Participation Form - ITB Asia 2023

Name of Event*

City/Cities *

*for Business Missions only

Company Name*

Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Contact Name*

PrefixFirst NameLast Name

MaleFemale

Designation*

Telephone Number*

Please enter a valid phone number

Mobile Number*

Please enter a valid phone number

Website*

Email*

DOT Accreditation Certificate*

Note: Please provide CLEAR copy in PDF/IMAGE format only. File size of up to 10MB is accepted.

TPB Membership Certificate*

Note: Please provide CLEAR copy in PDF/IMAGE format only. File size of up to 10MB is accepted.

Note: Maximum of two (2) exhibitors per company is allowed.

Participation fee:

THREE HUNDRED US DOLLARS (USD300.00) or SEVENTEEN THOUSAND TWO HUNDRED PESOS (PHP17,200.00) for a maximum of two (2) representatives per company.

Deadline of registration is on or before 12 May 2023.

Entitlements:
       a. Table space for B2B meetings and appointments at the Philippine stand
       b. Access Badge for a maximum of two (2) participants per company
       c. Inclusion in the Directory of Philippine Exhibitors
       d. Inclusion in press releases and advertising initiatives that DOT/TPB will undertake
       e. Other marketing efforts that will provide the private sector participants
           optimal advantage and benefit.

Participation Guidelines:

1. Participation as a PHILIPPINE SELLER in TPB-led international travel trade and consumer fairs shall be open ONLY to TPB Members and/or DOT-accredited suppliers of Philippine tourism products and services.

2. Registration and confirmation of participation shall be on a first-come-first-served basis.

3. Special and Institutional Projects and Programs (SIPP) such as the ASEAN Tourism Forum (ATF), Internationale Tourismus Borse (ITB) Berlin and Asia, and World Travel Market (WTM):

• 80% for companies with at least three (3) participation in TPB-led international fairs (as much as practicable)

• 20% for first-timers or companies with less than three (3) participation in TPB-led international fairs (as much as practicable)

4. Confirmation of SELLER Registration is subject to the submission of the following documentary requirements:

• Duly accomplished Pre-Event Questionnaire and Registration Form;

• The TPB Official Receipt as proof of payment for the participation fee, to be issued by our TPB Cashier Office;

• Clear copy of:

   o   Valid DOT Accreditation Certificate (For expired Certifications, copy of the
       DOT’s acknowledgment reply on an application for renewal) and/or Valid TPB
       Membership Certificate.

5. Cancellation Policy

For any cancellation received fourteen (14) days before the event, except for emergency and medical reason/s, participants will be required to pay the corresponding cancellation fee in the amount of ONE HUNDRED FIFTY US DOLLARS (US $150.00) or EIGHT THOUSAND SIX HUNDRED PESOS (PHP 8,600.00). Failure to secure and present a TPB-issued Official Receipt will be a basis for non-confirmation in future TPB event participation.

6. Non-submission of required forms (i.e. Evaluation Form, Sales Lead Form) or unsettled payables from previous participation in TPB projects will be a basis for non-confirmation in future TPB event participation.

7. The TPB shall not be responsible for any travel expense/s incurred from cancellation if any.

Disclosure

In compliance with the requirements of the Data Privacy Act, we would like to secure your consent on the general use and sharing of information obtained from you in the course of your registration. These data, which include your personal or sensitive information, may be collected, processed, stored, updated, or disclosed by the Department of Tourism (DOT) / Tourism Promotions Board (TPB) (i) for legitimate purposes, (ii) and to comply with the DOT/TPB’s internal policies and its reporting obligations to governmental authorities under applicable laws. By attending this event as well, you are allowing DOT/TPB use of any taped conversation, video or photograph obtained at this event to be reproduced under the direction of the DOT/TPB for promotional purposes. It is understood that this content is given with no expectation of compensation for said use.

Upon singing this form, I hereby acknowledge that I have read, understood and agree to the terms set in the above participation guidelines related to my participation to this TPB event.

CONFORME:

sgd.
MARIVIC M. SEVILLA
Acting Head
International Promotions Dept.

Signature*

Signature over Printed Name

For concerns, kindly coordinate with
Mr. Billy John Casabuena
of the International Promotions Department
via telephone no. 8525-9318 Local 293
or email address billy_casabuena@tpb.gov.ph.

Internationale Tourismus Borse (ITB) Asia

PARTICIPATION AGREEMENT FORM