Airport Transfers Quotation request

Client Transportation Request Form (CTR Form)

Please complete all questions in full and check that all details are accurate before submitting. Estimated or incorrect information may result in your driver attending the wrong pickup point, date or time. This can lead to additional booking fees, and any rebooked journey will be subject to vehicle availability.

We will normally drop you as close to the airport terminal buildings as possible. If you specifically require drop‑off directly outside the terminal, any applicable airport barrier/drop‑off charges may be added to your quote.

Please read each question carefully and enter only the information requested in each field. If you do not yet have a particular detail, you may enter “TBC”; however, all information must be supplied and confirmed before your journey can be booked.

Once you have submitted your CTR Form, our system will generate a price and send it to the email address you have provided, usually within 72 hours (office working hours apply – forms submitted at weekends or on public holidays may take longer).

If you experience any difficulty submitting your form, or if your journey is not to an airport, please email your full journey details – including a contact telephone number – to goldlineexecutive@gmail.com with one of the following subject lines:

• “Airport Transfers Quote Request” – for airport journeys
• “Transport Quote” – for all other types of journeys

Clients requesting our Legal Document Courier Service, Secure Mail or Luggage Collection Service should also contact us directly by email.

Kind regards,

Beverly‑Maria & Bryan Pinder
Goldline Client Courier Service

FULL NAME of Person Booking (required Title, first name and surname)*

Contact mobile number to be used on the days of travel.This field is required. This mobile must be switched on and able to receive UK calls and texts when you land back in the UK, as your driver will use this number to contact you. No other number will be used to send your meetup information. It is the responsibility of the person making the booking to provide the correct number. Goldline will not be responsible for incorrect numbers supplied or any inability to contact you in these instances.*

example 07505123456

Landline Number ( this number will only be used to discuss this booking if need be) This number will not be used on travel days*

Area CodePhone Number

Collection address. please include the house name, number & street name;*

Town / village / city;*

Full Postcode;*

Number Of Passengers including infants and children;*

Please include all children and infants. Nb No infant or child can sit on the lap of an adult during long distance travel - every passenger must have their own seat in the vehicle. Please provide your own child seats for your journeys. Child seats will be securely stored once you have been dropped off and placed back in the vehicle ready for your return journey.

Number Of Cases Including sizes; Please read the notes below this question;*

Please be specific about the number and size of all luggage, including all hand luggage.If you have buggies, prams or mobility equipment, you must include full details in the “Additional Information” field further down the page. This information is essential to ensure that the correct size vehicle is allocated for your journey.Any additional luggage not declared in response to this question will not be permitted in the vehicle on the day(s) of travel.Hand luggage that has not been declared above may, at the driver’s discretion, be carried on the passenger’s lap; however, this is entirely at the client’s own safety risk and is not recommended.

What's your email address - this is required so we can send you your quote. please ensure your email address is inputted exactly as it appears on your email account.

example@example.com

Date of travel TO the airport, Seaport or Hotel*

Date

Travel to which airport, Seaport or Hotel?*

Only mention the name of the airport or hotel you are traveling to

Requested PICKUP TIME*

Most airports require passengers to arrive around three hours before their flight departure time. Please check the exact recommendation with your airline and keep this in mind when choosing your pickup time, allowing enough time for:Travel in the vehiclePossible traffic delaysWeather conditionsIf we are unable to accommodate your requested pickup time, we will offer an alternative. Please check your completed form carefully when it is returned to you.

Airport terminal number*

Major airports such as Manchester, Gatwick and Heathrow have multiple departure and arrival terminals that are numbered (e.g. T1, T2, etc.).For airports with only one terminal, such as Leeds Bradford, please enter “Main” as your answer. If you are being dropped off at an airport hotel, please specify the hotel name in this field instead.

Do You Want to be Dropped of outside the Terminal Y/N*

All airports now charge a fee to vehicles that enter and exit the terminal front/drop‑off area. These charges typically range from around £4.00 up to £25.00, depending on the size of the vehicle and how long it stops to load/unload.For example, Leeds Bradford currently charges up to £15.00 for a 5–10 minute stop and £6.50 for 1–3 minutes. Charges increase for larger vehicles and will continue to rise if the vehicle is delayed (e.g. approximately £54.00 per hour). Please check with your chosen airport for current pricing. We will normally drop you as close to the airport as possible without entering the terminal front/drop‑off area. If you specifically request to be dropped or collected directly in front of the terminal, these airport charges may apply and will be added to your fare where applicable.

Flight Number (going on holiday)*

This is the number recorded on you ticket as a flight reference or flight number. for example "LS1253)

Flight time (going on holiday)*

This is the plane departure time recorded on you ticket for example "05:00 hrs or 5:am

Date of RETURN journey from airport (NB; this is the date your plane LANDS Back in the UK*

Date

Flight landing time Please use the 24 hour clock format to avoid confusion *

Your driver will normally be scheduled to pick you up 30–45 minutes after the landing time you have given us, unless you notify us in advance of any delays or we are aware of different passport control processing times.Please ensure the mobile phone number you have provided is switched on and able to receive UK calls and texts when you land, so that our driver/office can contact you. This helps to avoid delays in collection, missed pickups, or additional waiting time charges.

Landing at which airport and Terminal*

Ensure you give us the correct UK airport name and Terminal number your flight is landing at

Flight Number (Coming back after you holiday) This is displayed on your flight ticket, Please only supply the correct flight number as your driver uses this to track your flight. Incorrect information will lead to delays in collection or additional waiting time costs applied *

your pick up time will be calculated between 30 minutes and upto 1 hour after you land depending on your airport

Number of additional pick ups or drop offs*

All additional pickups and drop‑offs must be confirmed and correct at the time of booking to ensure we allocate the correct size vehicle.Please list each additional pickup or drop‑off address in full – including house number/name, street, town/city and postcode – in the “Additional Info” field lower down the page. Please Note; addition drops/collections cannot be requested direct to the driver on the day of travel.

Which Terminal? for example T1, T2 etc or if your chosen airport only one terminal then just put "main T" This field will not let you submit with any other answers*

Address of any additional Pick ups & drop Offs or additional information you would like to add*

additional pick up and drop off addresses MUST be the full address inc postcode and be correct at time of booking to ensure you given the right price. Quotes are worked out on total mileage of the cars journey to take you to your destination and return to base and the total required time needed for the journey and your later return. Please also tell us about any additional non- regular baggage ie; buggies, prams walking aids etc. Items of this nature will take up more room in the vehicle and may reduce the amount of cases that can be carried - check to see if you can hire these items at your destination location before committing to carrying them from home.

A £40 non refundable deposit is due at the time of booking but only when we confirm availability. deposits secure your requested dates but do not confirm the booking

Balance to be paid at least 21 days prior to departure or at the time of booking if less than 7 days to travel date. No refund will be issued if cancellation happens within 7 days prior to travel date - Balance payments confirm your booking

A copy of our latest T&Cs will be sent with your quotation.

I agree that all the details above are correct, I also have read and agree to all the terms and conditions of a Private Hire Transport contract (supplied with your quote email)

Quoted prices cannot be gauranteed for journeys that are requested over six months from todays date. All quotation prices are guaranteed for 4 days from todays date.

Quotations will be given via return email within 72 hours subject to office operating hours

if you are an employee / manager/ owner from another airport transport provider, quotations will only be given for a fee unless you state that you are not price matching, our teams time is valuable and will only be spent on genuine enquiries from our clients, account holders and potentioal customers

each quote will have a unique reference number that must be used in all correspondance and payments

Please be aware that the return date is prebooked for the date and times you have requested. If your airline cancels, delays or diverts your return flight, it is the Airlines responsiblity to organise replacment transport and reimburse you for your prebooked transpot with us. Any additional journeys required outside of the dates and times specified by you on your booking form are subject to avaialbility and additional costs.

Client Signature.

DATE

Date