The Spirit of Summer Art Festival

TO AVOID REPEAT ITEMS AND TO INCREASE CHANCE OF SALES WE ARE NO LONGER ACCEPTING JEWELRY OR CERAMIC/POTTERY ARTISTS. 

 

FOR FOOD TRUCK VENDOR INFORMATION PLEASE CALL 631. 533.9657

RULES AND REGULATIONS

 

Set Up/Break down

1. All vendors must sign in at vendor check-in tent prior to setting up. (Find Ashley) an official will direct you to your space as needed. Spaces will be assigned leading up to the event, if you require any accomidations, it must discussed and put it writing before event.
2. Set up will be available from 9:00am – 11:00am. All vehicles must be removed from the fair area by 10:30am.
3. All vendors are expected to remain during specified times barring medical emergencies. If you cannot be open during the required times, please do not submit an application.
4. A soft break down can start after 3:30 pm. Please come prepared to stay open until 4:00pm.
5. For obvious safety reasons, vendors cannot bring their vehicles into the fair area until all patrons have cleared the area. The entire parking lot will be a pedstrian zone with only emergency vehicles allowed in during event hours.
6. After 4:00pm vendors can move their vehicles into the fair area for loading make sure your booth area is completely cleaned and semi-packed up before moving vehicle. 
7. All exhibitors/vendors are responsible for disposing of their own waste. Each exhibitor shall clear their space of all trash at breakdown. If area is left unkept an addition $50 cleaning fee will be charged to the card on file.

Parking

1. No vehicles, except food trucks and fair registered vehicles, may remain on the fair grounds. All vendors must move their vehicle 30 minutes prior to the fair opening.
2. No vehicle or trailer will be allowed in the designated area during fair hours.
3. Parking is available on multiple side streets across from the center. 

 

ADDITIONAL VENDOR INFORMATION

 

1. Display areas are an average of 10' x 10'
2. Vendors must provide their own display set-up: tent, panels, tables, chairs, etc. Tents or coverings must be self supporting and properly weighed down. Please check for weather conditions. No ground stakes are permitted as for this is in a parking lot.
3. Drilling or puncturing ground or asphalt surfaces is strictly prohibited.
4. No generators are allowed to be used in the fair area with the exception of food trucks.
5. Reselling or subleasing booth space is not permitted. You may not share a space with another vendor of a different business.
6. Vendors are expected to keep the area around their booth clean and litter free. Walkways must be kept clear for visitors and emergency personnel. All vendors are responsible for removing their own trash.
7. The Fair Committee reserves the right to cancel any vendor agreement/partnerships/sponsorship at any time, for any reason.
8. The Fair and its organizers do not warrant or guarantee any particular results of the Fair, nor does it guarantee a particular number of attendees or exhibitors.
9. All vendors are responsible for filing their own taxes with the state. All persons, companies or organizations renting booth/concession space do so as independent contractors and not as employees or agents of the Fair or its management herein, and as such assume all responsibility for withholding taxes, Social Security, State taxes, Public liability and Worker’s Compensation Insurance and also assume responsibility for insurance coverage to, from, and during the Fair and for accident or injury to himself and/or his equipment.
10. All booths must be manned by at least one person at all times.
11. Megaphones and electronic amplification are not permitted. No radios, tape players, offensive noise, or distractions are permitted in booth spaces. Common curtesy to event attendees, volunteers, and fair personnel is expected of all participants.
12. No glass bottles are allowed on the premises. Items may not be served in a glass container of any kind.
13. ALL AGES. ALL ABILITIES. ALL WELCOME. (Including dogs)

 

Any violation of the rules and regulations stated above will exclude vendors from participating in future shows and may result in the loss of exhibit space. Your request to exhibit or sell will imply acceptance of these rules and regulations. Vendors who do not abide by our rules may be asked to leave.

Release of Liability and Waiver Agreement

 

I hereby waive, release and discharge from any and all claims or liabilities for death, personal injury, property damage, theft, or damages of any kind, whether or not attributable to the negligence of the Spirit of Huntington and/or any agents, successors, assigns, or employees of the Spirit of Huntington which may arise out of my use of the facilities of the Rise in Spirit Community Art Center.

 

I do hereby agree to indemnity and hold the Spirit of Huntington and/or any agents, successors, assigns, or employees of the Spirit of Huntington from and against any and all damages, losses, liabilities, obligations, penalties, claims, litigation, demands, defenses, judgements, suits, proceedings, costs, disbursements, or expenses of any kind or nature whatsoever (including, without limitation, attorney’s fees and experts fees and disbursement) which may at any time be imposed upon, incurred by or asserted or awarded against the Spirit of Huntington and/or any agents, successors, assigns, or employees of the Spirit of Huntington which relates to or in any way arises out of acts or omissions connected to my use of the facilities of the Rise in Spirit Community Art Center, regardless of whether or not said acts or omissions were made by myself, my guests, or any vendors employed by myself in connection with my use of the facilities of the Spirit of Huntington and the Rise in Spirit Community Art Center.

 

No refunds
Rain date: August 13th 2023 

For more information, contact: The Spirit of Huntington 631 - 470 - 9620

PHOTO/VIDEO/NAME RELEASE

 

I AGREE TO THE FOLLOWING:

The use and reproduction of any and all photographs and/or video clips taken of me in any form whatsoever for use in the Spirit of Huntington or Rise in Spirit Community Art Center newsletter, brochures, flyers, on the organizations websites, and in any other publications produced for the Spirit of Huntington or Rise in Spirit Community Art Center.

The use of my name in any form whatsoever for use in the the Spirit of Huntington or Rise in Spirit Community Art Center newsletter, brochures,
flyers, on the organizations websites, and in any other publications produced for the the Spirit of Huntington or Rise in Spirit Community Art Center.

I have read this document and am fully aware of the content and implications, legal and otherwise.

If you would like to pay with cash or by check, call us at 631.470.9620