Day Of Help Me Services:
One consulting meeting (if requested) at any time during your planning process, prior to the 6-week service start time
Services begin 6 weeks out with Pre-wedding Planning Meeting
Available for unlimited emails/phone calls for final 8 weeks
Comprehensive day-of timeline for vendors/wedding party
Finalize details with vendors & serve as point of contact
Facilitate rehearsal with officiant and venue coordinator
Provide up to 12 hours on wedding day through end of reception
Direct vendors, wedding party, and families
Oversee set up / tear down at venues as needed
Manage last-minute changes and special needs
Partial Planner Services:
It's up to 35 hours of my time for you to use however you need such as:
Personalized planning timeline and budget assistance
Vendor recommendations based on budget and style
Etiquette questions
Event design assistance
Consulting meetings throughout the planning process
Consulting at vendor meetings
Consulting at tasting
Consulting at final venue walk through
This package also includes the entirety of the Day of Help Me package for planning wrap up and wedding management.
Party On Planning Services:
One consulting meeting beginning 1 week out from the event
Available for unlimited emails/phone calls for that week
Comprehensive day-of timeline for vendors/ party
Finalize details with vendors & serve as point of contact if applicable
Provide up to 8 hours on day through end of party
Direct vendors and party attendees
Oversee set up / tear down at venue as needed
Manage last-minute changes and special needs
2. PERFORMANCE OF SERVICES.
a. The manner in which the Services are to be performed and the specific hours to be worked by Kristen Very shall be determined by the Client. The Client will rely on Kristen Very to work as many hours as may be reasonably necessary to fulfill Kristen Very's obligation under this Agreement, but as stated per service chosen.
b. The Client shall not change the date, time or location of the wedding ceremony/party without first contacting and advising Kristen Very of said changes so as to determine if Kristen Very is still available to provide services. If the Client does change the date, time or location of the scheduled wedding ceremony/party, and Kristen Very is unavailable to provide services, then Client is released from all contract obligations, and shall in no way be held responsible or liable in any manner whatsoever for non-performance. The Client also forfeit Kristen Very's fee (Retainer due at signing) for non-compliance with this Agreement.
c. Kristen Very shall arrive at the location at an agreed upon time to meet the vendors prior to the start of the ceremony/party. The Client fully understand and agree that Kristen Very shall not be responsible or held liable in the event Kristen Very is prohibited from providing day of services due to illness, hospitalization, auto accident, transportation breakdown/disruption, traffic difficulties, acts of God such as hurricanes or inclement weather or other unforeseen incapacitation or other cause of non-arrival on the day of the wedding/party. Kristen Very will make every attempt to notify the Client and to provide for a substitute Consultant who can provide services if time and resources permit. In any event, Kristen Very, their agents and assigns shall NOT be held liable for any compensation or any damages (including punitive) due to non-performance of any services resulting from such incapacitations, non-arrival, errors and/or omissions of any type.
3. PAYMENT. As full compensation for the Services provided by Kristen Very, the Client agrees to pay Kristen Very according to service's listed pricing. This fee shall be payable with retainer due at signing of contract and the remainder in a lump sum upon completion or Day of the Services. Client understands and agrees the remaining balance owed (for the Event Package described in the contract) is due on the day of the event. Client agrees if the balance is not paid by this [event] time, this is a breach of contract and Kristen Very will not complete any more services, with a loss of Reservation Retainer and any payments made previous to event date by Client and no liability to Kristen Very. The Retainer will not be refunded or be able to be used for future services for any reason, except up to Kristen Very's sole discretion. The Client understands that they are responsible for paying for vendor products and services in full. The Client accepts responsibility for purchasing items needed for the wedding/reception/party. If the Client requests any special provisions or services from Kristen Very, these details shall be submitted in writing no later than three weeks prior to the event date. The details and fee structure will then be noted in an addendum to this Agreement.
Please see Cancellation Policy for any additional information.
For payments from Third Parties (those who do not sign the contract):
Client understands that payments will only be accepted from the client (who signs the contract) or client understands Refunds (if given) will only be refunded to the client no matter the payee. Gift Certificates may be purchased for the client and given to them for payment of services. Reiteration: Refunds (if given) will only be refunded to the client who signs this contract.
For Gift Certificates:
The Gift Certificates are only valid until the last date of expiration. Once the certificate is past expiration, they will no longer be valid use as payment or partial payment towards any type of session and Client(s)/Payer understand(s) this forfeit of payment. Gift Certificates may only be used on one session unless the Photographer and/or Owner of Shutter Chicks Photography states otherwise in written approval.
Penalty Fees & Charges
There is a $35 charge for payments returned by the bank for any reason. There will be a $50 late payment fee for any payments that are not postmarked or delivered to the Photographer(s) by the required date (this is for the final balance amount or outstanding amount due). For 75% Balance due prior to 30 days of the event date, there will be a charge on the unpaid balance due total of 15% per week (3+days = week) up until the event date until the balance is paid.
4. RETAINER. At the time of signing the Agreement, the Client shall pay a non-refundable retainer fee in the amount of half of the chosen service package to Kristen Very for the Services. The retainer will be subtracted from the total payment owed by the Client upon completion or Day of the Services. Kristen Very will reserve the time and date agreed upon, and will not make other reservations for that time and date. This also includes time of communications and behind the scenes work to prepare for the event. For this reason, the Reservation Retainer is non-refundable, even if the date is changed or event cancelled for any reason, including acts of God, fire, strike, and extreme weather. The Reservation Retainer is to be paid at time of signing the contract. The Reservation Retainer is applied towards the contracted Event Package. Client understands and agrees that the remaining balance owed (for the Event Package described in the contract) is due on the day of the Event. Client agrees if the balance is not paid by this [event] time, this is a breach of contract and Kristen Very will not continue services for the Event, with a loss of Reservation Retainer and any payments made previous to event date by Client and no liability to Kristen Very.
5. EXPENSE REIMBURSEMENT. All expenses incurred by Kristen Very during the performance of this Agreement shall be the sole responsibility of Kristen Very; provided, however, those expenses already agreed upon by both parties to be the responsibility of the Client. If other expenses arise during Kristen Very's performance of this Agreement, Kristen Very shall obtain prior consent of the Client before Kristen Very can be reimbursed.
Location Costs & Fees
If there are any costs/fees associated with the location the client has chosen for their event, you, the client, will be responsible for those fees. Kristen Very will not guarantee or arrange payment on any location. Event fee covers travel within 30 minutes from Mexico/Salt Lick Rd. in Saint Peters, MO. Any location outside of these limits will be subject to an additional charge of $10 for every 15 miles past Mexico/Salt Lick Rd. in Saint Peters, MO as part of the agreement.
6. TERM. The Client and Kristen Very agree that this Agreement shall commence on the contract signed date and terminate at the end of the event.
7. RELATIONSHIP OF PARTIES. It is understood by the parties that Kristen Very is an independent contractor with respect to the Client, and not an employee of the Client. The Client will not provide fringe benefits, including health insurance benefit, paid vacation or any other employee benefit, for the benefit of Kristen Very.
8. EMPLOYEES. Kristen Very's employees, if any, who perform services for the Client under this Agreement shall also be bound by the provisions of this Agreement.
9. ASSIGNMENT. Kristen Very's obligations under this Agreement may not be assigned or transferred to any other person, firm, or corporation without the prior written consent of the Client.
10. RETURN OF RECORDS. Upon termination of this Agreement, Kristen Very shall deliver all records, notes, data, memoranda, models, and equipment of any nature that is in Kristen Very's possession or under Kristen Very's control and that are the property of the Client.
11. WARRANTY. Kristen Very shall provide its services and meet its obligations under this Agreement in a timely and workmanlike manner, using knowledge and recommendations for performing the services which meet generally acceptable standards in Kristen Very's industry and region, and will provide a standard of care equal to, or superior to, care used by service providers similar to Kristen Very on similar projects.
12. DEFAULT. The occurrence of any of the following shall constitute a material default under this Agreement:
a. The failure to make a required payment when due.
b. The insolvency or bankruptcy of either party.
c. The subjection of any of either party's property to any levy, seizure, general assignment for the benefit of creditors, application or sale for or by any creditor or government agency.
d. The failure to make available or deliver the Services in the time and manner provided for in this Agreement.
Event Cancellations
To cancel an Event, the client must notify Shutter Chicks Photography dba K Very Photography via email or phone call, along with a written notice sent via email for documentation. Cancellations via the client directly must be done more than seven (7) calendar days prior to the Event Date. If the event is cancelled 60+ calendar days prior to Event Date, client will receive refund of all monies paid MINUS the non-refundable retainer, as well as any additional fees. If event is cancelled calendar days 8-59 prior to Event Date, for all monies paid towards the total Event Package (minus the non-refundable retainer fee), the client will receive a 50% refund of the total Event Package (minus the non-refundable retainer fee) to the original payment method. Should client fail to give at least one (1) week (seven (7) calendar days) notice, client(s) understand the non-refundable retainer fee and all monies paid thus far are forfeited and will not be refunded or be able to be used for future services for any reason, except up to Kristen Very's sole discretion. Should the client otherwise fail to perform under this contract, the full amount due under this contract will become immediately due and payable as liquidated damages. The client acknowledges that the amount of the fees, deposits, and retainers paid shall be liquidated damages in the event of breach because the actual amount of Shutter Chicks Photography dba K Very Photography's damages would be difficult or impossible to determine.
13. REMEDIES. In addition to any and all other rights a party may have available according to law, if a party defaults by failing to substantially perform any provision, term or condition of this Agreement (including without limitation the failure to make a monetary payment when due), the other party may terminate the Agreement by providing written notice to the defaulting party. This notice shall describe with sufficient detail the nature of the default. The party receiving such notice shall have 20 days from the effective date of such notice to cure the default(s). Unless waived by a party providing notice, the failure to cure the default(s) within such time period shall result in the automatic termination of this Agreement.
14. FORCE MAJEURE. If performance of this Agreement or any obligation under this Agreement is prevented, restricted, or interfered with by causes beyond either party's reasonable control ("Force Majeure"), and if the party unable to carry out its obligations gives the other party prompt written notice of such event, then the obligations of the party invoking this provision shall be suspended to the extent necessary by such event. The term Force Majeure shall include, without limitation, acts of God, plague, epidemic, pandemic, outbreaks of infectious disease or any other public health crisis, including quarantine or other employee restrictions, fire, explosion, vandalism, storm or other similar occurrence, orders or acts of military or civil authority, or by national emergencies, insurrections, riots, or wars, or strikes, lock-outs, work stoppages, or other labor disputes, or supplier failures. The excused party shall use reasonable efforts under the circumstances to avoid or remove such causes of non-performance and shall proceed to perform with reasonable dispatch whenever such causes are removed or ceased. An act or omission shall be deemed within the reasonable control of a party if committed, omitted, or caused by such party, or its employees, officers, agents, or affiliates.
15. ENTIRE AGREEMENT. This Agreement contains the entire Agreement of the parties, and there are no other promises or conditions in any other contract whether oral or written concerning the subject matter of this Agreement. This Agreement supersedes any prior written or oral agreements between the parties.
16. SEVERABILITY. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.
17. AMENDMENT. This Agreement may be modified or amended in writing, if the writing is signed by the party obligated under the amendment.
18. GOVERNING LAW. This Agreement shall be governed by the laws of the State of Missouri.
19. NOTICE. Any notice or communication required or permitted under this Agreement shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in the opening paragraph or to such other address as one party may have furnished to the other in writing.
20. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of this Agreement shall not be construed as a waiver of limitation of that party's right to subsequently enforce and compel strict compliance with every provision of this Agreement.
21. OTHER CONTRACTUAL:
Pre-Event Consultation
The parties agree to a pre-event consultation (if needed or requested) before the Event in order to finalize the event details. Kristen Very will not be held accountable for specific event details or coordination if there is not a written notice or no one is able to assist/discuss with her/her employees.
House Rules
The Photographer(s) is/are limited by the guidelines of event officials and/or event location site management.
Change of Date or Venue
Shutter Chicks Photography dba K Very Photography must be notified immediately of any changes in schedule or location, at least one (1) week (seven (7) calendar days) prior to the scheduled date of event without penalty and at a maximum of one (1) time to reschedule (must be within the next twelve (12) months and Kristen Very must be available). If the event is not able to be continued by Shutter Chicks Photography dba K Very Photography due to the change in date or venue, a refund of all monies paid minus the non-refundable retainer fee will be refunded. Notification of any changes can be made by phone along with written notice sent via email for documentation. If an email is sent, a confirmation of receipt must be in writing. It is the client’s responsibility to confirm all arrangements at least seven to ten (7-10) calendar days prior to the event. In the event of change of address or contact information (time, etc.) as listed, client(s) must notify Shutter Chicks Photography dba K Very Photography. Should client(s) fail to give at least one (1) week (seven (7) calendar days) notice or reschedules more than one (1) time, the non-refundable retainer fee and all monies paid thus far, client(s) understand are forfeited and will not be refunded or be able to be used for future services for any reason, except up to Kristen Very's sole discretion.
Event Food Service
Wedding couple/Client agrees to provide a meal for Shutter Chicks Photography dba K Very Photography and those employed by photographer.
Cooperation of Guests, Bride, Groom or their Wedding Party and Other Service Providers
The Client is responsible for the conduct of the Coordination with other service providers may be necessary to complete all the photography as scheduled. Kristen Very will not tolerate verbally or physically abusive behavior. Unchecked guest/bride/groom/wedding party conduct that interferes with the services will seriously affect the quality service given by Kristen Very. If the Client is unable to control the conduct of the guests, themselves or their wedding party, it will result in the early or immediate departure of Kristen Very. The Client understands that in such an event, no refund will be given.
Shutter Chicks Photography dba K Very Photography
This document is provided by Shutter Chicks Photography dba K Very Photography for its members and their clients only. This agreement is solely between the Photographer(s) and Client stated, and Shutter Chicks Photography dba K Very Photography will not be liable to either party for its use and enforcement. *Offerings [excluding prices] are subject to change without notice. The most up to date contract will immediately apply to any client that has already signed.
THE CLIENT BOOKING THE EVENT HEREBY ACKNOWLEDGES THEY ARE AT LEAST 18 YEARS OF AGE AND THAT THEY HAVE READ, AND UNDERSTAND THIS AGREEMENT’S CONTENTS.
Permission is hereby granted to Shutter Chicks Photography dba K Very Photography to use any images created under this contract for professional samples, displays, internet website pages, advertising, exhibitions, contests, and any other purpose. The laws of Missouri shall govern this agreement.
You have the right to request a copy of this legal binding contract. If a copy of this contract is warranted, please communicate with Shutter Chicks Photography dba K Very Photography within 30 days of this signature date for them to provide a copy and send or give to you (the signer) in person.
All parties understand and agree to all that is above. Client(s) agree(s) to only sign if they have read and agreed to the terms of service in this contract and they believe all information is deemed correct to the best of their knowledge.