deals for our most sought-after rentals and decor for most graduations and parties. Decor packages make it more convenient for committees to decide on what they'll need for the event, along with the benefits of a bulk price (about 20% less cost of individual rental costs). These new package deals serve as a one-stop-shop solution to suit the simple decor and rental needs of the special day. Each base package for graduations includes: 

    • Guest Tables (round or rectangle) 
    • Chairs
    • Linens for tables and chairs (tablecloths, napkins, chair covers, runners, and sashes)
    • Ceiling drapery with lighting of choice
    • Chandelier (choice of modern, elegant, or rustic)
    • Wall drapery (pipe and drape assembly)
    • Perimeter Lighting around the wall draping
    • Large Backdrop w/ photo lighting for large graduation year numbers, and/or for full grad class photos
    • Cake table with skirting and lighting
    • Guestbook/Signing Table with skirting and lighting
    • Table numbers w/ holders to organize your seating arrangement
    • Lighting for the perimeter, ceiling, and ambient lighting
    • Podium with covering
    • Easel to hang any charts, signs, etc. White, black, or brown color
    • LABOR for decorating, takedown, and cleaning linens

     All the items above will be brought to the site of the event and are available for use up to the maximum number of people of the chosen package. 

     *Custom backdrops and items (i.e. criss-cross pattern, brooches, Queen & King. signage, sequins, burlap, greenery, photo backdrops) are not included in this package and are an extra cost. This is available as a custom add-on option(s) (see below). 

    Note: Package prices shown below do not include applicable taxes, accommodations, or mileage costs

    FINAL NOTE: PACKAGE NAMES ARE TITLES OF THE PACKAGES, NOT THE ACTUAL VENUE/RECEPTION LOCATIONS. For example, The "Wharf" Package is not on a wharf, it can be anywhere you choose as your venue location. Also, the pictures shown are just various examples of different venues. The venue/tent location can be anywhere of your choice!

  • The "Dory" Package - $2999

    Up to 50 people
    The "Dory" Package - $2999

  • The "Wharf" Package - $3499

    Up to 100 people
    The "Wharf" Package - $3499

  • The "Longliner" Package - $3999

    Up to 150 people
    The "Longliner" Package - $3999

  • The "Lighthouse" Package - $4499

    Up to 200 people
    The "Lighthouse" Package - $4499

  • The "Harbour" Package (NEW) $4999

    Up to 250 people
    The "Harbour" Package (NEW) $4999

  • What is not included in these decor packages are: 

    • Personal decor needed, such as custom seating charts, memory photo frames, favors, etc
    • Centerpieces
    • Disposable items, i.e. cutlery, wine glasses, etc.
    • Specialized decors such as custom themes, sequins, custom colors, special candles, etc., see add-ons!
    • Event Tent (This will need to be charged separately)

    If any of the above examples or other custom decor items are needed, please list them in the extras box, and we'll provide you with the extra cost of the required items and labor involved. These extras will be listed as a separate line item.

  • Custom Decor Styles - Add-ons (Optional)

  • Estimate Request

  • In-Tents Deals (Pun-intended 😁)

  • Here are our package deals for all your tent-style events. We include tables, chairs, and all the tent necessities. Ideal for festivals, birthdays, weddings, and anniversaries. In these packages, we will have a bulk price deal (about 20% less cost of individual rental costs!!) for the large missionary tent (2 different sizes), along with the complementary equipment to make it the real deal. These packages include: 

     

    • Large Event Tent (40'x 40' or 60'x40')
    • Sidewalls to keep out wind and rain, and provide more privacy
    • Tables and Chairs (setup and basic arrangement)
    • Lighting i.e. Edison bulbs for giving the tent some ambient light and character
    • Labor for provision, set up, maintenance, and takedown
    • Power Cables & Hookup for connection to your home or nearby generator
    • Heaters to keep you nice and cozy

     

    All the items above will be kept available and brought to the site of the event with the crew and available for use, whether or not you'll use them, up to the maximum number of people in the chosen package.

     

    *Package prices shown below does not include taxes, accommodations, or mileage costs

  • The "Kitchen Party" Package - $2499

    40'x40' Tent, Up to 50 People
    The "Kitchen Party" Package - $2499

  • The "Shed Party" Package $2999

    40'x40' Tent, up to 100 People
    The "Shed Party" Package $2999

  • The "Full House" Package $3499

    60'x40' Tent, up to 150 people
    The "Full House" Package $3499

  • The "Shindig" Package $3999

    60'x40' Tent, up to 200 people
    The "Shindig" Package $3999

  • The "Chinched" Package $4499

    80'x40' Tent, up to 250 people
    The "Chinched" Package $4499

  • Estimate Request

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  • Photography/Videography (NEW!!**)

  • Our Professional Services & Packages: 

  • Outport Events is pleased to announce that we now have trained staff members working in conjunction with local vendors (Saltwater Snaps & Outport Productions) to provide professional photo and video services to our valued customers! With highly customizable options and a wide variety of choices for any budget, we are trying to offer more "outside-the-box" products for our clients by introducing new (or vintage) visual options, custom and/or original musical selections and additions, with the latest cutting-edge technology and fresh talent to have a super-unique perspective of your special day, on the record, for years to come! 

    All of the offered packages below include the following features and services, at a minimum: 

       - Time, labour, and organization/planning of chosen services/packages
       - Real-time shooting, filming, and time/labour during the day of the event 
       - Rental costs of any needed equipment for our staff to capture the day
       - Editing, colour grading, & composition of work(s) along with our QA/QC check

       - Purchasing, or performance, recording, mixing & mastering of music for video
       - Compiling, preparing, and delivering the final product to the client (digitally, and/or physically)
       - Any associated communications necessary before and after the event and final delivery

    Note: Each package will have 1-2 general meetings and a questionnare form to fill out before the chosen date, to meet & greet the staff with the clients, and provide scheduling details as well as our terms, conditions, and points we may need to make to ensure everything runs as smoothly as possible during the day of the event, and you have the best record(s) of your special moments! Lastly, the estimates for these services may be sent to the inquiring client as a separate estimate from any requested event decor, rentals, or other services, depending on whether an all-inclusive option was chosen or for other logistical reasons.

  • A Glimpse of Our Work - Gallery (More Coming Soon!!)

    Photos (Portraits + Arial/Drone):

  • A Glimpse of Our Work - Gallery (Continued)

    Videos (Drone-focused, more handheld films to come):

  • Our Newest & Unique Photography & Videography Packages

    (Please choose your desired options for a quote!):

  • Estimate Request

  • Anything Else?

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  • Thank you so much for your interest!

    ~ The Outport Events Team

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