Castro Street Fair 2023 Exhibitor Application

CASTRO STREET FAIR
SUNDAY, OCTOBER 1, 2023

EXHIBITOR APPLICATION

This application and the fees paid are for SPACE ONLY; you must provide your own booth structure and everything else necessary to conduct business.

Premium exhibitor spaces are located on Castro Street between Market and 18th. All other Standard spaces are located at various locations throughout the fairgrounds.

See Operator Instructions & Exhibitor Agreement sections below for more info.

APPLICATION DEADLINES
Food and beverage (no alcohol): Friday, September 1, 2023
All other: Friday, September 15, 2023

What are you applying for?
Check all that apply.

Arts & Crafts To qualify for the Arts & Crafts fee, the work must be made and sold by the artist; such as handcrafted items, ceramics, paintings, photography and handmade jewelry. No mass-produced goods.

$350.00 10 x 10 space

Business with 10 or less Full-Time Employees

$750.00 10 x 10 space

Business with 11 or more Full-Time Employees

$1,500.00 Quantity

Government Agency / Political GroupGovernment agencies, candidates, political clubs, petitions and ballot measures, etc.

$475.00 Quantity

Not For ProfitMust provide proof of 501c3 status.

$300.00 Quantity

Food Vendor (cooking on-site)Each food and beverage space is 10’ wide x 20’ deep. Fees include environmental clean-up as well as Health Dept. permitting/inspection fees. Alcohol sales are not permitted.

$1,500.00 Quantity

Food Vendor (not cooking on-site)Each food and beverage space is 10’ wide x 20’ deep. Fees include environmental clean-up as well as Health Dept. permitting/inspection fees. Alcohol sales are not permitted.

$1,350.00 Quantity

Will you have a generator, propane gas or open flame?Check if yes. Food vendors cooking on-site and any exhibitors with a generator will require a Fire Permit. This fee covers the cost of the permit.

$150.00

Upgrade: Corner BoothA limited number of corner spaces are available on a first-request basis. Corner spaces are open on two sides. This fee is in addition to the base price for the exhibitor space.

$150.00

Upgrade: ParkingThere are a limited number of offsite parking spaces available to booth vendors on a first-request basis. VEHICLE MUST FIT IN A STANDARD-SIZE PARKING SPACE (NO OVERSIZED VANS, WIDE-LOAD OR EXTENDED-LENGTH VEHICLES). Parking is provided free for Food and Beverage exhibitors. *Parking permits MAY be available day-of. The cost will be $35.

$25.00

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Total

$0.00

Briefly describe how you will use your booth space (i.e. type of craft, items or services sold, etc.). Food and beverage applicants must include all menu items being sold and the method of preparation.
If you have additional questions or comments, let us know here.

Contact Person for this Exhibitor Space*

First NameLast Name
Organization, Group or Business Name*
As it will appear in our exhibitor directory.
E-mail*
All information regarding this application, including day of show instructions, will be sent to this email address.
Phone Number*
Day of Show Phone Number
Please provide the best number to reach you on the day of the Fair, if different from the phone number provided above.
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
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Website:

EXHIBITOR AND OPERATOR INSTRUCTIONS

DATE, TIME AND LOCATION: Sunday, October 1, 2023 from 11:00 AM to 6:00 PM.

EXHIBITOR SPACE SIZES: All booth spaces are 10' x 10', except food booths which are 10' wide x 20' deep.

EXHIBITOR PERMITS: Exhibitor permits will be emailed approximately 1 week prior to the day of the Fair. You will receive a map of the fair area including an entry/exit route. You must have a copy of your permit to enter the fairgrounds with your vehicle. If for some reason your application is not accepted, you will be notified by phone or mail.

SETUP: Vehicles will be allowed to enter the fair area between 6:00 AM and 8:30 AM, and must be removed from the fair area by 9:00 AM. Booth spaces must be claimed by 9:00 AM or your space may be reassigned to another applicant.

BREAKDOWN:

Market Street: (including all food and beverage booths): Booth must be completely disassembled and Operator's area completely cleaned of materials and debris no later than 6:30 PM. All food & beverage sales must cease by 5:00 PM.

Castro Street: Booth must be completely disassembled and Operator's area completely cleaned of materials and debris no later than 7:30 PM.

HOURS OF OPERATION:

Sales may begin when booth is set up.

