Venue Rental Request Form for The Avalon

Venue Rental Request Form for The Avalon

Request for use of the Avalon Theatre located at 121 South Main Street, Marysville, Ohio.
We are delighted you're interested in hosting your event at The Avalon. The Avalon is a beautifully restored cultural arts center in the heart of Historic Uptown Marysville that boasts a ticket booth, lobby, concessions bar, and 250 seat auditorium with full stage and movie capabilities. Your rental supports our operations and nonprofit mission to entertain, educate, and enrich the lives of people in Union County.

The Avalon has a set of standard rental rates below, but each rental is handled individually based on your event needs. Your application will inform your rental estimate given to you by our team.

Parties / Receptions
• Lobby Only $350 / 3 hrs
• Lobby and Theatre $750 / 3 hrs

Weddings
• Lobby and Theatre $1,000 / day

Meetings / Conferences
• Lobby and/or Theatre $100 / hr
(3 hrs min.)

Outside Performances / Performers
• One-Time Performance (no rehearsals) - $500 + 10% of ticket sales
• Weekend of Performances (rehearsals the week of) - $1000 + 10% of ticket sales

All pricing subject to change.
Additional potential costs associated with the rentals include:

Lighting/Sound Personnel: $25/hour billed in 4 hour increments (you must use our contracted professionals; no exceptions)
Cleaning Fee: $250 [to be determined based on the event]
Movie showing royalties range from $250-$475 and are determined by Swank Motion Pictures. The fee is passed on to the rentor and is non negotiable.
Marketing Options: See Below

This application is the first step in the process to having your event at The Avalon. An Avalon team member will reach out to the email you enter in this form with any additional questions or clarifications and a rental estimate for you within 3 business days of your submission.

We appreciate your interest in our venue and look forward to serving you!
Name*

First NameLast Name
Company or Organization
Email*
example@example.com
Direct Phone Number*
Please enter a valid phone number.
Tell us about your event!
Event Title/Name
Describe your event for us briefly (purpose, who it is for, potential guest count, etc.)
Type of event (choose all that apply)*

Theatrical Event (Musical & Non-Musical)Musical Event (Concert, Showcase, ect)Dance Event (Recitals & Shows)MovieParty/ReceptionSpeaking EventProfessional DevelopmentFundraiserWeddingOther
Select your TOP Choice Event Date*

MonthDayYear
Date
Share a Second Choice Event Date*

MonthDayYear
Date
Share a Third Choice Event Date

MonthDayYear
Date
Between what times will you need access to the theatre for your event? If you do not have a specific time frame yet, please put the number of hours you will be needing the theatre, including time it will take to set up and tear down.
Tech Stuff
Do you require video/projection? (check all that apply)*

No video or projection neededYes for movieYes for presentationYes for theatrical performance or backdropMaybe- Need to discuss further
Do you require sound reinforcement or music playback? (check all that apply)*

Music in the main theatre spaceMicrophone(s) for presenter/speakerMicrophone(s) for musicians, dj, or bandMusic in the front lobbyMaybe- Need to discuss furtherNo music/sound needed
Do you require stage lighting beyond standard overhead lighting (i.e theatrical or additional event lighting?) If yes, please describe briefly.*
Hospitality Stuff
Do you plan to bring in catering, food, or drinks? (Check all that apply)*

Yes, I am working with a catering companyI plan to bring in our own food for our private event (i.e. Costco)I would like to have regular concessions run by The Cafe Avalon Team (possible additional charge)Popcorn onlyI plan to bring in alcoholic beverages to serve to my invited guests at my private event (i.e. wedding.)I plan to sell alcoholic beverages at my eventI won't be having any food or drink at my eventI will need access to iceLet's talk, I'm not sure what I want
Will your event require use of the ticket booth?*

YesNoMaybe- need to discuss further
Marketing Stuff

Share your needs with us. If your event aligns with the mission of the Avalon, we may be able to offer marketing support at an additional charge. For nonprofit rentals that align with our mission, some marketing is included and will be outlined in your rental estimate. The Avalon team will determine which events qualify for marketing assistance.
Marketing Offerings*

Outdoor Marquee slide ($50/week)Indoor lobby and pre-screen reel static ad ($50/week)Addition of event ticket link on our website events ticketing page (for mission-aligned public events only) ($25/month- package with email newsletter and printed flyer)Inclusion in our email newsletter to 3000 subscribers (2x monthly minimum send) (for mission-aligned public events only) ($25/month- package with web ticketing page and printed flyer)Inclusion on our events listing flyer distributed to local businesses (for mission-aligned events only) ($25/month- package with web ticketing page and email newsletter)Social Media Posts (not boosted, for mission-aligned public events only)NoneOther
Anything else you'd like us to know?
THANK YOU! You've made it to the end!

Click submit and we will get back with you via email in 3 business days! You will receive a copy of your submission.
Should be Empty:

Venue Rental Request Form for The Avalon

Tell us about your event!

Tech Stuff

Hospitality Stuff

Marketing Stuff

THANK YOU! You've made it to the end!