BeachRoc April 2024 General Booking Form

To make a Booking

for the Event Hotel

TROUVILLE HOTEL

April 26-29th 2024

Based at Sandown

(Isle of Wight)

By the "Blue Flag" Beach

If you wish to only book the Dance Weekender Pass

please use this LINK
PLEASE NOTE AS OF 19/5/23 - ALL FEMALE ONLY NEW BOOKINGS- WILL REQUIRE GENDER BALANCING WITH NEW MEN TO BOOK AS WELL

FEEDBACK FROM BEACHROC 2023
FEEDBACK LINK

PRICING OVERVIEW - TROUVILLE HOTEL

Trouville Rooms & BeachRoc Event	Price Per Person
Twin or Double. Two people. Side Sea View & Non Sea View rooms	£299pp
Triple Room, Double and Single bed. Three people. Side Sea View	£299pp

Standard Single room one person. Non sea view	£315pp
Large Non Sea View Rooms single occupancy (very limited)	£355pp

All rooms subject to availability. Prices exclude Ferry crossings. Prices include Half Board. Prices include Vat Bookings based on one lead name paying invoices per room.

Budget for Ferry - Book Direct price with Wightlink Ferry (Portsmouth & Lymington) is estimated to be for 2024, for up to 4 passengers in a car. £80-90. (could be less) TBC

CLICK ON THE SECTIONS YOU REQUIRE

But if you need help, please call 07944 971195.

INFORMATION SECTION
THIS IS THE FIRST SECTION
BOOKING FOR BEACHROC 2024

Join us our excellent dance weekender.

This year we are offering you AGAIN a choice to book your ferry travel direct (with our exclusive deal codes) which can save you money and give you direct flexibility to make alterations to your crossing with amenment charges.

Alternative, we can arrange to have the ferry travel tickets booked for you.

One booking form per room please.

You are booking for Trouville Hotel

(1) Hotel Prices with BeachRoc event are shown below.

(2) The Ferry Prices are CURRENTLY shown as guide prices.

Read below for clarification.

See further below for outline of price structure.

These prices inclusive of VAT.

Ferry Prices are non vat but admin charges are inclusive of Vat.
All prices are based on

Half Board only at the Trouville.

Prices include Vat.

All rooms subject to availability.

The BeachRoc event Pass

Twins or Doubles are based on two people sharing

Double or Twin Sea View rooms

£299pp (Excluding Ferry)

Triple Sea View room

1 x Treble room 3 people

(One double, one single bed)

£299pp (Excluding Ferry)

Double or Twin NON Sea View rooms

£299pp (Excluding Ferry)

Single room Non Sea View

£315pp (Excluding Ferry)

Single room Non Sea View (large room)

£355pp (Excluding Ferry)

Ferry prices

At the 2023 BeachRoc, Trouville Hotel with their links to Wighlink Ferries were able to provide us with a LINK that save over 50% of the normal rates if you went Direct.

Those who booked direct booked direct got a Ferry crossing for just £69.30 for up to 4 passengers in a car!!
Crossing were from Portsmouth or Lymington.

Its Estimated we should budget at £80 (cost price) per car & occupants for 2024 booking direct with a special Trouville link and confirmed price, we will get towards the end of 2023.

The booking process is so simple to do direct with Wightlink.

If you wish the hotel to do this for you please add £24 per ticket to the "ticket cost price" to cover the cost of their time, involving MJRoc too in forwarding the ferry ticket.

In 2023, unfortunately the Red Funnel crossings were not as competitive as Wightlink and only provided a 15% discount link. We wait to see how they will approach 2024 pricing.
LINK to 2024 Website for BeachRoc 2024

So you can read more about your booking.

FERRY PRICES AND FLEXIBLE OPTIONS
FERRY BOOKINGS - flexible options
FERRY PRICES

PER CAR- up to 4 people

Crossing from Portsmouth or Lymington (Wightlink)

Crossing from Southampton (Red Funnel)*

Please note Ferry Prices are not subject to VAT.

FERRY BOOKINGS - special prices expected soon

At our 2024 weekender, BeachRoc will now have two options for your ferry crossings.

1/ Book it yourself, very easy too at the cost price without admin fee (Link provided by hotel). Plus you pick the the times you want and can make any time alterations at a later date.

2/ Ask that Trouville hotel to book it for you. Ferry Cost price + £24 admin fee.

However with any BeachRoc ferry bookings or special link, there are only a limited number of car spaces per crossing at hotel discounted pricing (and that all hotels on the IOW are collectively trying to possibly book the same times).

Up to 4 people per standard car up 5m length, 2.24 m high (supplements for larger vehicles)

BOOK THE FERRY YOURSELF- DIRECT

If you make a completely separate direct booking (by-passing BeachRoc) with either Ferry Company, you will pay the "going rate", however you will have the flexibility to guarantee the ferry crossing times you want. BeachRoc will not be involved with your crossing.

EXTEND YOUR TIME ON THE ISLE OF WIGHT

This would also be for those who wish to extend their stay on the Isle of Wight. There could be ferry supplements depending on the length of the extended period, but this will be shown when you are trying to make a booking. We rececomend you make your own direct booking.

