Application for External Changes to a Residence

Application for External Changes to a Residence
The Covenants require that "No building, fence, wall, antenna, swimming pool or other structure shall be commenced, erected or maintained upon the Properties, nor shall any exterior addition to or change or alteration therein be made until the plans and specifications showing the nature kind, shape, height, materials and location of the same shall have been submitted to and approved in writing as to harmony of external design and location in relation to surrounding structures and topography by the Board of Directors of the Association, or by an architectural committee composed of three (3) or more representatives appointed by the Board. In the event said Board, or its designated committee, fails to approve or disapprove such design and location within the thirty (30) days after said plans and specifications have been submitted to it, approval will not be required and this Article will be deemed to have been fully complied with."

For further information, the current Planning Guidelines may be found on the trurohomes.org website. To be considered by the committee the application must be submitted via this webform. You may also download a hard copy, print, complete and return to the clubhouse mailbox. The webform is the preferred method.

Requests for architectural changes must include the following information, as appropriate:
- Brief description of the project.
- Drawings, including plans, elevations, and details, as necessary to completely describe the location of the project on the site, and the nature, kind, color, shape, height, length, and width of the project. Applications shall include a copy of the House Location Plat approved by Fairfax County showing the existing yards for the property and a drawing indicating the approximate location of neighboring houses.
- Specifications describing the specific nature and kind of materials to be used, and workmanship are required in sufficient detail for the Committee to make a decision. For fences, screens and similar projects, the specifications all be included in the letter of request.
- Written evidence that abutting neighbors, or those to whom the project will be visible (e.g. across the street) are aware of the proposed project.
- Samples or photographs of similar completed projects may be included and encouraged, if they help explain the project.
- For major additions or modifications to existing houses complete detailed drawing and specifications are required.
Submittals to the ACC for review must be received no later than 5 days before the ACC meets (generally the second Tuesday of each month). Other submissions shall be considered untimely and improvidently filed, unless the Committee waives this requirement.

PLEASE BE AS DESCRIPTIVE AS POSSIBLE
Your First and Last Names*

First NameLast Name
Your Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Your Email*
example@example.com
Your Phone Number*
Please enter a valid phone number.
Estimated Start Date (after approval)*

MonthDayYear
Date
Estimated Completion Date*

MonthDayYear
Date
Type of Improvement/Alteration:*
Please select the type of work that will be done to the exterior of your home/property. If your project includes several components listed, choose the "Home addition/Other" option.

Exterior Painting

Please complete the following questions to the best of your ability. The more detail you can provide, the easier it will be for the committee to evaluate your application and offer approval.
Have you reviewed the ACC Painting Tips Document? You may also refer to the ACC Planning Guidelines beginning on page 20 for color suggestions.
What brand of paint will be used?*
Example: Bear, Glidden, Sherwin-Williams
What color will be used for the primary color?*
Example: Use the name of the manufacturer's color, for example "Oxford Brown" or "Cloudburst"
What accent color will be used, if any?*
Example: Use the name of the manufacturer's color, for example "Oxford Brown" or "Cloudburst". If none, enter NA
What color will be used for entry doors, if any?*
Example: Use the name of the manufacturer's color, for example "Oxford Brown" or "Cloudburst". If none, enter NA
What color will be used for garage door, if any?*
Example: Use the name of the manufacturer's color, for example "Oxford Brown" or "Cloudburst". If none, enter NA
What color will be used for window trim, if any?*
Example: Use the name of the manufacturer's color, for example "Oxford Brown" or "Cloudburst". If none, enter NA
What color will be used for rain gutters, if any?*
Example: Use the name of the manufacturer's color, for example "Oxford Brown" or "Cloudburst". If none, enter NA
What color will be used for exterior decking, if any?*
Example: Use the name of the manufacturer's color, for example "Oxford Brown" or "Cloudburst". If none, enter NA
If there are any additional comments you'd like to be considered, please enter them here:
Please add a current photo of the front of your home and any photos, drawings or other files that are pertinent to your proposed project.*

Cancelof
Is the above information complete and accurately describes your intended project?*

Yes

Roofing

Please complete the following questions to the best of your ability. The more detail you can provide, the easier it will be for the committee to evaluate your application and offer approval.
Please provide a link to the brand and model shingle that will be used for your new roof.*
Please copy and paste the exact URL of the product page on the manufacturer's website.
What color shingles will be used?*
Example: Please enter the color used by the manufacturer, like "Williamsburg Slate" or "Mission Brown"
Please include any additional information such as planned alterations to roof line, gutters, venting or other elements not currently present on your existing roof.*
If none, enter NA.
Please add a current photo of the front of your home and add any photos, drawings or other files that are pertinent to your proposed project.*

Cancelof
Is the above information complete and accurately describes your intended project?*

Yes

Driveways, Walkways, Patios and Paving

Please complete the following questions to the best of your ability. The more detail you can provide, the easier it will be for the committee to evaluate your application and offer approval.
Please refer to page 9 of the ACC Planning Guidelines for information regarding Driveways, patios and paving. Also be sure to familiarize yourself with the Fairfax County ordinances regarding driveways, patios and paving. Your property may be located in a Resource Protect Area as well, which require special permits and considerations for alteration to or addition of driveways, patios and paving.
Please describe your driveway, walkway, patio or paving project in as much detail as possible.*
Please include whether you are replacing existing or adding new. If you are replacing existing materials, please be sure to indicate whether the same footprint/size/shape will be used or if there will be changes.
What material will be used?*
Example: Concrete, asphalt, pavers, brick, treated concrete.
If you will be using a manufactured material like pavers or brick, please provide a link to the project page.
Have you obtained required permits and/or approval from Fairfax County for this project?*

YesNoN/A
The approval process will be easier if you can provide a drawing or photo of the proposed changes. Please provide as much additional information as possible.

Hint: Use Google Earth to screen capture aerial views and notate any changes to footprint, or use your phone's camera to capture a picture and use the edit feature to outline changes. You may also ask your contract to provide you elevation drawings or design sketches that would be helpful to include here as well. Lastly, any photos or examples of other neighborhood houses with similar work can be included as well.
Cancelof
Is the above information complete and accurately describes your intended project?*

Yes

Windows

Please complete the following questions to the best of your ability. The more detail you can provide, the easier it will be for the committee to evaluate your application and offer approval.
Applications to replace exterior windows require the following information to be submitted for committee review.
Who manufacturers the windows?*
Example: Pella, Anderson, Thompson Creek
What model window will be used?*
Example: Pella Lifestyle, Anderson A-Series
Please provide a link to the product page from the manufacturer's website.*
Please copy and paste the URL to the product's web page.
Will there be any windows moved or eliminated?*

YesNo
If you answered yes to the prior question, please describe which windows will be moved or eliminated. Please provide as many details as possible. Also be aware that, generally, windows on the mid-century modern models are not permitted to be moved or eliminated.
Will the replacement windows be the same size as the original windows? (referring to the exterior opening, not the actual glass surface area)*

YesNo
Please provide the type being used for each window replacement.*
Example: Kitchen front window will be casement, Living room rear will be fixed.
Please add a current photo of the front of your home and any relevant files, pictures or drawings that demonstrate the proposed project.*

You may submit pictures of similar homes with the proposed windows to demonstrate your plans.
Cancelof
Is the above information complete and accurately describes your intended project?*

Yes

Entry and Garage Doors

Please complete the following questions to the best of your ability. The more detail you can provide, the easier it will be for the committee to evaluate your application and offer approval.
Which door is being replaced?*

FrontSide/RearPatio/DeckGarage
Please provide the manufacturer of the door.*
Please provide the model/product number of the door.*
Provide the manufacturer's model name or number.
Please provide a link to the manufacturer's product web page.*
Copy and paste the URL of the web page.
Please provide the planned door color.*
Please use the manufacturer's color.
If there will be glass in the door, please specify if the glass will be clear or frosted.*

ClearFrostedN/A
Please offer any additional description or background on your proposed door change, if applicable. The more detail the better.
Please add a current photo of the front of your home and any photos, drawings or files to demonstrate your proposed work.*

You may submit pictures of similar homes with the proposed doors to demonstrate your plans.
Cancelof
Is the above information complete and accurately describes your intended project?*

Yes

Fences and Free Standing Screens

Please complete the following questions to the best of your ability. The more detail you can provide, the easier it will be for the committee to evaluate your application and offer approval.
Please refer to the ACC Planning Guidelines on page 9 for guidelines and page 25 for examples of approved fence styles.

It's important to note that front yard boundary fencing is prohibited for all Truro homes. Fences will not be approved if the installation will obstruct sight lines for vehicle or pedestrian traffic and must be in conformity with the architectural character of the community.
Which are you applying for?*

FenceFree-standing screen(s)
Please provide the height of the proposed fencing or screening. Enter the maximum height in number of feet above grade.*
Fencing must not exceed four feet above grade in height. Ground level free-standing screens may not exceed six feet above grade in height.
Please provide the percentage of open space between fence slats. Enter the openness in percentage.*
Fencing must remain at least 50% open to be approved. Enter just the number without the % sign. If you are applying for a screen enter 0.
If you are applying for a free-standing screen, please provide the length in feet.
Free-standing screens may not exceed sixteen feet in length.
How many screens are you applying for?
If you are applying for multiple screens, they must be offset with at least one foot between screens and must be approved in advance. Excessive use of screening is discouraged.
If the fence or screen will be painted or stained, please provide the manufacturer and color of the paint being used.
Example: "After Dark". If the fence or screen is being painted or stained, it must the parent structure or otherwise be in conformity with the rest of the community.
Please enter additional details about your proposed fencing and/or screens. You must include details about the materials and finish.*
See the ACC planning guidelines for more information on materials and finish. Generally, fences must be constructed of wood and no chain link fencing will be permitted.
Please include as many photos, drawing or files necessary to demonstrate your intended project.

Hint: Use Google Earth to screen capture aerial views and notate where fencing and/or screening will be placed, or use your phone's camera to capture a picture and use the edit feature to outline changes. You may also ask your contractor to provide you with elevation drawings or design sketches that would be helpful to include here as well. Lastly, any photos or examples of other neighborhood houses with similar work can be included as well.
Cancelof
Is the above information complete and accurately describes your intended project?*

Yes

Home Additions and Other Projects

Please complete the following questions to the best of your ability. The more detail you can provide, the easier it will be for the committee to evaluate your application and offer approval.
Generally, the nature of these types of requests will likely prompt additional questions or require more input from the ACC. The more information you can provide here, the easier it will be for the ACC to evaluate your request and provide feedback. It is typical for these types of requests to require the homeowner be in attendance for the next upcoming ACC meeting (typically the second Tuesday of the month). Someone will reach out to you to request additional information and/or to let you know that you've been added to the ACC meeting agenda. Attendance at the meeting is strongly encouraged.
Please enter a thorough description of your project including as much detail as possible. *
Please provide links to product pages for the materials you plan to use for your project. Include as many links to products as necessary, and indicate any product options like color and size, if applicable. *
If this project requires Fairfax County permits or approvals, have you begun the process of acquiring those?

YesNoN/A
Please upload as many files as needed to demonstrate your proposed project. This may include architectural drawings, product images, pictures of homes with similar alterations etc. *

Cancelof
Is the above information complete and accurately describes your intended project?*

Yes

Please provide a list of neighbors aware of the project. At least 2 neighbors should be listed.
Neighbor #1 Name*

First NameLast Name
Neighbor #1 Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Neighbor #2 Name*

First NameLast Name
Neighbor #2 Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Neighbor #3 Name

First NameLast Name
Neighbor #3 Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Owners' Acknowledgments: I/we understand and agree:
- ACC approval of a project does not eliminate the necessity of obtaining the required building permits or other governmental approvals.
- Obtaining a county building or work permit does not relieve the applicant of the responsibility of obtaining approval of the Committee.
- Approval of a project by the committee does not negate the applicant's responsibility to execute the project in a workman-like manner.
- Storage of materials prior to, during and after construction should, if possible, be in an area not visible from the street.
- Committee approval includes the right to inspect the completed project to assure the execution of the approved plan.
- Project should be completed as expeditiously as possible so as not to create a
  nuisance or annoyance to the neighborhood. The project should be completed within 6 months unless extended by the committee.
- No work on the proposed change shall begin until written approval of the ACC has been received. If work is done prior to approval, I may be required to return the property to its former condition at my own expense if this application is disapproved wholly or in part; and I may be required to pay all legal expenses incurred.
- There shall be no deviations from the plans, specifications, and location approved by the ACC without prior written consent of the ACC. Any variation from the original application must be resubmitted for approval.
Signature

Clear
Please verify that you are human*
Should be Empty:

Application for External Changes to a Residence

PLEASE BE AS DESCRIPTIVE AS POSSIBLE

Exterior Painting

Roofing

Driveways, Walkways, Patios and Paving

Windows

Entry and Garage Doors

Fences and Free Standing Screens

Home Additions and Other Projects