Load your details above to show your assigned roles and briefing times.

Role Key:

• BJ1-2: Bike (junior course)
• BS1-3: Bike (senior course)
• FA1-2: First Aid
• FM1-3: Finish Line
• RG1-4: Registration
• RM1-4: Run
• SM1-2: Swim
• TR1-4: Transition
• VC1: Venue Control

 

VENUE CONTROL

BEFORE YOU START

• Know your briefing time - see MY ROLE(S) section above
• See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures

VENUE MAP

THE ROLE

Venue Control Marshals direct athletes and spectators to registration, the transition zone and start zone. In times of Covid-19, you are instrumental in maintaining a one-way flow of pedestrian traffic and orderly, socially distanced queuing system. 

VC1

• Location: Google Pin | near side entry
  Xcel Leisure Complex, Walton KT12 2JG
• Direct participants and spectators from event car park to registration via one-way system. All athletes should bring their bikes and kit with them to registration. Ensure everyone proceeds to registration, transition zone and spectator zone as indicated by yellow arrows in map above. 
• Check all athletes have filled in the online check-in forms
• If online check-in missing, remind athletes (or their parents) to submit the relevant forms from the 'START LIST' tab on the Athlete Event Pack. The pack was sent out by email and is also available in the 'Event Information' section on intotri.com/event/freetri. Once athletes/parents have successfully submitted the forms on their mobile phone, they can proceed to registration.

 

REGISTRATION

BEFORE YOU START

• Know your briefing time - see MY ROLE(S) section above
• See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures
• Practice the check-in process described below with our DEMO FORM

VENUE MAP

OVERVIEW

With the aim to remove any queues at registration, we have taken several measures to streamline the check-in process for athletes on event day. Akin to self-serve check-in and bag drop at airports, athletes will be following a one-way system outdoors, picking up race numbers and starter kits (if applicable) on their way to the transition zone. 

RG1-4

• Location: Google Pin | near side entry
  Xcel Leisure Complex, Walton KT12 2JG
• Registration marshals will need to use their phones to display the athlete check-in form. The form breaks the check-in process down into 3 easy to follow steps.
• Please follow the check-in process below with our DEMO FROM - practice makes perfect!

CHECK-IN PROCESS

Step I - Load athlete details 

• Select athlete's name from dropdown and click Load Athlete Details.
  Success will be shown and Entry Details section is filled in automatically.
• If athlete wants to change race distance, or any other details are incorrect, please record them in the Comments field

Step II - Starter Kits

• The check-in form automatically detects whether athletes a) have a 2021+ starter kit, b) need to pick up a new starter kit, c) exchange their existing timing chip or d) participate without chip
• If a) Nothing to do unless athlete forgot race numbers. If yes, follow d)
• If b) hand out new starter kit bag and record chip ID
• If c) exchange old chip for new chip + race numbers. Record new chip ID
• If d) hand out and record small race numbers (adults = blue, kids = yellow)

Note: Athletes are given one race number, which goes on front of the running top or on their race belt.

Step III - Body Marking

• Athletes were asked to write the transition slot number on the inside of their hand at home and bring a marker pen to self-mark the race number on their left hand after registration. If body marking missing, instruct athlete to use marker provided at registration to write their race number on their left hand, transition slot on inside and disinfect marker after use.
• Tick Yes once bodymarking completed.

Submit Entry Form 

• Submit form 
• Remind athletes to wear timing chips on their left hand 

 

SWIM

BEFORE YOU START

• Know your briefing time - see MY ROLE(S) section above
• See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures

VENUE MAP

SWIM SETUP

• Athletes are grouped into 3x waves according to their swim distance  
• Athletes stay in the start zone behind the pool area to wait for their wave start. A marshal will pick up one wave from the start zone at a time and bring them poolside via the rear exit of the pool.
• Once poolside, athletes will find a start funnel with signs showing 100m swim times and place themselves next to the sign that most closely resembles their estimated 100m swim time (regardless of actual swim distance).
• A marshal will call athletes forward, starting with the swimmers with the fastest estimated swim time. Starting in the water (strictly no diving), participants will be set off in 10 sec intervals (3 sec countdown), snaking through the pool for their allocated swim distance.
• Starting on one side of the pool (or the middle, depending on the distance), participants swim up and down each double lane (keeping right), duck under the lane rope and up and down the next lane, duck under the rope and so forth, exiting the pool on the other side.
• To overtake, athletes tap the feet of the swimmer in front and proceed to overtake once they reach the end of the lane. 

