Schedule a TMA Room

West Campus Room Scheduler

This form is to request rooms for class-specific student projects in the WCCB, WCOB, and WCAS.
Following BYU Policy, rooms in the WCCB, WCOB, and WCAS are only for use by current BYU faculty, staff, and students for projects directly related to BYU classes or hosted by approved BYU associations. If you are a student involved in an approved BYU association, or in a project for a class in which you are currently enrolled, you can fill out this form to request use of space to rehearse or to host your event.

If you are involved in an off-campus group or project (whether you are staff, faculty, student, or community member) you are not able to use BYU space without sponsorship and department permission. (For more details, see “https://policy.byu.edu/view/scheduling-and-use-of-byu-facilities-procedures?s=s1047.)

Note that just being a BYU student does not give you permission or rights to use BYU spaces, which are carefully managed resources of the Church of Jesus Christ of Latter-day Saints. If you have questions about whether your group or event qualifies for space, please contact the TMA Department directly.
West Campus Room Scheduling Policy

To schedule space, you have two options. You will need to either complete this form, or come to the TMA Front Desk in the WCOB. Our office is open M-F 8:00am - 5:00pm. We will not schedule rooms over the phone or by email.

To schedule a room for a TMA One Act, you will need:
- The name of your project
- The name of the point person who will do scheduling for the project
- A confirmation from your team that your rehearsal time will work for everyone (don’t plan on reserving rooms BEFORE you talk with you cast/team in hopes of grabbing space early. There is plenty of room for everyone.)
- If you are trying to reserve multiple spaces at once, please have your dates written down if you are scheduling with a TMA secretary.
- Confirmed alternate times that could work if your first times aren’t available. Again, if you are scheduling with a TMA secretary, please have your dates written down.
ROOMS AVAILABLE

There are 8 REHEARSAL SPACES on West Campus:

WCCB 1010 (Black Box Theatre, available only to One Acts for rehearsals)
WCCB 1020 (Studio Rehearsal Room)
WCCB 1150 (Mainstage Rehearsal Room)
WCCB 2176 (Theatre Flex Classroom)
WCCB 2180
WCCB 2182
WCCB 2316
WCCB 2343

All other rooms that belong to TMA on West Campus can be scheduled for other events (production meetings, writing sessions, student group meetings, etc.) The front desk secretaries will be able to help you identify rooms that will best serve your needs.

TIMING

TMA 436 One Acts will receive priority when scheduling rehearsal spaces at the beginning of each semester. No one besides the One Acts will be able to schedule anything for one week after the add-drop deadline each semester.

Other projects (not rehearsals) can schedule non-rehearsal rooms after the add-drop deadline.

After the One Acts have had their time at the beginning of the semester to schedule, any other projects will be able to schedule rehearsals/auditions in the 8 rooms above.

Anyone can schedule any available room (except Black Box 1010) the day of, first come first serve.

HOURS ALLOWED PER WEEK

To ensure that as many projects as possible can get time in rehearsal spaces, there will also be a limit on how many hours are permitted within different areas. The policies for those are as follows:
- Each One Act will have up to 6 hours per semester in WCCB 1010 (Black Box), which does not include time for tech rehearsal. (Tech rehearsals are scheduled in TMA 436 directly with a Black Box RSM).
- Each One Act will have up to 6 hours per week in any of the other rehearsal rooms.
- Other projects outside of the One Acts will have up to 4 hours per week in any rehearsal rooms, except the Black Box 1010.
- Other projects (not rehearsals) will have up to 4 hours per week in any of the non-rehearsal rooms.
Please Note: TMA has no restrictions on the amount of time that projects can use any room on the main campus, except the Wilkinson Center. The front desk secretaries have to be the ones to schedule main campus rooms, so contact them directly for those needs.

YOUR RESPONSIBILITIES

When you reserve rooms, you will sign a contract agreeing to leave the space exactly as you entered it. If, for any reason, there are any complaints or issues regarding the condition of the room after you left, you will lose your privileges to rehearse in any TMA spaces for one week. Continuous neglect of the spaces will lead to the loss of other privileges.

When you reserve rooms, you will receive a confirmation email. Please ensure that you have a printed copy of all confirmation emails from the TMA secretaries whenever you’re in a rehearsal space, in case of conflicts.

If your rehearsal date or time changes, let the TMA secretaries know immediately so they can release the room to allow other projects to rehearse.

FINAL NOTES

Unfortunately, the department or college may need the use of a room that you may have scheduled. In these rare occasions, we will do our best to reschedule to the next best available space as soon as we are aware of the conflict.

Remember that on Monday nights, you can only use campus space on the Main Campus or on West Campus until 7:00pm. Also, no activities can be scheduled in any space on campus after the last day of classes. There are no exceptions to these university-mandated rules.

If you have any questions or concerns about any part of these policies, don't hesitate to contact the TMA secretaries at tma@byu.edu.
I have read and understand the TMA room scheduling policies above. If I have any questions or concerns about these policies, I know who to contact for further clarification.*

I AgreeI Disagree
Please reach out to the TMA secretaries at tma@byu.edu for further clarification before proceeding to schedule your room.

If you prefer to call: 801.422.6645

Or visit us in person at:
157 WCOB
50 West 960 North
Provo, UT 84604

Name*

First NameLast Name
Today's Date*

MonthDayYear
BYU ID Number*
Not NetID
BYU Email*
ex: NetID@byu.edu
Please Indicate What Class, Club, or Project This is For*

AFP, APE, & other Media Arts Projects (Non-Shooting Use)Associations, Clubs, TMA OrganizationsFilming on West Campus (Including AFPs)One Act Rehearsals (TMA 436) or TMA 536 RehearsalsTMA Theatre Classes (auditions, rehearsals, performances, etc...)OtherTMA Faculty/Admin/Staff Use

One Act Room Scheduling

Each One Act is permitted 6 hours in 1010 (the blackbox theatre) per semester and 6 hours a week in any of the other rehearsal spaces.
Note: Rooms 1010, 1020, 1150, 2176, 2180, 2182, 2316 & 2343 are all spaces large enough for and dedicated to One Act rehearsals. All of these rooms contain acting blocks.
Each One Act will have only one person assigned to schedule rooms on behalf of the group. Are you the person assigned by your one act to schedule rooms?*
Unfortunately we are unable to schedule any rooms for One Acts by anyone other than the person assigned by your One Act. Please reach out to your One Act's assigned scheduler and ask them to schedule your needed rooms for you.
What is the Name of Your Project?*
Director's Name*
Director's BYU Email Address
netid@byu.edu
Please Select the Desired One Act Rehearsal Space(s)*

WCCB 1010 (Black Box Theatre)WCCB 1020 (Studio Rehearsal Room)WCCB 1150 (Mainstage Rehearsal Room)WCCB 2176 (Theatre Flex Classroom)WCCB 2180WCCB 2182WCCB 2316WCCB 2343
You have selected the following spaces:

Auditions and Performances for Other Theatre Classes

Not for TMA 436 One Acts nor for TMA 536
Note: Rooms 1010, 1020, 1150, 2176, 2180, 2182, 2316 & 2343 are all spaces large enough for and dedicated to One Act rehearsals. All of these rooms contain acting blocks.
What is the Name of Your Project?*
Instructor's Name*
Instructor's BYU Email Address*
Class Number*
This should be something like TMA 336, TMA 315, etc...
Please Select the Desired Rehearsal Space(s)*

WCCB 1010 (Black Box Theatre)WCCB 1020 (Studio Rehearsal Room)WCCB 1150 (Mainstage Rehearsal Room)WCCB 2176 (Theatre Flex Classroom)WCCB 2180WCCB 2182WCCB 2316WCCB 2343
You have selected the following spaces:

Filming on West Campus
To get permission to film on West Campus, please visit the link below:

Filming on West Campus

Schedule Date(s) & Time(s) in the Spaces You Selected Below

Please note that your request to schedule a space will be based on room availability. While formatting is in 60 minute intervals, please note that you must leave your space in the condition you found it 10 minutes before the hour.
WCAS 110 Schedule*
Please enter dates and times, including am & pm, for which you would like to schedule WCAS 110.
WCCB 1010 (Black Box) Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 1010.
WCCB 1020 (Studio Rehearsal) Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 1020 (Studio Rehearsal).
WCCB 1040 (Auditorium) Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 1020 (Studio Rehearsal).
WCCB 1150 (Mainstage Rehearsal) Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 1150 (Mainstage Rehearsal).
WCCB 1318 Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 1318.
WCCB 2176 (Theatre Flex Classroom) Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 2176 (Theatre Flex Classroom).
WCCB 2180 Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 2180.
WCCB 2180 Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 2180.
WCCB 2182 Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 2182.
WCCB 2188 Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 2188.
WCCB 2316 Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 2316.
WCCB 2322 (Computer Lab) Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 2322 (Computer Lab).
WCCB 2343 Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCCB 2343.
WCOB 155 (TMA Conference Room) Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCOB 155 (TMA Conference Room).
WCOB 164 Schedule*
Please enter dates and times including am & pm, for which you would like to schedule WCOB 164.

Is there any other information that would help us better understand your scheduling needs?
If Your Requested Room and Time Are Already Booked, Do you Want to Prioritize The Specific Room or Time of the Schedule?*

I specifically want this room, I can be flexible on time.I specifically need a room at this time, I can be flexible on location.
AGREEMENT

I agree to leave the space(s) exactly as it was when I entered it. I understand that if, for any reason, there are any complaints or issues regarding the condition of the room after I have left, I will lose my privileges to use any TMA spaces for one week. I further understand that continuous neglect of the spaces will lead to the loss of other privileges.
Signature

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**Please Note:
While we will do our very best to schedule rooms for your authorized use, reservations are made in accordance with our policy and room availability. Submitting this form does not guarantee your reservation. Your reservation will only be guaranteed when you receive a confirmation email from the TMA staff.
Should be Empty:

West Campus Room Scheduler

AFP, APE, & other Media Arts Projects Room Scheduling

Associations, Clubs, & TMA Student Organizations Room Scheduling

TMA Faculty/Admin/Staff Room Scheduling

One Act Room Scheduling

Auditions and Performances for Other Theatre Classes

Other Room Scheduling

Filming on West Campus

Schedule Date(s) & Time(s) in the Spaces You Selected Below