Building Your Appeal

Building a Dean's Waiver
This worksheet will help you to build your Dean's Waiver and prepare the content needed for your Waiver submission.

The data entered in this worksheet is not maintained, saved, reviewed or accessed by the Office of the Ombudsperson. Upon submission, results are permanently deleted 1 hour after submission. An email will be sent containing your responses for your records.
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When a student is required to withdraw from their program, they can complete a Dean’s Waiver (also known as a Petition of the Progression Requirements) to remain in their program.

To qualify to submit an application for a Dean’s Waiver, you must have had circumstances that affected your academic performance that were outside your control. This may include issues related to health, legal troubles, family, or other reasons that were beyond your control.

The decision to withdraw a student from their program or the University is normally made after the Spring adjudication period (May) and communicated in early June. Students have until June 30th to submit a Dean's Waiver.

Students who have taken courses between May and August will be adjudicated once their courses are complete. Students who are Required to Withdraw at that point, must submit a Dean’s Waiver within 30 days of grades becoming available on Student Centre.

NOTE: Many Faculties have developed a Dean's Waiver form or set of instructions that contains questions that must be answered. Check with your Faculty's Academic Counselling Office to ensure you have the correct form for your program.
I plan to submit a Dean's Waiver to my Faculty

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Your Dean's Waiver

In this section, we will focus on identifying the content of your Dean's Waiver.
A Dean’s Waiver provides you with the opportunity to explain what has impacted your year and caused you to fall below the progression average. You will be required to respond to questions regarding what occurred, what support services you reached out to, and what you will do in the coming year to ensure success. You will also be required to provide documentation that supports your statement. The questions below help you think about the reasons for your difficulties and can be incorporated into your Dean’s Waiver.
Identify the circumstance(s) that impacted your academics this year:

MedicalCompassionateExtenuating Circumstances Beyond your ControlOther
Evidence

There are three things to consider when collecting, organizing, and presenting your evidence for your appeal.
1. Describe the circumstances that impacted your academic performance:
Eg; I experienced a major change in my family that took me away from campus from October 1st to March 15th. I missed midterm and final exams in my Fall term courses, midterms for my Winter courses, and a substantial amount of in class participation.
2. Explain how you attempted to address these circumstances:
Eg; I spoke to my academic counsellor to try to make up the work I'd missed. I also spoke with Student Support Case Management
3. List the relevant evidence you have that supports your circumstances in relation to your circumstances.
Eg; I have a note from my Student Support Case Manager and have included my requests for consideration to Academic Counselling.
4. What do you intent to change to ensure your success next year?
Outcome

In your Waiver you will need to explain your academic plan. Be sure your plan is realistic and reasonable.
Future Plan:
Eg; I intend to retake the courses I was unsuccessful in this past year. My hope is that I can enter my desired module in the following academic year.
To discuss your concern more in depth, contact the Office of the Ombudsperson.

Thank you for your submission! A copy of your submission will be sent to you by email shortly.

Please Note: The purpose of this worksheet is to help you prepare your Dean's Waiver for submission and is for preparation purposes only. All Dean's Waivers must be submitted in the format dictated your home Faculty.

As a reminder, the results captured in this form are not reviewed or maintained. All submitted data is deleted 1 hour after submission.

If you have additional questions or wish to discuss the appeals process more in depth, please contact the Office of the Ombudsperson.
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Building a Dean's Waiver

Your Dean's Waiver

Evidence

Outcome