SM1

• Location: Pool Hall
  Xcel Leisure Complex, Walton KT12 2JG
• Monitor timing system at Swim Exit:
• Participants need to hold timing bracelet directly against pink sticker on timing device until participant’s race number shows in time stamp list on screen (approx. 1sec) and a beep is audible.
• If chip does not read, pull back and tap in again. If chip still does not read, double tap chip number (shown on participant's timing bracelet) on screen to manually add a time stamp

SM2

• Location: Pool Hall
  Xcel Leisure Complex, Walton KT12 2JG
• Bring athletes from start zone to pool hall in waves (depending on swim distance)
• Once poolside, ensure athletes line up next to sign showing their expected 100m swim time. 
• Oversee swim, ensure overtaking happens at end of lane or when safe to do so. Stop slower participants at end of lane if needed.
• Enforce no running rule poolside

 

BIKE (senior)

BEFORE YOU START

• Know your briefing time - see MY ROLE(S) section above
• See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures

COURSE MAP (interactive)

Press play button to start and display marshal posts

BS1

• Location: Google Pin | Roundabout Waterside Drv / Terrace Rd
  Nearest postcode: KT12 2ED
• Busy roundabout. Ensure road is clear / roundabout safe to enter for participants - halt participants until traffic permits, if needed.
• On way out: All participants take 1st exit onto Terrace Rd towards Hampton Court.
• SENIOR SHORT participants coming back from Hampton Court are directed to 2nd exit (into Waterside Drive), back towards Xcel Centre
• SENIOR LONG participants coming back from Hampton Court turn 180 degrees around roundabout and head out towards Hampton Court again after 1st loop. Take 2nd exit (turning into Waterside Drvive), back towards Xcel Centre after 2nd loop.

BS2

• Location: Google Pin | Apps Court entry, Hurst Rd
  Nearest postcode: KT12 2EG
• Entry/Exit to Apps Court can get busy during car boot sale with queues in and out
• Raise awareness for cyclists using flags provided
• Halt participants until traffic permits, if needed.

BS3

• Location: Google Pin | Hurst Rd / Church Rd junction
  Nearest postcode: KT8 9A
• Far end of out and back bike course with 180 degree turn
• Warn participants of RIGHT TURN into Church Rd. Stop participants until traffic permits safe turn if needed
• Instruct participants to turn 360 degrees around church and back towards you along Church Rd, turning left onto Hurst Rd back to Walton

 

BIKE (JUNIOR)

BEFORE YOU START

• Know your briefing time - see MY ROLE(S) section above
• See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures

COURSE MAPS (interactive)

Press play button to start and display marshal posts

BJ1

• Location: Google Pin | junction near Weir Hotel
• 1st Turning Point on junior bike course
• Narrow 180 degree turn, SLOW DOWN participants and guide them around cone back to leisure centre
• Keep noise to a minimum – overnight guests at Weir Hotel
• Temporarily halt cars looking to drive from Weir Hotel to Xcel Centre and flag junior participants on road to motorists. Marshals do not have the authority to stop traffic but we can ask for driver's goodwill

BJ2

• Location: Google Pin | Roundabout, Waterside Drvive at Xcel
• 2nd Turning Point on junior bike course
• Guide junior participants around roundabout
• Next Lap: 180 degree turn, back to Weir Hotel
• Final Lap: Turn left at roundabout and dismount on line to proceed to transition zone
• Temporarily halt cars looking to drive towards Weir Hotel and flag junior participants on road to motorists. Marshals do not have the authority to stop traffic but we can ask for driver's goodwill

 

RUN

BEFORE YOU START

• Know your briefing time - see MY ROLE(S) section above
• See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures

COURSE MAP (interactive)

Press play button to start and display marshal posts

RM1

• Location: Google Pin | Walton Rowing Club
  Nearest post code: KT12 2JA
• 1st turning point on junior and senior run, at post BEFORE rowing club where Sunbury Ln meets towpath
• Runners approach on tarmacked stretch (upper towpath) and turn 180 degrees onto lower towpath (trail) leading back towards Xcel Centre
• Direct runners around 180 degree turn onto lower towpath
• BEWARE: Upper towpath sometimes used by Rowing Club as trailer parking area. Ensure safety of athletes, use flag provided

RM2

• Location: Google Pin | lower towpath near finish
  Riverbank behind Xcel Leisure Complex
• Busy post with athletes coming from and heading in different directions
• JUNIOR ATHLETES
  
  • Approach from Walton Rowing Club
  • Direct up the bank onto upper towpath towards split point near finish line
• SENIOR ATHLETES
  
  • On way out (approaching from Walton Rowing Club): Direct straight on along lower towpath towards Sunbury Lock
  • On way back (approaching from Sunbury Lock): Direct up the bank onto upper towpath towards split point near finish line 

RM3

• Location: Google Pin | towpath near Sunbury Lock
  Turning point marked with cones / signs
• 2nd turning point on senior run
• Athletes turn 180 degrees around turning point sign at coned area 
• SENIOR SHORT: 1x loop, 
• SENIOR LONG: 2x loops 

RM4

• Location: Google Pin | Upper towpath near finish
  Riverbank behind Xcel Leisure Complex
• Busy post with athletes coming from and heading in different directions
• JUNIOR ATHLETES
  
  • Direct towards Walton Rowing Club for next lap (junior short: 2 laps, junior long: 3 laps), or left into finish area
• SENIOR ATHLETES
  
  • Senior Long (2 laps): Direct towards Walton Rowing Club for next lap, or left into finish area
  • Senior Short (1 lap): Direct left into finish area

 

TRANSITION ZONE

BEFORE YOU START

• Know your briefing time - see MY ROLE(S) section above
• See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures

TRANSITION LAYOUT

PRE EVENT (BIKE RACKING)

TR1-4

• Location: Google Pin
• Check handle bars have end plugs
• Check participants have helmet, working helmet straps
• Direct participants to correct racking area:
  • Each bike rack has a number 
  • 5 bikes per rack, racked by the saddle, alternating from both sides, i.e 1st bike faces left, 2nd right and so on

DURING EVENT

TR1

• Location: Google Pin | Bike Out
• Ensure participants mount on designated line and direct them to correct funnel out of transition (bike out). 
• Junior participants cross the road and turn right onto Waterside Drive towards roundabout
• Senior participants turn left onto Waterside Drive
• Monitor timing system at bike out:
• Participants need to hold timing bracelet directly against pink sticker on timing device until participant’s race number shows in time stamp list on screen (approx. 1sec) and a beep is audible.
• If chip does not read, pull back and tap in again. If chip still does not read, double tap chip number (shown on participant's timing bracelet) on screen to manually add a time stamp

TR2

• Location: Google Pin | Bike In
• Ensure participants dismount on designated line and direct them to correct funnel into transition (bike in). Strictly no cycling into/in transition
• Monitor timing system at bike in:
• Participants need to hold timing bracelet directly against pink sticker on timing device until participant’s race number shows in time stamp list on screen (approx. 1sec) and a beep is audible.
• If chip does not read, pull back and tap in again. If chip still does not read, double tap chip number (shown on participant's timing bracelet) on screen to manually add a time stamp

TR3

• Location: Google Pin | Run Out
• Help participants to cross the road safely out of transition and follow sidewalk right towards the river onto run course
• Monitor timing system at run out:
• Participants need to hold timing bracelet directly against pink sticker on timing device until participant’s race number shows in time stamp list on screen (approx. 1sec) and a beep is audible.
• If chip does not read, pull back and tap in again. If chip still does not read, double tap chip number (shown on participant's timing bracelet) on screen to manually add a time stamp

TR4

• Location: Google Pin | Transition
• Enforce no cycling rule into or in transition
• Ensure participants put on helmets before moving their bikes
• Help junior participants rack/unrack bikes
• Keep bikes safe in transition zone – ensure no unauthorized access

 

FINISH

BEFORE YOU START

• Know your briefing time - see MY ROLE(S) section above
• See CHECK-IN tab of this pack for details on volunteer parking, meeting point for volunteer briefings and sign-in procedures

VENUE MAP

Please ensure athletes keep the finish line clear and move on to the spectator zone after fnishing their race. 

FM1 to FM3: Finish Line Marshal

• Location: Google Pin | Finish Line, river bank behind Xcel
  Xcel Leisure Complex, Walton KT12 2JG
• Direct participants into finish line and monitor timing system:
• Participants need to hold timing bracelet directly against pink sticker on timing device until participant’s race number shows in time stamp list on screen (approx. 1sec) and a beep is audible.
• If chip does not read, pull back and tap in again. If chip still does not read, double tap chip number (shown on participant's timing bracelet) on screen to manually add a time stamp