Actors, Actresses and Parents/Guardians,

Please read the following rules and sign the agreement at the end. 

We look forward to a wonderful and positive learning experience as well as a fantastic production this summer!           

Table of contents:

I.     The Company responsibilities

II.     Fundamental rehearsal techniques and procedures

III.    Attendance Policy

IV.     Relationship to Directors, Crew and Other Company Members

V.      Dress Code and Costume/Prop Code

VI.     Relationship with equipment

VII.    Guests at the theatre

VIII.    Rehearsal costumes

IX.      Performance props

X.       Costume calls

XI.      Handling of costumes

XII.     General Costume reminders

XIII.    Technical Rehearsal, Dress Rehearsal and Performance Procedures

XIV.     Set building and work calls

XV.      Parent Volunteers

Release of Liability

Consent page

Emergency contact form

Media release form

 

 

 

 I.   The Company Responsibilities

 

a.       Training: Theatre is a physically exhausting art form. It requires complete concentration and stamina.

1.Eat healthy foods and stay hydrated each day.

2. Get as much sleep as possible. Good health is essential to good performance.

3.Take care of your voice. (This means that you have to be attentive to how you are using it outside of rehearsal as well as during rehearsal.) If you feel vocal strain in rehearsal, tell the director immediately.

4.BE ON TIME!  Try to get to rehearsals at least 10 minutes early. You will need the time to get ready physically, vocally, and psychologically to rehearse.

5.Always allow yourself enough prep time for an adequate warm-up.

 

b.      Rehearsal Notes

1.      Notes concerning your performance may be taking during rehearsal.

2.      Notes will be given during the “Notes” session immediately following rehearsal.

3.      Bring a pencil and character journal to every rehearsal.  Write your notes in this journal and study them in order to improve performance

4.      If you do not understand a note fully, be sure and check it with either the director or the assistant director before your next rehearsal.

 

 

 

II.               Fundamental Rehearsal Techniques and Procedures

 

a. Script

1. Keep your script with you all day and night during the rehearsal period.

2. Put your name in your script in marker.

3. All blocking and stage business should be marked in your script as it is given to you.

4. Always rehearse with a pencil.

5. Take thorough notes on anything told to you by the directorial staff concerning your performance.

 

b. Learning Lines

1. Lines and blocking should be memorized by the date specified on the rehearsal

schedule.

2. When you drop a line on stage, simply hold your character position and characterization and say, "Line!" in character. The stage manager should not feed you your line until you indicate that you need help remembering the line.

3. Being "off book" means that you have memorized your lines and can proceed through a scene without the help of the script. After you are off book, be sure you have read through your part and have someone cue you through your role at least once a day.

4. ALWAYS bring your script to rehearsal…even after you have learned your lines.

 

III.           Attendance

 

It is very important to be at rehearsals.  Please, notify the director or assistant director AHEAD OF TIME, if you have a scheduling conflict.

 

REPEATED TARDINESS WILL RESULT IN POSSIBLE REMOVAL FROM YOUR ROLE

 

CHILDREN 10 YR OLD AND UNDER:  A parent must be present at all rehearsals. 

 

a.      Rehearsal Schedule

1.      Rehearsals will be held Monday, Tuesday, and Thursday evenings from 7pm – 9pm. Locations will be announced at auditions.

2.      Rehearsals will begin on May 29th and run until July 12th

3.      “Hang-in” or set construction day will be held Saturday July 8th. There may be additional off-site construction days announced, however these will not be mandatory to attend.

4.    Monday July 10th  and run through Wednesday July 12th. We will take Wednesday before opening night as a day of rest. Call time will be 5pm, unless otherwise announced. On these evenings, the cast is expected to stay at the theatre until the show has been completed, regardless of how late it runs. Exceptions can be made only with prior authorization by the directorial staff.

5.      Show dates are July 13th, 14th, and 15th.

 i.      July 13th call time is 5pm unless otherwise anno             

ii.      July 14th call time is 5pm unless otherwise announced     

iii.     July 15th matinee call time is 12pm. Evening show call                                            time is 5pm. Cast members must acquire permission in                                            order to leave between shows. Please bring a meal or                                               money  to purchase a meal from the theatre.

b.      Punctuality

1.All rehearsals and crew calls begin on the time indicated on the schedule.

2.A call of "places" means that all performers and crew involved in a particular scene must be ready to perform. They should be "in their places."

3.It is best to arrive at the rehearsal hall AT LEAST ten minutes prior to a call. It is important that you are ready to work on time.

