Enrolment Form and Terms and Conditions

Terms and Conditions of Enrolment at Into The Woods
Important note

The terms and conditions in this enrolment form apply from the moment the form is signed and submitted until the the child is no longer enrolled in any group provided by Into The Woods.

From signing, they continuously apply as long as the child is enrolled in any term-time (non-holiday) provision operated by Into The Woods outdoor nursery. This includes all main nursery provision and the Forest School Clubs.
1. Payment of fees/child’s attendanceFor September starters our first half term of fees are payable up to 6 months in advance, on receipt of our invoice immediately following enrolment, prior to your child's September start. Following that, fees are payable on receipt of invoice half termly in advance, by bank transfer and are non-refundable in the event of your child’s absence. Fees are normally subject to annual review but may be revised at other times with reasonable notice. Into The Woods reserves the right to charge 2% of the half termly fee for late payment of fees. 2. Enrolment feeA non-refundable enrolment fee of £120 is charged when a place is booked at the nursery. When your child begins their placement, they will receive a set of Didrikson waterproofs and a rucksack. To secure your child's place, please pay this fee by bank transfer on returning this form, and confirm the reference you have given below.

Please use your child's FULL NAME (first and surname) as the bank reference.

Our bank details:

name: Into The Woods outdoor nursery

sort code: 40-04-37

acc no: 91750658
3. Start and finish times If your child cannot attend one of their sessions please tell us by 8.30am, via our contact telephone number (see contact page of the website). If parents/carers are running late they must inform the nursery as soon as possible and staff will make arrangements, where possible, to delay the group and/or in exceptional circumstances will agree an alternative drop-off point. Children cannot be cared for outside the normal nursery hours, therefore Into The Woods reserves the right to charge £15 per child for every 15 minutes late in collection.

4. Communication Parents/carers participation in a constructive and effective two-way communication practice is vital to ensure their child’s ongoing positive development. Parents/carers are required to share any concerns they may have with the manager of Into The Woods via telephone, email (contact details on the website) or in person.
5. Safeguarding and child protectionInto The Woods has a responsibility for the welfare and well being of all the children in their care. As such we have a duty to the children, parents/carers and staff to act quickly and responsibly to any incident that may come to our attention. The nursery has a legal obligation to report any suspicions around abuse to the Local Authority. The Children Act 1989 (Section 47 (1)) places the duty on the Local Authority to investigate such matters. Please be aware that the nursery works within the London Boroughs of Haringey and Camden child protection procedures and will seek advice should this become necessary. Should an investigation take place, parents will be informed and supported. We will seek to clarify with you as parents/carers in the first instance unless the nature or timing of the discovery warrants discussion for advice or clarification with Social Services as to how to proceed. The nursery will also inform parents/carers as soon as possible if any abuse or neglect is detected at the setting. If your child has an accident at home parents/carers must inform Into The Woods, where the incident will be will noted and recorded. 6. Accidents, emergencies and first aidIn the event of an accident or emergency, Into The Woods are authorised to act on behalf of the child's parent/carer in determining the need for medical attention or hospital referral, on the understanding that any decisions made will be communicated to the parents/carer in detail. In the event of illness, accident or emergency, Into The Woods will take appropriate action. This includes treating minor injuries with first aid practices, and referral to hospital if deemed necessary. In the case of first aid, parents carers will be informed at pick up time, unless the decision is taken that, in the interests of the child's wellbeing, they should not continue their session; in which case parents/carers will be contacted straight away. In the unlikely case of a hospital referral, parents/carers will be contacted immediately. 7. Illness and medicationFor the health and welfare of all children who come to the nursery we request that you do not bring your child into nursery if they are ill or have an infectious disease. We reserve the right to send your child home if the nursery manager feels that your child is not well enough to attend. Following an infectious illness it is essential that your child does not attend the nursery until they are no longer at risk of infecting others. If your child is on any medication which has to be administered whilst attending the nursery, it must be prescribed by a doctor, dentist, nurse or phamarcist. In the case of medication containing aspirin, this must be prescribed by a doctor. You must complete a medicine consent form giving instructions on times and dosage.

8. Administering of sun cream and insect repellant

Staff at Into The Woods will apply sun cream (Soltan Kids Sensitive & Sun Allergy Protect Lotion SPF50+ or Nivea Sun kids SPF 30) and insect repellant (Citronella essential oil with water spray or Incognito Child friendly Insect Repellent Roll-on.) to children whenever they feel it is necessary. If your child has an allergy to the above types of sun cream or insect repellant parents/carers must provide an alternative. On sunny days, please apply sunscreen at home before arriving at nursery. 9. Closure of the nursery due to weather conditionsIn the rare event of unusually dangerous weather conditions, such as severe storm warnings from the Met Office, Into The Woods reserves the right to close the nursery for the affected session or day. If this happens, affected parents/carers will be contacted individually with as much notice as possible. Please read Closures policy for more details.
10. Photographs and videos

During the course of our activities we will record events by taking photographs/video clips. These will be used primarily for recording the children’s progress and informing parents about what the children have been doing. Photos will be shared with nursery parents (only nursery parents will have access) on our online assesment tool, Tapestry.

11. Use of mobile phonesInto The Woods operates a no mobile phones policy. Parents/carers may not use their mobile phones while spending time with the children at the nursery. Parents visiting the nursery, must move away from the children if they wish to use their mobile phone.

12. Forest school activities

Into The Woods will make available to you, via the website, risk assessments for the following activities:
- tree climbing
- fire making
- use of tools
By accepting these terms and conditions, you are consenting to your children taking part in these activities, and other forest school type activities. Into The Woods risk assesses all such activities before the children participate. If you have any concerns about these activities, please contact the nursery manager.

13. Key policies and risk assessments

Parents MUST read the following key policies and risk assessments before enrolling their child:
- Absence from nursery
- Closures and session cancellation
- Health and safety (for the relevant nursery)
- Safeguarding Summary for Parents
- Emergency procedure (for the relevant nursery)
- Ticks – guidance for parents
- Tree risk management policy
- SEND policy - including section on 1-1 support
- Use of fire risk assessment
- Use of tools risk assessment
- Tree climbing risk assessment
When accepting the terms and conditions, you need to confirm that you have read these. See enrolment page for links to these policies.
Acceptance of T&Cs*

I have read and accept the above terms and conditions 1-11.
FS activities*

I agree to my child taking part in forest school activities including those mentioned in section 12.
Policies*

I have read ALL the policies and risk assessments listed in section 13.
Tree risk management policy*

I have read and accept the Tree risk management policy.
Safeguarding and child protection*

Safeguarding Summary for Parents

Place termination and notice period rules

“Term” refers to school terms. Term dates are available on the nursery website.

3. Termination day and times

Below are listed the times during the academic year that you can terminate your place and those that you cannot. The correct notice must be given to end your place at one of the allowed times.

The earliest point in the academic year that a place can terminate is the final day of Autumn 1 (the first half term of the academic year). The correct notice must be given.

End of Autumn 1 to the end of Spring 2
Places can terminate at any time from the final day of Autumn 1 to the final day of Spring 2, IF the correct notice is given.

End of Spring 2 through to the end of Summer 2
Places cannot terminate during this period.

End of Summer 2 through to the end of Autumn 1
Places cannot terminate during this period.

4. Giving notice of termination

Please read carefully. The notice period varies through year

A. SEPTEMBER STARTERS

This section applies only to places commencing in September.

Before starting in September, payment for Autumn 1 is required in advance to secure your child’s place. An invoice will be issued once you have completed enrolment.

Once your Autumn 1 fees have been paid, if you wish to terminate your child’s place you must do so in writing to admin@intothewoodsnursery.co.uk.

If you terminate the place:

Within 14 days of payment (cooling-off period):
A full refund will be issued (less the enrolment fee of £120)

After the 14-day cooling-off period and before 1 June:
A 50% refund of the Autumn 1 payment will be made

After the 14-day cooling-off period and on or after 1 June (including non-attendance):
The full Autumn 1 fees remain payable and are non-refundable, as the place has been reserved and is unlikely to be reallocated

B. ALL OTHER NEW STARTERS (NON-SEPTEMBER START DATES)

This section applies to all places commencing October–July.

By submitting the enrolment form, you are committing to taking up the place.

Once your enrolment is completed, if you wish to terminate your child’s place you must do so in writing to admin@intothewoodsnursery.co.uk.

If you terminate your place:

– during the enrolment period (after submitting your enrolment form but before your child attends), OR

– during your child’s first half term of attendance

you must pay whichever is greater of:

– the first half term’s fees in full (at the non-funded rate), OR
– the fees (at the non-funded rate) payable for 6 weeks from the date notice is given.

C. STANDARD NOTICE PERIOD

A minimum of SIX WEEKS’ NOTICE IN WRITING, or payment in lieu of notice, must be given to withdraw your child.

Notice can be given at any time during the academic year from 15 September up to and including 1 March.

The six weeks notice period will start the day after notice is given, with the place terminating 6 weeks from that start date.

1 March is the final date in the academic year on which it is possible to give notice to leave before the end of the academic year. Notice given on or before 1 March will allow your child to leave at the end of the Spring term.

Notice given after this date will fall within the Summer term rules set out here.

D. SUMMER TERM RULES

– A place cannot be terminated part-way through the full Summer term, including Summer 1, Summer 2 and the Summer half term break.

– The latest date for a place to terminate before the end of Summer 2 is the last day of Spring 2.

– To terminate at the end of Spring 2 notice must be given by 1 March at the latest.
– Notice given after 1 March means your child is committed to the full Summer term.

If a child leaves during the Summer term:

fees at the full non-funded rate will be payable for any part of the Summer term not attended, regardless of attendance.

This is because vacated places cannot be filled once September allocations have been finalised.

Exception – Summer 1 starters

Children who take up a new place at the start of Summer 1 may give the standard six weeks’ notice, even if this falls within the Summer term.

E. TERMINATION AT THE END OF THE ACADEMIC YEAR (END OF SUMMER TERM)

Notice can be given to terminate at the end of an academic year up to and including 31 May.

If notice is not received by this date:

– the place will automatically continue into the following academic year, and

– fees for Autumn 1 will be payable in full

Notice given on or after 1 June will not take effect at the end of the Summer term, and the place will continue until at least the end of Autumn 1 in the following academic year.

This is because it is very difficult to fill Autumn 1 places during the period June to August.

F. FUNDED PLACES

If you terminate a funded place (Government 15/30 hours funding) and your child does not attend during the notice period, you must pay the notice period fees at the full non-funded rate, as funding cannot be claimed.

G. HOW TO TERMINATE YOUR PLACE

Notice must be given in writing by email to:
admin@intothewoodsnursery.co.uk

Notice by any other means – for example given verbally to a member of staff, to a different email, by text or phone call – will not be accepted.

Notice emails must clearly and definitively state that you are giving notice to terminate your child’s place.

Emails discussing or querying termination will not be accepted as giving notice.

H. GENERAL

These terms form part of your agreement with the nursery and apply to all nursery places and Forest School Club places offered and accepted.
Type your name to indicate agreement to the above termination and notice period T&Cs*

Making changes to your place

In completing this enrolment form, you are committing to taking the place with the specific days stated in your offer. You cannot drop (withdraw from) days that make up that place.

If you wish to change your place, by increasing or reducing days, or changing the specified days of your place, you must make a change request.

You do this by emailing the office team stating the pattern (days per week) that you would like to change to. We will add your request to our internal waiting list. We will offer to switch your child to the new, requested place as soon as it is available. After the switch, all T&Cs you have agreed to – including those in this enrolment form and any others sent later – will apply to the new place.

We will always try to offer the place requested as soon as possible, as we want families to have the sessions that work for them. But it may take a long time before we can do so, and sometimes may not happen at all. Place availability depends on various factors – including the pattern of sessions that will remain after any new place is created – and is decided by the management.

These internal change requests are given priority over new enrolments.
Type your name to indicate agreement to the above place change T&Cs*

Acceptance of Terms and Conditions

By entering my/our name(s) below, then returning this form by email/web submission, or by signing a paper copy, we hereby confirm that I/we have read through all the Terms and Conditions of Enrolment above and accept these as being my/our contractual obligation to Into The Woods outdoor nursery once I/we have signed the Acceptance below. I/we understand that once I/we have signed in agreement, this will form the basis of a contract between me/us and Into The Woods outdoor nursery. Into The Woods outdoor nursery reserve the right to amend this contract.

I understand that these T&Cs apply continuously from the moment I submit the form to all term-time (non-holiday) provision by Into The Woods, irrespective of my child's age or group.
Name of first parent/carer*
Name of second parent/carer
Should be Empty: