MUSIC IN THE PARK FESTIVAL FUNDRAISER: VENDOR RULES AND REGULATIONS
We are excited to have you join us for the Music in the Park Festival Fundraiser! To ensure a successful and enjoyable experience for all participants, we have established the following rules and regulations for vendors. By participating in this event, you agree to abide by these guidelines.
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1. VENDOR ELIGIBILITY
Approval Process
The Music must approve all Park Festival Fundraiser committee vendors before participating in the event. We reserve the right to refuse any application for any reason, ensuring that all vendors align with the festival’s mission and values. This process helps maintain the diversity and quality of offerings at the festival.
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2. VENDOR SPACE ASSIGNMENT
Designated Areas
Each vendor will be assigned a specific space for their booth. Vendors are not allowed to move their assigned space without prior permission from the event organizers. This policy is in place to ensure a well-organized layout and to maintain safety and accessibility for all attendees.
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3. SET-UP AND BREAK-DOWN PROCEDURES
Timing
Vendors are responsible for setting up and breaking down their booths. Set-up can begin two hours before the event starts, allowing ample preparation time. All booths must be dismantled within one hour after the event concludes to ensure a prompt and efficient clean-up process. Vendors may leave their booths up overnight from Saturday to Sunday at their own risk, but they must secure their items appropriately.
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4. EQUIPMENT REQUIREMENTS
Vendor Responsibilities
Vendors must provide their booth’s tables, chairs, tents/canopies, and other necessary equipment. While electricity and running water will be provided, vendors should bring their own extension cords if they require electricity for their set-up. This ensures that all vendors are adequately prepared for their specific needs during the event.
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5. CLEANLINESS AND MAINTENANCE
Ongoing Cleanliness
Vendors are responsible for keeping their area clean throughout the event. This includes disposing of trash and maintaining an organized booth. Before leaving, vendors must clean up their area to ensure the park remains beautiful and welcoming for all attendees. A clean environment enhances the festival experience for everyone involved.
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6. SALES RESPONSIBILITY
Financial Management
All sales conducted at the festival are the sole responsibility of the vendor. Vendors must handle their cash and change, ensuring they have the necessary transaction tools. Additionally, all vendors must comply with local and state tax laws, including collecting and remitting any applicable sales tax.
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7. PROHIBITED ITEMS
Safety Regulations
The sale of illegal or dangerous items is strictly prohibited. This includes but is not limited to, weapons, drugs, and counterfeit goods. Compliance with this rule is essential to ensure the safety and enjoyment of all festival attendees.
Vendor Food Offerings Statement
Musical acts can sell goods and have complimentary vendor table space to sell gear and promote their act. We ask that no one sell the same products as Bushkill Park, as this is a fundraiser for the park.
As part of our commitment to supporting Bushkill Park, we kindly request that all food vendors refrain from selling the following items:
- Hot Dogs
- Hamburgers
- Popcorn
- Soft Pretzels
- Ice Cream
- Snow Cones
- Water
- Soda
This ensures a cohesive experience for attendees and maximizes Bushkill Park's fundraising efforts.
If you have any other questions or require further information, we recommend contacting our manager, Sue. She can provide you with detailed answers. You can reach her by calling the park at (610) 258-6941 or her cell phone at (610) 905-7693. Please note that the park is only open on Fridays, Saturdays, and Sundays, so we may need some time to return your call.
Corinne Pulliam is the director of the Music in the Park Fundraiser. You can contact her directly at 610-905-7050. She works in behavioral health and does work full time with non-consistant hours. Please leave a detailed messge for her. She will get back to her, just give her a day or two.
Thank you for your understanding and collaboration!
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8. NOISE CONTROL
Respectful Environment
Vendors must keep noise levels to a minimum to avoid disturbing other vendors and festival attendees. Most attendees come to enjoy the music and atmosphere of the festival, so maintaining a respectful noise level is crucial for a harmonious event.
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9. LIABILITY DISCLAIMER
Merchandise Responsibility
Vendors are responsible for their own merchandise and equipment. The Music in the Park Festival Fundraiser, Bushkill Park, and its affiliates will not be held liable for any lost, stolen, or damaged merchandise. Vendors are encouraged to take appropriate precautions to secure their items during the event.
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10. CONDUCT EXPECTATIONS
Professionalism
Vendors are expected to conduct themselves professionally and courteously at all times. Any vendor exhibiting inappropriate behavior may be asked to leave the event without a refund. A positive attitude and respectful interaction contribute to a thriving festival atmosphere.
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11. PAYMENT DEADLINES
Timely Payments
All vendor fees must be paid by August 1st, 2025. Failure to submit payment by this deadline will result in the forfeiture of your vending spot. It is essential to adhere to this timeline to ensure your participation in the festival.
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12. REFUND POLICY
Non-Refundable Fees
All vendor fees are non-refundable, regardless of weather conditions or other unforeseen circumstances. This policy is in place to protect the financial integrity of the festival and ensure that all resources are allocated effectively.
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13. COMPLIANCE WITH LAWS
Legal Adherence
Vendors must comply with all local, state, and federal laws and regulations. This includes health and safety codes, licensing requirements, and any other applicable laws governing the sale of goods and services.
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14. DONATION BASKETS
Community Engagement
We kindly request that each vendor donate a basket containing flyers, business cards, and other promotional materials they wish to share. These baskets will be used as prizes for the Music Trivia game. Each basket should have a minimum value of $25 and a maximum of $25-$50 worth of goods from the vendor’s business. This initiative promotes community engagement and allows vendors to showcase their offerings.
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15. MUSIC TRIVIA PARTICIPATION
Encouraging Interaction
The donated baskets will be given as prizes to the winners of the Music Trivia game. Vendors are encouraged to participate in the game and engage with attendees to promote their businesses. This interaction helps create a lively atmosphere and fosters connections with potential customers.
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16. AMENDMENTS TO RULES
Right to Modify
The Music in the Park Festival Fundraiser committee reserves the right to amend these rules and regulations at anytime. Vendors will be notified of any significant changes to ensure compliance and understanding of the updated guidelines.
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17. ADDITIONAL RULES AND CONSIDERATIONS
Health and Safety Guidelines
In alignment with public health protocols, all vendors are encouraged to follow recommended health and safety guidelines, including proper food handling practices and hygiene standards. This commitment to safety ensures a healthy environment for both vendors and attendees.
Insurance Recommendations
While not mandatory, vendors are encouraged to obtain liability insurance to protect themselves from potential claims arising from their activities at the festival. This precaution can provide peace of mind and financial protection during the event.
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Thank you for your contribution to the Music in the Park Festival Fundraiser! By participating, vendors agree to abide by these rules and regulations. Failure to comply may result in expulsion from the event without a refund.
We look forward to working together to create a successful and enjoyable festival experience for all!