           

    c.  On Call for Performances

1.      Be at the theatre promptly at the designated time or you will be considered "absent" from the call, unless you have contacted the Director/Assistant director and informed them ahead of time that you will be arriving late. The Director has the prerogative to not count your absent depending on the reason given

2.       There will be a sign-in sheet on the callboard. You must sign yourself in. No one should sign in for you and you should not sign in for someone else.

 

IV.            Relationship to Directors, Crew and Other Company Members

 

1.  Always show respect for others.  DO UNTO OTHERS AS YOU WOULD HAVE THEM DO UNTO YOU.  Show encouragement to your fellow cast members at every opportunity.  Constructive critique will come from the Directors, not from fellow cast members. 

2. Do not talk backstage during rehearsal and/or performance unless it is mandatory and

concerns the integrity of the production.

3. Be ready for your entrance. This is your responsibility during rehearsals and

performances.

4. Any suspected drinking of alcoholic beverages by a minor or using of illegal substances of any kind on or off campus before a rehearsal or a performance will result in disciplinary action. The company member will be dismissed from the production.

5. No smoking at anytime on the church property. No exceptions. Disciplinary action will be taken.

6. After rehearsal, clean up everything on the stage and in the rehearsal hall…even if it is

not your mess.

7.      No picture-taking and no posting pictures on social networking without the written permission of all parties involved and/or their parents.  THIS WILL BE STRICTLY ENFORCED. 

8.      Absolutely NO “SEXTING”.

9.      Absolutely NO PUBLIC DISPLAYS OF AFFECTION will be tolerated. 

10.  Any inappropriate behavior, (deemed inappropriate by the Director or other adult staff), will not be tolerated and may be subject to dismissal from the production. 

11.  At the same time, the crew must not distract the actors and is expected to pay attention for set changes and lighting changes.

 

V.               Dress Code

 

                To promote modesty and to avoid confusion on appropriate dress for theatre rehearsals, activities and shows, the following dress code will be followed:

 

All:       Shoes will be worn at all times in the theatre. 
Girls:   Shorts must be mid-thigh or longer.  No spaghetti-strap tank tops will be permitted. Thick strapped tank tops are allowed, (two-finger width).  No midriff (tummy) should be showing. 
Boys:   Shirts should be worn at all times.  Shorts must also be mid-thigh or longer   
 

PLEASE, CARRY AN EXTRA SET OF APPROPRIATE CLOTHES WITH YOU IN YOUR THEATRE BAG. 

If you are asked by a theatre board member to change your clothes, please, do so quietly and without an argument.  Our intent is to promote modesty, not to measure clothes. 

 

VI.             Relationship with the Equipment

 

1. During a scene shift, an actor should completely clear off the stage space unless he/she

is involved in the change or about to make an immediate entrance.

2. Never touch a piece of lighting, sound, or stage equipment unless assigned to do so.

 

VII.          Guests at the Theatre

 

1. Guests may not be in the green room or backstage before, or during a performance.

2.  An actor may not be seen in costume by any guest or audience before the show.

3.  There will be time after the performance (“Meet and Greet”) to greet your fans. (You may be in costume for this)

4. Guests are allowed to attend the rehearsals with prior permission from the director, provided they are quiet and respectful and the actor is present and paying attention to the rehearsal. If the guest at any point becomes a distraction, they will be asked to leave.

 

VIII.       Rehearsal Costumes

 

1.  Wear appropriate clothing and shoes to rehearsal. Your clothing should not restrict your movement. 

2. Wear shoes and clothing to rehearsal that will be similar to that which you will be

wearing in the performance. Character shoes or flats for ladies, tennis shoes or boots for the gentlemen.

3. Your arrival time should include time to put on your rehearsal/ performance costume. If you need time to put a costume on, you should arrive early so that you may start rehearsal on time.

 

IX.             Performance Props

Never touch a prop unless you are the character assigned to use that prop.
Some props may be pre-set in the wings, so don’t pick up a prop unless you are supposed to.
Always return your props to their assigned spot on the prop table or pre-set area as soon as you leave the acting area.
4. Never sit on stage furniture backstage. NEVER!

5. Report broken props to the Props Master immediately. If you don't tell someone, it    

    won't get fixed.

6. NEVER TOUCH A WEAPON unless assigned to do so. Any weapon prop must be

    approved by the Props Mistress, before using onstage. 

 

X.        Costume Calls

1.      A call for a costume fitting is as important and urgent as a rehearsal call. DO NOT MISS COSTUME FITTINGS.

2.       Unless your measurements are taken and fittings are held on schedule, your costume cannot be made and/or ordered.

