Enrolment Form and Terms and Conditions

Into The Woods setting

Which nursery are you enrolling in*

Queens Wood / Highgate WoodKenwood, Hampstead HeathBoth – Highgate and Kenwood

Child's Details

First name(s)*

Name they like to be called at nursery*

Surname*

LEGACY DOB

Date of birth*

PLEASE ENSURE THIS IS IN THE UK FORMAT: DAY/MONTH/YEAR

Female/Male*

Language spoken at home*

Religion, if any*

Ethnicity*

Does your child currently attend any other nursery. Please give details.*

Parent/carer details

First parent/carer

Name*

First nameLast name

Relationship to child*

Email*

Phone number*

Home address*

Name and address of employer (for emergency contact use only)*

Second parent/carer

Name

FirstLast

Relationship to child

Email

Home address

Name and address of employer (for emergency contact use only)

Health and Stage of Development

Does your child have any particular dietary requirements?*

If the above is due to a severe allergy or medical condition, please give further details, including the severity/symptoms of the reaction and medicines/treatment that they may require.

Are there any additional foods you wish your child not to be given? Please state the reason.

Does your child have any allergies not listed above? Please be specific and give as much detail as possible about the allergy, the severity/symptoms of the reaction and medicines/treatment that they may require. If none, type NONE.*

Does your child have any special medical conditions or is there any other health-related information we need to know? If none, type NONE.*

Do you have any of the following concerns about your child's development? Please do share any concerns you may have (big or small) so that we can make sure we have the right support in place to enable them to flourish in our setting.

Their interactions with other children?Their speech and language development and ability to communicate their needs?Their physical development and any difficulties with sensory experiences?

Anything else that they might be finding tricky? Further details on the above?

Summary of relevant medical conditions since birth, including hospital admissions.*

Details of any current medication.

Has your child had their 2 year-old developmental check-up with a health visitor?*

Yes – with a health visitorYes – at an educational settingNo

Name and address of your child's GP.*

Name and address of your child's dentist.*

When did your child last visit the dentist? If never, please type 'never'. *

If your child is currently involved with any other agencies (eg, dieticians, speech and language therapists, children's social care, mental health professionals) please state below. If this is not the case, please keep us informed of any changes.

Kit List

Your child will be provided with a set of Didrikson Dry 5 waterproofs and rucksack. Please choose the size below. There will be a variety of colours to choose from when you receive your child's waterproofs on their first day.

Waterproofs size*

Additional kit to be providedPlease also provide your child with the following kit. For the children's health and safety, they will not be allowed to stay for their session if they arrive without the appropriate kit. Please ensure all items are clearly labelled with the child's name. Every day the children will need: - Waterproof jacket and trousers- Strong footwear- A rucksack- Water bottle

In warm weather the children will also need:- A sun hat- Long sleeve top and long trousers (these are to prevent scratches and stings, the children will not get too hot under the shade of the canopy)- Jumper or sweatshirt in case the weather turns colder- Sunscreen In cold weather the children will also need:- Lined wellies, snow boots or waterproof walking boots- A thermal layer inc leggings, long sleeve top and long thermal socks- A thin long-sleeved top- A warm woollen jumper or fleece- Jogging bottoms- Gloves or mittens, one waterproof- A warm hat and scarf We will provide spare socks and underwear for when the children get wet. If you do not want to use the ones we provide, please feel free to send your children with their own in their rucksack.

Terms and Conditions of Enrolment at Into The Woods

Important note

The terms and conditions in this enrolment form apply from the moment the form is signed and submitted until the the child is no longer enrolled in any group provided by Into The Woods.

From signing, they continuously apply as long as the child is enrolled in any term-time (non-holiday) provision operated by Into The Woods outdoor nursery. This includes all main nursery provision and the Forest School Club.

1. Payment of fees/child’s attendanceYour first half term of fees are payable on receipt of invoice in the month of June prior to your child's September start. Following that, fees are payable on receipt of invoice half termly in advance, by bank transfer and are non-refundable in the event of your child’s absence. Fees are normally subject to annual review but may be revised at other times with reasonable notice. Into The Woods reserves the right to charge 2% of the half termly fee for late payment of fees. 2. Enrolment feeA non-refundable enrolment fee of £120 is charged when a place is booked at the nursery. When your child begins their placement, they will receive a set of Didrikson waterproofs and a rucksack. To secure your child's place, please pay this fee by bank transfer on returning this form, and confirm the reference you have given below.

Please use your child's FULL NAME (first and surname) as the bank reference.

Our bank details:

name: Into The Woods outdoor nursery

sort code: 40-04-37

acc no: 91750658

3. Termination notice – leaving the nursery

'Term' below refers to school terms. The dates of each term are given on the nursery website.

Please all the termination terms and conditions below carefully – they vary depending on when you give notice.

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BEFORE AND DURING YOUR CHILD'S FIRST HALF TERM OF ATTENDANCE

Terminating (cancelling) your place during the enrolment process – BEFORE your child has started attending – OR during your child's first half term

In submitting the enrolment form you are committing to taking the place.

If you inform us that you wish to terminate your place (withdraw from the nursery) either:

– during the enrolment period (this means after submitting your enrolment form but before your child attends their first session) OR

– during the first half term of attendance

you must pay whichever is the greater of either the first half term fees in full (at the non-funded rate) OR whatever fees (at the non-funded rate) would be payable for your place for the 6 weeks from the date that you inform us that you are terminating the place.

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AFTER THE END OF YOUR CHILD'S FIRST HALF TERM

Giving notice during Autumn 1, Autumn 2, Spring 1, Spring 2, (including during all holidays up to and including the holiday between Spring 2 and Summer 1):

SIX WEEKS NOTICE IN WRITING, or payment in lieu of notice, must be given if you wish to withdraw your child from the nursery.

Giving notice during Summer 1:

SIX WEEKS NOTICE IN WRITING, or payment in lieu of notice, must be given if you wish to withdraw your child from the nursery.

HOWEVER, THE LEAVE DATE (i.e. six weeks from the date of giving notice) CANNOT BE DURING THE SUMMER 2 TERM.

This means that if you want your child to leave before the end of Summer 2, they must leave at the end of Summer 1 and the latest date to give notice will be at least 6 weeks before the start of Summer 2.

The nursery does not allow places to be terminated during Summer 2. The reason for this is that we cannot fill the vacated places.

IMPORTANT NOTES:

– Terminating a funded place

If you terminate a funded place (a place funded using the Government 15/30 hour nursery funding) and your child DOES NOT ATTEND during the notice period, you must pay the notice period fees at the FULL NON-FUNDED RATE. This is because we will not be able to claim the Government funding for this period.

– How to tell us you are terminating the place

You must inform the nursery by emailing admin@intothewoodsnursery.co.uk

4. Making changes to your place

In completing this enrolment form, you are committing to taking the place with the specific days stated in your offer. You cannot drop (withdraw from) days that make up that place.

If you wish to change your place, by increasing or reducing days, or changing the specified days of your place, you must make a change request.

You do this by emailing the office team stating the pattern (days per week) that you would like to change to. We will add your request to our internal waiting list. We will offer to switch your child to the new, requested place as soon as it is available. After the switch, all T&Cs you have agreed to – including those in this enrolment form and any others sent later – will apply to the new place.

We will always try to offer the place requested as soon as possible, as we want families to have the sessions that work for them. But it may take a long time before we can do so, and sometimes may not happen at all. Place availability depends on various factors – including the pattern of sessions that will remain after any new place is created – and is decided by the management.

These internal change requests are given priority over new enrolments.

5. Start and finish times If your child cannot attend one of their sessions please tell us by 8.30am (for morning sessions) or 12.00pm (for afternoon sessions), via our contact telephone number (see contact page of the website). If parents/carers are running late they must inform the nursery as soon as possible and staff will make arrangements, where possible, to delay the group and/or in exceptional circumstances will agree an alternative drop-off point. Children cannot be cared for outside the normal nursery hours, therefore Into The Woods reserves the right to charge £15 per child for every 15 minutes late in collection.

6. Communication Parents/carers participation in a constructive and effective two-way communication practice is vital to ensure their child’s ongoing positive development. Parents/carers are required to share any concerns they may have with the manager of Into The Woods via telephone, email (contact details on the website) or in person.