The Trouville Hotel will let us know in March 2024 of any rooms that maybe available for extra nights (these are rooms from other 4 days group bookings that have not been sold and the hotel can release for 1-4 day bookings for BeachRoc dancers). Alternatively book other options on the IOW.
A NOTE TO THOSE ON LATE FERRIES

AS DINNER IS FROM 6.30-8PM

* you will miss dinner at the hotel, sandwiches could be provided with advanced notification, by you one month before the event. If you have not advised, there will be no provisions and no cash refunds.

If you miss the ferry or there are delays at the Ferry Port, this is outside our control and if you miss the dinner slot, there is no compensation for missed meals.
A NOTE TO THOSE WHO MAY LEAVE THE EVENT ON SUNDAY NIGHT

AND MISS DINNER, and/OR SKIP BREAKFAST FOR AN EARLY FERRY.

If you CHOOSE to take the earlier Ferries as this is a Three Night weekender package, there is no compensation for any missed meals.

Two night packages may be available in the Royal Pier Hotel.
HOW WE INVOICE FOR BEACHROC 2024

One invoice is for the Hotel & Event Pass

a/ BeachRoc event (without Ferry) with initial £50pp* cash deposit (add £1 transfer admin fee). Due within 5 days of booking invoice arriving please. Full payment due from 14/1/24.

No Ferry charges included.

If you wish MJRoc to book your Ferry as well as the Hotel & Event Pass

b/ Second Invoice.

BeachRoc Ferry Only Invoice, issued once we have your request to book the ferry and then payable on Invoice.

PLEASE NOTE

If you book direct your ferry, you only have the one invoice (a).

Deposits are £50pp, non refundable.*

If you are happy to proceed and guarantee your place at BeachRoc 2024, please now complete this booking form.

PARKING INFORMATION
TROUVILLE HOTEL CAR PARK

Limited spaces only for guests of this Trouville hotel. NOW FULLY ALLOCATED

2024 CHARGEABLE: £5 per day- £15. Plus £10 deposit for Key to car park.

It is a small car park, where cars are left all weekend and no access until Monday 8am. FULL.

There are other options to Park.

Meters right outside hotel and local Paid car parks.

Local town free parking areas just 5 minutes walk away from hotel.

ALL THIS INFORMATION ABOUT OTHER PARKING OPTIONS (with weekend poarking permits) WILL BE SENT TO YOUR PRIOR TO THIS EVENT.

Lucky free Draw for any spare places will take place in Mid March 2024.

only for Priority Re bookings (those who attended BeachRoc 2023).

Amount of spaces available in the draw will be confirmed prior to the draw.

------------------

1/ CHOOSE YOUR ROOM IN EITHER - A, B, C OR D
BOOKING SECTION
Where this "*" appears, you must complete the box or the form will not process when you submit at the end.
WHAT WOULD YOU LIKE TO BOOK?

Please tick the "CIRCLE" of your choice.

1A/ SINGLE ROOMS
SINGLE
Trouville Hotel Price (excludes ferry) SINGLE ROOMS

FINAL ONE CHECK FIRST BEFORE BOOKING FOR AVAILABILTY. Trouville Male Single Room (Male) HB NSV 3 Nights £315ppFINAL ONE CHECK FIRST BEFORE BOOKING FOR ANY AVAILABILTY Trouville Male Large Room for one (Male) HB NSV 3 Nights £355pp (Call first for any availability STA) Room with either be a Twin or Double room for one STA.-----CURRENTLY SOLD OUT CHECK FIRST BEFORE BOOKING FOR AVAILABILITY. Trouville Single Room (Female) HB NSV 3 Nights £315pp GENDER BALANCE REQUITED.-----CURRENTLY SOLD OUT - CHECK FIRST BEFORE BOOKING FOR ANY AVAILABILITY. Trouville female Large Room for one (Female) HB NSV 3 Nights £355pp (Call first for any availability STA) Room will either be a Twin or Double room STA. GENDER BALANCE COULD BE REQUIRED

1C/ DOUBLE ROOMS
DOUBLE ROOMS - 2 PEOPLE
Trouville Hotel Price (excludes ferry) DOUBLE ROOMS

Currently Sold out (as of 1/7/23)Trouville Double Room (Male/Female) (Side Sea Views) SSV HB 3 Nights £299pp -------Currently sold out - Trouville Double Room (Male/Female) NSV 3 Nights (limited) £299pp (sta)
Please note some people while they have paid a deposit for a Double room, may not pay their Balances in January 2024 releasing a room, no guarantees. People who have booked Twin Rooms could request a switch.

Alternately we have double room options and suggestions in the next door hotel and other options. Please call or email info@beachroc.com

1D/ THREE PERSON ROOMS
THREE PERSON ROOMS
Trouville Hotel Price (excludes ferry) TREBLE ROOMS

SOLD OUT - CHECK FIRST Trouville Double Bed + Single Bed same Room (Gender check first) SV HB 3 Nights £299pp

2/ DIFFERENT HOTEL?
DIFERENT HOTEL OPTION?
I would like to book a DOUBLE BEDROOM with possible Sea View on Request- new bookings only. Premier Inn Hotel is next door to the Trouville Hotel.

