Non-Alcoholic Beverage Booths Lottery Application

It's that time of year again! Please submit your applications to be entered into the non-alcoholic beverage lottery. Remember you must be a 501(c)3 non-profit to have a booth in the Manhattan Beach Hometown Fair. 

DEADLINE: Lottery applications are due Sunday, June 9th.  

Drawing will take place in the evening of Tuesday, June 13th to determine who will operate the 4 beverage booths (4 Soda/Gatorade/Tea/Sparkling Water/Bottled or Canned water booths (2 per field). Winners will be contacted by June 16th and are ineligible to staff the beer garden that same year. Please note that if you had a Non-Alcoholic Beverage Booth during the 2022 Manhattan Beach Hometown Fair, you are ineligible to operate one during the 2023 fair.

Booth Information

On average, there are 50+ local charitable organizations who apply to host a Food/Beverage Booth.  For many this is a primary source of funding for their group's cause. 

The Manhattan Beach Hometown Fair Board of Directors strive to enhance the event each year to provide opportunities for our local charitable groups to fundraise.  

Vendor Qualifications

Local, charitable organizations which are non-profit and have 501(c)3 status, are eligible to apply. Preference is given to organizations that directly contribute to the Manhattan Beach community. Commercial food vendors will not be accepted and organizations are only allowed to sell item(s) for which they've been approved, no exceptions.

Participation Fees

The Base fee for a '10x10' (Single) Booth space is $95 for a Manhattan Beach Non-Proft Organization and $120 for a Outside Manhattan Beach Non-Profit Organization.  

The qualifications for the county's fee exemption have changed.  In 2022, booths selling pre-packaged items are required to pay an ~$82 county permit fee (in addition to the MBHTF registration fee).  The MBHTF Board is seeing rising costs across the board, but we will be offering a registration discount to help the community.  We will provide the necessary Health Department paperwork as well as other fair weekend specifics to lottery winners.

Scout House Storage: Limited storage space is available for non-perishable food items. The fee is $20 for this option.

Ice will be available onsite at an additional cost per bag.

The Manhattan Beach Hometown Fair Board of Directors strives to keep fees at a minimum so that local charitable organizations can reap the benefits of this unique fundraising opportunity.  In paying the base registration fee, each organization will be provided with appropriate space for their food or beverage booth.  Each organization is required to supply all equipment necessary to meet L.A. County Health Department regulations, including items such as a canopy that is enclosed on three sides, appropriate ground covering such as a tarp, hand washing station, tables, chairs, utensils and other supplies necessary to operate the booth.

We are continuing our efforts to be environmentally conscious and taking strides to be 'green'. Weather related refunds will not be processed as long as the fair is held.

In order to qualify for the lottery, please agree to the terms below.

Indemnification Statement

"The undersigned agrees to indemnify, defend, and hold harmless the Manhattan Beach Hometown Fair Association, the Board of Directors, and the City of Manhattan Beach and its elective or appointive boards, officers, agents, attorneys and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorney fees arising out of, or in any way connected with performance of, the Agreement by the undersigned, the undersigned’s agents, officers, employees, subcontractors, or independent contractors hired by the undersigned. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the undersigned."

L.A. County Health Department Compliance

Complying with the regulations set forth by the L.A. County Health Department is critically important to provide safe, enjoyable event for all.  To that end, all food booth vendors will be required to apply for a temporary health permit by completing the L.A. County "Plan and Application for Temporary Event Sponsor" form which will be made available following the submission and approval of your registration.   

All food vendors must supply all equipment necessary to meet L.A. County Health Department regulations, including a canopy that is enclosed on three sides, appropriate ground covering, a hand washing station set inside the canopy, proper equipment for storage and serving food, etc.

Additionally the L.A.County Health Department requires groups to provide proof of their non profit/501(c)3 status to avoid paying an additional fee.  Such written documentation must be provided if this is not already on file with the MBHF Food Chair.

Proof of Liability Insurance Coverage

A Certificate of Liability will be required from each vendor that demonstrated insurance coverage for the event.  Further details on actual requirements will be forthcoming, along with options for where to by the coverage for a nominal cost, should your organization not curently have it.  If your organization is affiliated with the Manahttan Beach Unified School District, it is likely that an exsisting umbrella policy would provide coverage, however a copy of that certificate is required.  Other parent organizations may also have an umbrella policy, so please check before processing your own.

Diversity, Equity and Inclusion (DEI) Policy 

The Manhattan Beach Hometown Fair Association is committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, unique capabilities and talent that our volunteers invest in their work represents a significant part of not only our culture, but our reputation and achievement as well. We embrace and encourage differences in age, color, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our volunteers unique. We also acknowledge the list of protected classes in California:• race• color• ancestry• national origin• religion• sex (including pregnancy, childbirth, and related medical conditions)• disability: Physical or mental• age (40 and older)• genetic information• marital status• sexual orientation• gender identity and gender expression• AIDS/HIV• medical condition• political activities or affiliations• military or veteran status, and• status as a victim of domestic violence, assault, or stalking Our culture encourages and enforces: Respectful communication and cooperation between all volunteers and attendees. Teamwork and participation, permitting the representation of all groups and perspectives. Contributions to the communities we serve to promote a greater understanding and respect for the diversity. All volunteers and attendees have a responsibility to treat others with dignity and respect at all times. Anyone found to have exhibited any inappropriate conduct or behavior against others may be subject to removal.

Security Details

Overnight Security will be provided Friday and Saturday nights, however, each organization is responsible for its booth.  The MBHF is not responsible for loss by, or damage to any vendor, equipment, inventory and/or materials.

Failure to comply can result in closure and may exclude your participation in future fairs. By sumbmitting your application, you're consenting to receive marketing emails from the Manhattan Beach Hometown Fair Association.  You can revoke your consent to receive emails at any time by using the SafeUnsubscribeTM link found at the bottom of every Constant Contact email.  If you have any questions, please send an email.  Thank you!

If you win the lottery, you will be directed to submit an additional application with payment.  

 

*COVID-19 (Coronavirus) UPDATE

The health and safety of our community is our highest priority. We stand by CDC recommendations, government mandates and directives from the city of Manhattan Beach.  If our plans change, you will be notified immediately.   You will need to reapply for the lottery in 2024.

Thanks again – from the Manhattan Beach Hometown Fair Association Board of Directors.