7. Safeguarding and child protectionInto The Woods has a responsibility for the welfare and well being of all the children in their care. As such we have a duty to the children, parents/carers and staff to act quickly and responsibly to any incident that may come to our attention. The nursery has a legal obligation to report any suspicions around abuse to the Local Authority. The Children Act 1989 (Section 47 (1)) places the duty on the Local Authority to investigate such matters. Please be aware that the nursery works within the London Boroughs of Haringey and Camden child protection procedures and will seek advice should this become necessary. Should an investigation take place, parents will be informed and supported. We will seek to clarify with you as parents/carers in the first instance unless the nature or timing of the discovery warrants discussion for advice or clarification with Social Services as to how to proceed. The nursery will also inform parents/carers as soon as possible if any abuse or neglect is detected at the setting. If your child has an accident at home parents/carers must inform Into The Woods, where the incident will be will noted and recorded. 8. Accidents, emergencies and first aidIn the event of an accident or emergency, Into The Woods are authorised to act on behalf of the child's parent/carer in determining the need for medical attention or hospital referral, on the understanding that any decisions made will be communicated to the parents/carer in detail. In the event of illness, accident or emergency, Into The Woods will take appropriate action. This includes treating minor injuries with first aid practices, and referral to hospital if deemed necessary. In the case of first aid, parents carers will be informed at pick up time, unless the decision is taken that, in the interests of the child's wellbeing, they should not continue their session; in which case parents/carers will be contacted straight away. In the unlikely case of a hospital referral, parents/carers will be contacted immediately. 9. Illness and medicationFor the health and welfare of all children who come to the nursery we request that you do not bring your child into nursery if they are ill or have an infectious disease. We reserve the right to send your child home if the nursery manager feels that your child is not well enough to attend. Following an infectious illness it is essential that your child does not attend the nursery until they are no longer at risk of infecting others. If your child is on any medication which has to be administered whilst attending the nursery, it must be prescribed by a doctor, dentist, nurse or phamarcist. In the case of medication containing aspirin, this must be prescribed by a doctor. You must complete a medicine consent form giving instructions on times and dosage.

10. Administering of sun cream and insect repellant

Staff at Into The Woods will apply sun cream (Soltan Kids Sensitive & Sun Allergy Protect Lotion SPF50+ or Nivea Sun kids SPF 30) and insect repellant (Citronella essential oil with water spray or Incognito Child friendly Insect Repellent Roll-on.) to children whenever they feel it is necessary. If your child has an allergy to the above types of sun cream or insect repellant parents/carers must provide an alternative. On sunny days, please apply sunscreen at home before arriving at nursery. 11. Closure of the nursery due to weather conditionsIn the rare event of unusually dangerous weather conditions, such as severe storm warnings from the Met Office, Into The Woods reserves the right to close the nursery for the affected session or day. If this happens, affected parents/carers will be contacted individually with as much notice as possible. Please read Closures policy for more details.

12. Photographs and videos

During the course of our activities we will record events by taking photographs/video clips. These will be used primarily for recording the children’s progress and informing parents about what the children have been doing. Photos will be shared with nursery parents (only nursery parents will have access) on our online assesment tool, Tapestry.

13. Use of mobile phonesInto The Woods operates a no mobile phones policy. Parents/carers may not use their mobile phones while spending time with the children at the nursery. Parents visiting the nursery, must move away from the children if they wish to use their mobile phone.

14. Forest school activities

Into The Woods will make available to you, via the website, risk assessments for the following activities:

tree climbing
fire making
use of tools

By accepting these terms and conditions, you are consenting to your children taking part in these activities, and other forest school type activities. Into The Woods risk assesses all such activities before the children participate. If you have any concerns about these activities, please contact the nursery manager.

15. Key policies and risk assessments

Parents MUST read the following key policies and risk assessments before enrolling their child:

Absence from nursery
Closures and session cancellation
Health and safety (for the relevant nursery)
Safeguarding and child protection
Emergency procedure (for the relevant nursery)
Ticks – guidance for parents
Tree risk management policy
SEND policy - including section on 1-1 support
Use of fire risk assessment
Use of tools risk assessment
Tree climbing risk assessment

When accepting the terms and conditions, you need to confirm that you have read these. See enrolment page for links to these policies.

Acceptance of Terms and Conditions
By entering my/our name(s) below, then returning this form by email/web submission, or by signing a paper copy, we hereby confirm that I/we have read through all the Terms and Conditions of Enrolment above, including all sections from 1 to 14 and accept these as being my/our contractual obligation to Into The Woods outdoor nursery once I/we have signed the Acceptance below. I/we understand that once I/we have signed in agreement, this will form the basis of a contract between me/us and Into The Woods outdoor nursery. Into The Woods outdoor nursery reserve the right to amend this contract.

Acceptance of T&Cs*

I have read and accept the above terms and conditions 1-14.

FS activities*

I agree to my child taking part in forest school activities including those mentioned in section 14.

Policies*

I have read ALL the policies and risk assessments listed in section 15.

Tree risk management policy*

I have read and accept the Tree risk management policy.

Notice period*

I have read thoroughly and agree to the termination notice period conditions as set out in "Termination notice" above.

Application of T&Cs*

I understand that these T&Cs apply continuously from the moment I submit the form to all term-time (non-holiday) provision by Into The Woods, irrespective of my child's age or group.

Name of first parent/carer*

Name of second parent/carer

Please be aware:
In submitting your enrolment form, you are formally accepting the place offered and agreed by email, and are are subject to our terms and conditions, including the 6-week notice period for withdrawing your child from the nursery.