YesNo
I would like to book a TWIN BEDROOM with possible Sea View on Request- new bookings only. Premier Inn Hotel is next door to the Trouville Hotel.

YesNo
I would like to book a SINGLE BEDROOM with possible Sea View on Request- new bookings only. Premier Inn Hotel is next door to the Trouville Hotel.

YesNo
Prices for these options will be available soon.
An alternative Recommended Hotel where I/We can book ourselves direct.

YesNo

3/ YOUR FERRY OPTIONAL CHOICES - PLEASE COMPLETE
BOOK FERRY OPTION VIA BEACHROC
I would like the Hotel BeachRoc Admin departments to book our Ferry Travel Ticket with added £24 admin fee per ticket.*

YesWe will book our own ferry
BOOK YOUR OWN FERRY OPTION
I would like to book the Ferry direct myself with Special Link code provided when fully paid all balances.*

YesNo
WHICH FERRY PORT OF DEPARTURE & RETURN.
Which Ferry Port do you wish to travel from? Other options*

4/ GENDER BALANCE SECTION - PLEASE COMPLETE
Gender Balance Declaration
Gender Balancing Declaration*

We are a male/female room bookingWe are a Female only booking (must be prior agreed BEFORE you submit this booking form)We are Male only booking
GENDER BALANCE - By choosing the above accommodation option, you are agreeing to abide by the Gender Balance Terms & Conditions.
Gender Balancing (once booked, any later name/gender changes are subject to the terms & conditions).

4A/ FEMALES ONLY BOOKING - click here
Female Declaration

I am a single Female and I agree to the terms & conditions to be able to bookWe are an "all female" booking and understand the T & C's applicable.We are NOT a female only booking.
Who is, who are the Males you are gender balancing with?

5/ YOUR BOOKING DETAILS - PLEASE COMPLETE
LEAD NAME RESPONSIBLE FOR THIS BOOKING
Name*

First NameLast Name
Gender is required for Gender Balancing*

MaleFemale
Date of Booking today*
I confirm I have read the MJRoc Website page in full which lead me to this booking form and fully understand what I need to do to book.
I confirm I have read the MJRoc Website*

Yes I confirm I have read in full and wish to proceed
CONTACT DETAILS
Address*

Street Address

Street Address Line 2

CityCounty

Postal Code
Phone Numbers
Main Phone Number*

Code (first 5 numbers only)6 numbers only Phone Number
Alternative Phone Number*

Code (first 5 numbers)Phone Number
Emails
Email*
example@example.com
Retype your email *
example@example.com
PLEASE DOUBLE CHECK YOU HAVE SPELT YOUR EMAILS EXACTLY THE SAME ABOVE - THANK YOU
Alternative Email Address (if same as above just add "X" to this box please).*
SECOND NAME? IF SO PLEASE COMPLETE.
2nd Person Full Name
Email Address
Male or Female

MaleFemaleN/A as booking single room only
THIRD NAME?
3rd Person Full Name
Email Address
Male or Female

MaleFemaleN/A

6/ HOW TO PAY SECTION & THEN SUBMIT YOUR BOOKING
HOW TO PAY BY INVOICE
There are a few ways to pay, this will be covered in your invoice letter.

Non refundable deposits are £50pp. (+ £1 admin fee by transfer)

Please note BeachRoc is not an insurance company so will not cover any losses should you have to cancel. Please take out holiday insurance with a 3rd party to cover the risk if you have to cancel.

(Full payment is due if booking after 21st Jan 2024).

YOU HAVE 5 DAYS (Check your individual invoice) FOR YOUR PAYMENT PLEASE TO REACH US FROM DATE OF RESERVING YOUR BEACHROC PLACE.

THANK YOU.

PS DO NOT!!!! PAY ANYTHING UNTIL YOU HAVE AN INVOICE

PEOPLE HAVE PAID TO DORMANT ACCOUNTS, I.E. WE HAVE NEW BANK ACCOUNT
Admin Fees are applicable for (plus Vat at the prevailing rate)*

Bank transfers £1 admin fee per transactionProcessing and paying into our Business bank per transaction £5 admin fee if bank charges MJROC a fee or you make a payment by cheque.PayPal, please check the admin fee for this workCash if paid to Colin Shaul with 5 days of invoice no fee.
BOOKING TERMS AND CONDITIONS
I have READ and AGREE to MJROC's Terms and Conditions as laid out in this website (under T&Cs on website menu).

ADDITIONAL online forms will be required and Links sent to you from February onwards or if late booking, after Balance payment has been received. *

Vat Registration Number 423 7540 08
Please type your name in FULL, this acts as your signature to the Booking Form
SIGNATURE.*
Date*

MonthDayYear
Date
If this form does not submit, then you will find a section/s highlighted in RED that you will need to have completed before you can resubmit.
COMPLETE BOOKING
Should be Empty:

COMPLETE BOOKING