Market Street: Sales must end at 5:00 PM, due to street closure requirements that stipulate that Market Street must be cleaned and re-opened to traffic by 8:00 PM. If you continue sales after closing time, your application will not be accepted in subsequent years.

Castro Street: Sales must end at 6:00 PM. If you continue sales after closing time, your application will not be accepted in subsequent years.

BOOTHS, TENTS, TABLES, CHAIRS, ETC: Operator must provide their own booth structures, tents, tables, chairs, water and/or electricity. Presentation must be contained within the operator’s exhibitor space and cannot extend beyond the borders of the operator’s booth. Operator may stand in front of booth, but must not interfere with operations of neighboring exhibitors.

CORNER SPACE: A corner space means two sides of your booth are open. A corner does not mean that your booth is located at a street intersection in the fair. Corner booth spaces are the same size as regular booth spaces.

GENERATORS: All generators must be pre-approved and will require a San Francisco Fire Department inspection fee. If approved, the generator must be contained within your exhibitor space and exhaust fumes or noise must not disturb neighboring exhibitors.

AMPLIFIED SOUND: No amplified sound, including bullhorns, will be permitted.

FOOD AND BEVERAGE EXHIBITOR REQUIREMENTS: Food and beverage applications must be complete and received by Sept 1, 2023. The SF Health and Fire Departments must approve all food and beverage applications. Health and Fire Department forms will be emailed to applicants and must be completed and returned to the Castro Street Fair no later than Friday, September 8, 2023. Food vendors must comply with San Francisco’s requirements regarding compostable and recyclable materials. No more than three [3] vendors will be allowed to sell the same item. Alcohol may not be sold. Food and Beverage spaces are 10' wide x 20' deep, which includes a 10' x 10' serving area and a 10' x 10' prep area.

REFUNDS: No refunds.
Acknowledgement of Exhibitor & Operator Instructions*

I have reviewed and agree to comply with the Exhibitor & Operator Instructions

EXHIBITOR AGREEMENT

Applicant/Operator (Operator) desires to operate a booth space at the Castro Street Fair to be held on 10/01/2023 in the vicinity of Castro Street and Market Street in San Francisco; and CSF, INC. desires to permit Operator to use such booth space, on the terms and conditions described in this agreement. In consideration of the promises made in this agreement, the parties agree that:

1)   CSF, INC. agrees that upon its acceptance of the completed application submitted by Operator, along with full payment for booth space rental, as set forth in that application, that it shall allocate a booth space location for use by Operator on above date according to the terms and conditions of this agreement.

2)   Operator agrees that Operator, or agents, employees or independent contractors of Operator ("agents"), shall conform with the requirements as set forth in the "Operator Instructions" attached hereto, which is incorporated by reference and made a part of this agreement.

3)   Operator agrees to indemnify, hold harmless, and defend CSF, INC from all liability from loss, damage, or injury to persons or property arising from the negligence or wrongful conduct of Operator or its agents.

4)   Jurisdiction: This agreement is entered into and shall be governed by the laws of the State of California, and any dispute shall be resolved in a court of law in San Francisco, California.

5)   This agreement may not be assigned by either party without the prior written consent of the other party.

6) Castro Street Fair requires that exhibitors maintain General Liability insurance with coverage not less than $1M per occurrence / $2M aggregate, naming the Castro Street Fair as additional insured. Certificates of insurance showing proof of coverage should be sent to the Certificate Holder: Castro Street Fair, PO Box 14405, San Francisco CA 94114.
Acknowledgement of Exhibitor Agreement*

I have read and agree to all the specified terms and conditions set forth in this application. I further release, indemnify and hold harmless, Castro Street Fair, Inc. (CSF) its clients and affiliated organizations or entities, directors, officers, agents or employees, or any of the above from any and all liabilities, demands, claims, damages or costs to property or persons as a result of my participation in the 2023 Castro Street Fair. I further release and indemnify CSF and all of its duly appointed representatives of all liability and responsibility for any injury, damage or loss sustained by exhibitors, guests or any other participants before, during or after the 2023 Castro Street Fair as a  result of the display of my work, equipment or materials. I understand that CSF reserves the right to remove anything that does not meet the standards set forth in this application. I understand that there are no refunds or rain checks. In consideration of acceptance of my application, I agree to accept all decisions  of CSF and agree to allow them use of photographs and video taken at the event for the purposes of promoting the events this year and in future years.

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