3.       Use the fitting to help you determine what sorts of rehearsal costumes you may need to help you simulate your performance costume. The costume designer may have something you may use until your performance costume is ready.

4.       Discuss with the fitter costume items that you may need to work with…swords, pockets, purses, handkerchiefs, etc.

 

XI.             Handling a Costume

 

These rules exist because we care about how you look on stage and because we care about what happens to the costumes. Costumes are expensive and therefore difficult to replace.

 

Costumes have no life except the life the actor gives them.
 Find out how your costume relates to your performance.
 Costumes are not the actor's play things. Onstage, they are only to be used as your CHARACTER would use them. Off-stage, however, they are to be handled
with extreme care.

Skirts and capes are to be held so that they do not touch the floor and are hoisted in the rear so that they are not sat upon.. Trains are carried until the very moment before an entrance.
 

XII.          General Costume Reminders

1.      Your "look" is an important part of your costume and is not to be altered without prior permission from the Director.  Performers may not alter their personal, everyday "look" without the prior permission from the director or costume designer. Altering includes, but is not limited to: piercing or tattooing any part of their body and (depending on your look at the time when you were cast), as well as the shaving, growing, or dyeing your head and/orfacial hair.  Please, do not get a different haircut without consulting the Director. 

2.      Please take a shower at home, before getting into costume.

3.      Please use soap, deodorant, and antiperspirant.  CARRY EXTRA ANTIPERSPIRANT IN YOUR THEATRE BAG.

4.      Do not wear perfume or scented hairspray while in your costume. (Some people are allergic to these substances.)

5.       We recommend leaving valuables at home such as precious jewelry that will need to be removed for your character, tablets/laptops, handheld gaming devices, etc. The church and the theatre company will not be responsible for the loss or damage to these items.

6.      Have make-up on before putting your costume on.

7.      If your costume goes on over your head, ask someone on the costume crew to help you by putting a cloth over your head to protect your make-up and costume.

8.      Unless you are required to grow a beard for the production, be sure you shave before reporting for your make-up call.

9.      NEVER restyle wigs and/or hair pieces unless trained to do so. This should be done by the costume crew.

10.  Please do not eat or drink anything but water in your costume unless otherwise approved by the director in an approved location.

11.  Be careful where you sit; be careful what you lean on.

12.  Before leaving the dressing/green room, check yourself for any item that your character would not be wearing (i.e. watches, jewelry, wallets, etc.).

13.   Please do not touch anyone's costume. This will assist in preventing confusion and loss.

14.  Obtain your costume only from the crew member in charge of checking out costumes.

15.  Remove your make-up AFTER you have removed your costume.

16.   You must check your costume in EVERY NIGHT. You will not be dismissed until you have checked out with the crew member in charge of checking out costumes.

17.  Please return costumes neatly hung on the appropriate hangers with your name tag. Be sure to include all items that may be in use as part of your costume. Costumes left on the floor will result in fines for the person who left the costume.

18.   Please wait while items are checked in by the costume crew.

19.  If your costume needs repair or adjustment, write your needs on the costume repair sheet. You are responsible for reporting issues with your costume. If your issue is not on the costume repair sheet in writing, it may not get fixed.

 

XIII.    Technical Rehearsal, Dress Rehearsal and Performance

Procedures

1.During the technical/dress rehearsal period, it will be necessary to have the complete cooperation of the entire production company.

2.The director and stage manager will conduct the progression of these rehearsals/performances. He/she may cut from scene to scene (cue to cue), depending upon the needs of the designers, directors, and staff.

3.Anyone may stop a rehearsal if he/she feels that he/she is being put into an unsafe position.

4.Pay attention and please be quiet.

5.Actors must help the technicians by remaining in character and following the prescribed "timing" during these rehearsals.

6.During the technical rehearsal, you will be wearing your costume, if available. 

 

 

 

XIV.     Set Building and Work Calls

 

a. General Safety Rules

1.      Ask the supervisor to approve all your work.

2.      Report all injuries, no matter how slight, to the supervisor immediately.

3.      Be sure clothes are safe and suitable for scene construction.

4.      Remove or tuck in any loose clothing. Roll loose sleeves above the elbow.

5.      Keep long and/or loose hair pulled back and away from the face and equipment.

6.      Report to the supervisor any equipment that may not be working properly.

7.      Keep the floor clear of scraps and litter.

8.       Exercise care in handling large, heavy, and/or long pieces of material or equipment (i.e. flats, wagons, set pieces, furniture, etc.).

 

a.      Work Clothing and Shoes

Wear or bring clothes and shoes that are suitable for painting and construction. You will need them while working on the set.
Wear closed-toed shoes such as boots or tennis shoes. Please do not wear sandals or flip-flops.
 

b.      Clean Up

1.      Each workday will end with a clean up period.

2.       Each participant is expected to pick up after themselves and must help in general clean-up.

3.      All paint cans and brushes must be cleaned.

4.      The stage area should be cleaned and swept.

5.      If working in the light/sound booth, all equipment must be put away properly and covered.

6.      The booth should be free of papers, wrappers, and personal items.

 

 

c.       STRIKE PROCEDURE

Striking the set is the process of removing all set/additional lighting pieces from the facility so that the facility can resume normal operations. Our motto is “Leave it better than you found it.” We ask that no one leave before strike without prior permission, save for an emergency.

 

XV.        Parent Volunteers

  Community theatre works best when many talents are combined.  All parents of minor participants are expected to volunteer in some capacity. Some of the areas that parents may volunteer include but are not limited to the following:

 

o   Chaperones

o   Arts and crafts

o   Prop making

o   Set building

o   Set dressing 

o   Costume creating.  (even if you can’t sew, patterns will need to be cut out, etc.) 

o   House crew- concessions, ushering

o   Programs- ads, printing

o   Typing bios

o   Make-up

o   Sound

o   Lights …………………..AND MANY MORE!!

Contract for Waiver of Liability, Assumption of Risks, and Indemnity Agreement

 

ACTING UP THEATRE, INC. 2023 FOR Production

Treasure Island: the Musical

I, {nameOf36} The parent of(If UNDER 18){parentguardianName} intend to be legally bound and do hereby agree to be legally bound for myself and for all successors in interest I may have, by this contract, Waiver and Release of Liability, Assumption of Risks, and Indemnity Agreement.

 

Waiver: In consideration of being permitted to participate in ACTING UP THEATRE, INC. PRODUCTION “TREASURE ISLAND: THE MUSICAL”, I for myself, my heirs, personal representatives or assigns, do hereby release, waive, discharge, and covenant not to sue Acting Up Theatre, Inc., production personnel, representatives, employees, or agents of any type whatsoever acting on or in behalf of the aforementioned entities (hereinafter collectively referred to as the “Production”) from liability for any and all claims including negligence of the Production, resulting in personal injury, accidents, or illnesses (including death) and property loss arising from, but not limited to, participation in any way in any activity related to the Production.

 

Assumption of Risks: As a performer and stage combatant I understand that stage combat or stage fighting may require the participant to execute moves such as stretches, falls, rolls, twists, as well as the illusion of physical violence, including but not limited to:  slaps, punches, and kicks. Actors and stage combatants will observe and/or participate in stage combat techniques. I fully understand that stage combat may involve risk of injury to myself (or my child) and others.  Participation carries with it certain inherent risks that cannot be eliminated regardless of care taken to avoid injuries.  I understand that participating in any form of staged combat can be dangerous, involving the risk of injury, including but not limited to minor, major, or catastrophic injury such as scratches, bruises, cuts, muscle tears, sprains and strains, broken bones, eye injuries, loss of sight, joint or back injuries, head injuries, heart attacks, concussions, partial or full paralysis, death, and/or other impairments to the body or mind.  I know, understand, and appreciate these and other risks that are inherent in participation in this Production and hereby consent that my (or my child’s) participation is voluntary and that I knowingly assume all such risks. Consequently I agree to accept any and all risk involved with the Production activities; to obey the Directors and their agents to help minimize the risk of injury to myself and others; and that failure on my part to abide by the safety guidelines or rules of the Directors will jeopardize my eligibility to participate in this Production, and that the Directors reserve the right to remove me from the Production and/or any Production activities at their discretion if they feel that I (or my child) am acting in an unsafe or abusive manner.

 I further understand that many of the exercises and training methods to be taught will require me to be in good physical condition.  I certify that I am physically able to participate in this Production.  Further, I agree to hold the Production harmless for any injury sustained in the Production due to any physical defect or condition that I may have, whether now known or hereinafter discovered. In addition, I agree to immediately notify the Directors if any personal injury or property damage occurs during my participation in the Production.  I further acknowledge that in consideration for participation, this release shall be considered effective for one year from the date of signature.

 I further understand that the nature of the activities of this Production may require close and intimate physical contact with other participants and/or the Directors. I understand that this physical contact is necessary and inherent in the context and instruction of the material. I acknowledge and understand that it is my right to decline participation in any activity with which I feel uncomfortable or unsafe, that it is my right to vocalize my feeling concerning the training, and that at any time I may choose to immediately cease activity or involvement. I acknowledge that if I am uncomfortable with any situation or individual that I may immediately state so, and that it is my right to remove myself from the situation immediately and that I am encouraged to do so, and that one of the Directors will be made available with whom I may discuss my concerns in private.

 

Indemnification and Hold Harmless: I agree to hold harmless and indemnify the Production against any claims, actions, suits, procedures, costs, expenses, damages, and liabilities, including attorney’s fees brought as a result of my involvement in the Production for damages or other claims for injuries or losses of any kind suffered by me or any others directly or indirectly arising out of any practice, instructions, attempts to perform the techniques discussed, demonstrated, or taught during this Production by the Directors or other activity related to this Production as well as participation in this Production or traveling to or from this Production or any other activity related to this Production. I also understand that the Production reflects the study of unarmed techniques for the purposes of theatrical art and recreation, that the Directors in no way advocate that I should seek confrontations, directly or indirectly. I further understand the Directors are merely teaching techniques of staged combat and are in no way advocating physical violence toward another person.

 

Payment of Injury Expense: I understand that the Production does not maintain accident medical insurance for any injuries resulting from this Production, including any injuries sustained while en route to or from this Production OR illnesses. It is my responsibility to provide medical insurance or other financial means of paying for any and all activity-related injuries.

 Severability: The undersigned further expressly agrees that the foregoing waiver and assumption of risks agreement is intended to be as broad and inclusive as is permitted by the law of the State of Georgia and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. No waiver of any provision of this agreement shall be effective unless it is in writing and signed by the Fight Director and Acting Up Theatre, Inc.

Acknowledgment of Understanding: I have read this contact, including the waiver of liability assumption of risk and indemnity agreement, fully understand its terms, and understand that I am giving up substantial rights, including my right to sue. I acknowledge that I am signing the agreement freely and voluntarily, and intend my signature to be a complete and unconditional release of all liability to the greatest extent allowed by law.

 

I HEREBY RELEASE THE PRODUCTION AND ITS DIRECTORS AND AGENTS FROM LIABILITY FOR PERSONAL INJURY AND PROPERTY DAMAGE SUFFERED DURING PARTICIPATION IN THE PRODUCTION, INCLUDING PERSONAL

INJURY AND PROPERTY DAMAGE RESULTING FROM THE NEGLIGENCE OF

THE PRODUCTION AND ITS DIRECTORS AND AGENTS.

Performance and Production Agreement

I understand that I am expected to adhere to the professional standards, procedures and rules as set down in this agreement.

My signature on this contract signifies that I have read the rules, rehearsal schedule and

agreement completely and agree to abide by it to the best of my ability. I further understand that failure to meet production procedures may result in my dismissal from the company or this production, without receiving a refund.

I, THE UNDERSIGNED PARTICIPANT, AFFIRM THAT I AM OF THE AGE OF 18 YEARS OR OLDER, AND THAT I AM FREELY SIGNING THIS AGREEMENT. I CERITY THAT I HAVE READ THIS AGREEMENT, THAT I FULLY UNDERSTAND ITS CONTENT AND THAT THIS RELASE CANNOT BE MODIFIED ORALLY. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT AND THAT I AM SIGNING IT OF MY OWN FREE WILL.

PARENT / GUARDIAN WAIVER FOR MINORS

In the event that the participant is under the age of consent (18 years of age), then this release must be signed by a parent or guardian, as follows:

I HEREBY CERTIFY that I am the parent or guardian of  {actoractressName} named above, and do hereby give my consent without reservation to the foregoing on behalf of this individual.

As the parent or guardian, I understand the conditions under which my child may

participate in the chosen drama activities.

I also understand that I, or another adult designated by me, will be expected to volunteer to help in some capacity to make this a quality production.  I understand that I, or another adult designated by me, am required to volunteer at a minimum of 3 rehearsals and 1 show

In the event of an emergency, please contact the following person(s) in the order presented:

MEDIA RELEASE FORM

 

I, {actoractressName4}, grant permission to Acting Up Theatre, Inc., hereinafter known as the “Media” to use my image (photographs and/or video) for use in Media publications including:

 

·         Videos

·         Email Blasts

·         Recruiting Brochures

·         Newsletters

·         Magazines

·         General Publications

·         Website and/or Affiliates

 

I hereby waive any right to inspect or approve the finished photographs or electronic matter that may be used in conjunction with them now or in the future, whether that use is known to me or unknown, and I waive any right to royalties or other compensation arising from or related to the use of the image.

 

Please check the paragraph below which is applicable to your present situation: