Retreat Leader Pre-Event Form

Pre-Event Form

To help Group Leaders be successful! Please fill out 10 days before your event.
Group Name
Group Leader Name*

First NameLast Name
Group Leader's Email
example@example.com
Group Leader Contact Number*
Preferably the cell number for the contact on site
Date of Event

MonthDayYear
First Day of Event
How many guests are you expecting for your retreat?*
It's OK if this is an estimate. Just make your best guess for what that final number will be!
If you are using hotel rooms, how many are you estimating you will use?
In the event of one of your guests experiencing sickness or an injury during your retreat, it is helpful for us to know who your designated Medical Person is, who also has your First Aid kit. *
Name of Medical Person
Final Meal Count

It's time to give us your guaranteed number of meals! Remember that a minimum of 25 people per meal is required. Prices:
- Breakfast - $11.75 per person per meal
- Lunch - $13.75 per person per meal
- Dinner- $15.75 per person per meal
- Night Snack $4.75 per person per meal
Fill out the Meal Count with either 0 or the total amount of people that will be eating that meal. When you fill out the Special Dietary Needs, you will be designating how many of the Meal Count have dietary needs.

If you have more guests sign up at the last minute, contact us to update your count. If you reserve 25 meals or more and you have less guests, the minimum charge will still apply for billing.

Make sure you have filled out the form for Meal Options!!

Final Meal Count*

	Day 1	Day 2	Day 3	Day 4
Breakfast
Lunch
Dinner
Night Snacks

Meal are normally at 8:00am, 12:30pm and 6:00pm, I you would like that to change not it below. *

	Day 1	Day 2	Day 3	Day 4
Breakfast
Lunch
Dinner
Night Snacks

Special Dietary Needs*

	Number of Guests from Meal Count that have dietary needs:
Gluten Free
Dairy Free
Vegetarian

Activities

As you have finalized your event schedule, are there some extra spaces that you need to fill? Let us help! We have a number of questions to help us understand what you have planned and how we can serve you.
Can you provide a brief overview of the theme/goals for your retreat so we can communicate that to our staff?
Does your event have any special parts of the program that will take extra set-up or supplies?

Party NightFancy BanquetKaraoke and or dancingFoot WashingPrayer Walks with stations outsideScrapbooking or CraftsGuests arriving for just a portion of your eventLate night outside gamesGroup games that involve food, water, or other messy substancesOther
Are you interested in any of these extra activities?

Disc Golf- $50Pickleball- $309 Square in the Air - $30Campfire - $10Norma Center- $75 (this is a large outdoor pavilion)Impact Center Game Room- $100 (ping pong tables, foosball, small climbing wall, gaga ball, and carpet ball tables)
Were you hoping to have leaders arrive early to do any set-up before the guests arrive?*
If so, let us know when you are wanting the earliest crew to arrive and what facilities you were hoping to have access to.
Do you need any extra tables set up for registration or for your handouts in our foyer area?
Do you have any specific setup needs in your meeting rooms?*
We're happy to assist with setting up tables and/or chairs in your meeting space prior to your arrival. Just let us know how many and how you'd like them arranged.
Any additional notes?
Do you anticipate having any baptisms during your event? Will you need the in-ground pool (May- Aug) or will you use a blow-up pool?
How can our staff be praying for your group as you prepare to come out to YWAM Cross Wind?
Your Schedule
- Please note if you want coffee served at your break times.
- Remember to add to your program that a YWAM Cross Wind staff member will give a short welcome in your first session or meeting.
- Note if you will need any special audio/visual aids for certain progam events.
Upload your event schedule here:

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We are so excited to host you and your group! See you soon!
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Pre-Event Form

Final Meal Count

Activities

Your Schedule