Training Module and Calendar Elements Overview

Welcome to the online application for the California Early Care and Education Workforce Registry - Training Module/Calendar! The application will be one of the first steps in collaborating with a statewide calendar to track training of the early education workforce in California.

Included below is a the short video about the CA ECE Workforce Registry, as well as useful documents that supports the application process. The online application starts on page 2 through 7. Once you submit the application you will receive a Thank you! receipt as well as a completed copy of the submitted application.

Once the application is received and processed, an activation email will be sent with additional information with next steps and resources.
Training Module and Calendar Elements Overview

CA ECE Workforce Registry
Youtube
Elements Included & Actions to be Taken:
1. Cover Letter (Please Download/Print)
2. Registry Transition Implementation Timeline (Please Download/Print)
3. Roles and Functions Map (Please download/Print)
4. Training Module/Calendar User Guide (Located on the Resource website www.info.caregistry.org)
5. CA-QRIS - Flier (Please Download/Print)
6. General FAQs (Located on the Home page of www.caregistry.org)
7. Training Module/Calendar Application (Please Complete)
8. Data Security and Storage (Please Download/Print)
9. Training Module User Agreement (Please Complete & Submit)
Cover Letter from CA ECE Workforce Registry and State Partners (Download/Print) [1 page]
Registry Transition Implementation Timeline (Download/Print) [1 page]
Training Organization/Sponsor - Roles and Functions Map (Download/Print) [1 page]

Training Module and Calendar Application

CA ECE Workforce Registry
Purpose of the Application:

To ensure that organizations offering training to the early care and education workforce are granted access to utilize the CA ECE Workforce Registry Training Module, including the Training Calendar. This process ensures that organizational information is captured and inputted into the data system in a standardized manner.

Eligible Organizations:

Qualifying entities are organizations that are funded and identified by the California Department of Education-Early Education Division, First 5 CA, CA Department of Social Services - Child Care and Development Division and Community Care Licensing Division, and lead county agencies. Applications will be accepted from verified organizations providing training with state, county, or local government funds. This includes county offices of education, school districts, and organizations funded through city and/or county funds. Applications will also be accepted from statewide professional associations at this time.

Training Organization Requirements:
1. Training organization and trainers agree to assist training participants to create or update their Registry profile.
2. Training organization and their trainers agree to confirm attendance of trainings in the Registry.
3. Individual participant data will be kept confidential and may not be used for solicitation.
Training Organization Name (Legal Name)*
Training Organization Also Known as Name, if applicable
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Mailing Address, if different

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Federal Employer Identification Number (FEIN), if applicable
FEIN Format 00-0000000
Is this organization funded by First 5 California, CA Department of Social Services, CA Department of Education, County Office of Education or local governmental organization?

YesNoI do not know
County Office of Education Vendor Number, if applicable
Four Digits
CA Department of Education Vendor Number, if applicable
Four Digits
CA Department of Social Services Vendor Number, if applicable
Four Digits
First 5 California Vendor Number, if applicable
Four Digits
Please list the State or County funded programs for which your agency/organization provides professional development activities for which your receives funding. For example, Quality Counts California. Please list program participation since 2020
CDE-EED/CDSS-CCDD Vendor Program Code(s), Delivery Type(s) and Program Name(s), if applicable.
PLEASE INCLUDE ALL PROGRAM CODES ISSUED BY CDE/CDSS/F5CA/CDTC THAT ARE AFFILIATED WITH THE VENDOR NUMBER PROVIDED ON THE FIRST PAGE OF THE APPLICATION.

Example:

Program Code

[Up to 5 Digits] Program Name (On file with CA State) _________________________________________________________________________

PQN Partners for Quality Regional Support Network

PIN California Preschool Instructional Network

19R Resource and Referral

01C Child Care Initiative Project (CCIP)

Executive Director or Equivalent*

PrefixFirst NameLast Name
Will the Executive Director be entering training data?

YesNo
Email Address*

Confirmation Email
Phone Number*

Area CodePhone Number
Phone Line Extension

Primary Contact Manager*

PrefixFirst NameLast Name
Email*

Confirmation Email
Phone Number*

Area CodePhone Number
Registry Identification Number*
Input without dashes (Example Membership ID Card 100-000-001)
Contact Managers are able to build an inventory of trainings for their Training Organization/Sponsor, as well as post trainings and publish with dates on the Training Calendar, approve/deny trainers for the organization as well as Trainer Tools.

For more information see Roles and Functions Map and Training Module/Calendar User Guide.
Additional Contact Manager(s)

Is this organization approved by International Accreditors for Continuing Education and Training (IACET)? https://www.iacet.org/

YesNoI do not know
Training Organization Website
Does your organization issue continuing education units (CEUs)?*

YesNo
May trainees/students withdrawal/unregister from a training(s) posted on the CA ECE Workforce Registry Training Calendar?*

YesNo
If yes, how many days before a training may a trainee/student withdrawal/unregister?
Zero indicates that can withdrawal at any time
Are there limitations to how many future training enrollments trainees/students can register?*

YesNo
If yes, indicate a maximum number of future trainings.

Data Security - 3rd Party Administrators (Download/Print) [2 pages]

Make sure you print and/or download the following documents before clicking Submit (a hyperlink to the document will be included in your submission receipt):

Documents Included:
1. Cover Letter
2. Registry Transition Implementation Timeline
3. Roles and Functions Map
4. Training Module/Calendar User Guide
5. General FAQs
6. Data Security and Storage
The Executive Director, or equivalent, is responsible for the contents of this Application, as well as staff utilization of the CA ECE Workforce Registry - Training Module/Calendar. A copy of the submitted application will be sent to the to the lead contact of the organization and Primary Contact Manager.

Please fill out below the name and contact information of the individual completing and submitting this application:
Name of Individual Completing Application*

First NameLast Name
E-mail of Individual Completing Application*

Confirmation Email
Phone Number

Area CodePhone Number
Should be Empty:

Training Module and Calendar Elements Overview

Training Module and Calendar Application

Training Organization Requirements: