SAMBA Registration 2025

SAMBA REGISTRATION

Please enter your student's information below
Student Health Information & Medical Release
Insurance Carrier
Policy Number
Subscriber Name
Student's Physician
Student's Physician Phone Number
Emergency Contact

Person(s) to be contacted in case of emergency - called in the order below.
Emergency Contact 1 Parent/Guardian *
Emergency Contact 1 Parent/Guardian Number*
Parent/Guardian 1
Emergency Contact 2 Parent/Guardian*
Emergency Contact 2 Parent/Guardian Number*
Parent/Guardian 1
Emergency Contact 3 Name (to be used if a parent/guardian cannot be reached)*
Emergency Contact 3 Number*
Parent/Guardian 1
Relationship to student*
Medical Information
Date of last tetanus shot*
Please list any allergies (bee sting, medications, food, etc.), illnesses, or conditions that we should be aware of (or N/A if none). *
Medications student is currently taking (or N/A if none)*
Any special information concerning medication:
Any special information regarding dietary choices. SAMBA will provide two meals and snacks on competition days. If your child has a preferred diet- vegetarian, vegan, gluten-free, dairy-free, or other needs, please list it below so that our meal coordinator can plan menus appropriately.
I hereby give my permission for non-prescription medication (for example: Ibuprofen. Acetaminophen, Benadryl) to be given to my child if deemed advisable by the director, instructor, chaperone, or person in charge of activity*

YesNo
IN CASE OF MEDICAL EMERGENCY: I, the parent or legal guardian of the above named student, grant permission to the director instructor, chaperone, or their designee.to authorize necessary medical services in an emergency, including but not limited to: Injections, anesthesia, medication, hospitalization and surgery, if I cannot be contacted at the telephone numbers shown above in a timely manner, and I further agree to be responsible for any and all expense not covered by my insurance that may be incurred as a result of an accident or medical emergency involving the above-named student.*

YesNo
Signature*

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Printed Name*

Uniform Information
Student Height (feet)*
Student Height (inches)*
Student Weight (lbs)*
Student T-shirt size (adult)*
Does your student need marching shoes? Please add $37.00 to your registration fee payment.*

YesNo
Shoe Type

Men's SizeWomen's Size
Please indicate student's shoe size
SHOE AND SHAKO TOTE BAG- OPTIONAL PURCHASE
COST: $40.00 (You will have the option to order later in this form)

• Fits shoes, shako, gloves water bottle, cellphone, etc.
• Heavy-duty 420 Denier black nylon bag with ID window
• Cell phone pocket and mesh water bottle pocket
• Top compartment (17” x 13” x 10”) has a zippered top flap and hard, self-supporting floor which doesn’t allow it to collapse onto shoe compartment
• Shoe compartment (17” x 13” x 5”) has a zippered mesh closure and will accommodate shoes up to size 18
• Adjustable shoulder strap, in addition to two carrying handles
• Weight capacity: 15 lbs

To purchase bags at this price, an order of at least 6 bags is needed.
Fewer bags ordered would increase the cost.
Do you want to order a shako bag? Please add $40.00 to your registration fee payment.

YesNo

Photo & General Release
I understand that many parents take photos and videos at various Sunset High School band events, competitions, and performances throughout the school year and they graciously share these photos and videos by publishing them on the SAMBA website, the SAMBA group Facebook page, on YouTube and in printed publications so that all may enjoy them.

I hereby authorize SAMBA, its representatives and agents, to publish photos and videos on all Its publicly accessible websites and printed materials that may include images or likenesses of my minor child named above. I make this authorization without any expectation of remuneration to me or my minor child.

Further, I understand that participation in marching band/winter percussion and color guard Is physical in nature and therefore has inherent risks.

I hereby agree to release and hold harmless Sunset Apollo Marching Band & Auxiliary Parents Club, Inc.("SAMBA"), it’s representatives and agents (including but not limited to chaperones and volunteers), from any and all liability and damages whatsoever resulting from my child’s participation in the Sunset marching band/winter percussion and color guard programs.

Please sign below. If your child is 18 years old, please have them sign.
Signature*

Clear
Printed Name*
Almost done!

Marching Band Expectations & Responsibilities
Welcome! You have made a commitment to the SAMBA Marching Band and most importantly – your fellow band members. By accepting a position in this elite group, you are making a promise to your bandmates to uphold the highest standards of personal responsibility and commitment to performance excellence. As a performer of the SAMBA Marching Band, your primary responsibility is to put forth your best effort at all times. You won’t always be perfect, you won’t always feel your best, but we expect you to work hard, try your hardest, and be a positive influence on those around you.

Rehearsal Conflicts

You are required to attend all scheduled rehearsals. You must schedule all work and optional activities around rehearsals. Conflicts arise – as we all know --‐ however, you must communicate and seek permission for any rehearsal absences. Permission will only be granted to those that have a reasonable excuse. Be aware that absences will affect your spot in the SAMBA Marching Band and will be taken into account when deciding field positions.

Positive Energy Rule #1

Be positive. Just like negative energy, positive energy is contagious. You are required to be a positive influence on your teammates. Make sure that you are the one that provides the positive feedback that your friends need and deserve – even when you don’t feel like it.

Teaching Each Other

All of you are blessed with many talents and experiences. Please make sure that you lead by example and allow your bandmates to learn from your actions. You have several incredibly gifted and experienced staff members that will ensure that you receive all of the information you will need to be successful. As a member, you don’t always see the big picture. We have a whole set of priorities and we know what to focus on and when to focus on it. If you think a piece of information needs to be addressed – mention it to your Section Leader who will let us know. Remember, even when you have the most loving intention, when you try to instruct your friends, it doesn’t sound like information, it sounds like criticism and that will only lead to negativity within the group.

Responding to Information

All information delivered to you by your staff is provided with a loving heart and for your benefit. Our only goal is to make the ensemble better –that is why we are here! That said, there are two allowable responses when you are given a correction or piece of information: “Yes!” or Thank You!” Once you receive a correction, you are expected to immediately try the part/exercise/choreography being addressed and apply the information. Only after you have tried to apply the information are you allowed to ask a question about the correction. If you are given a correction and immediately ask a question about it, what your instructor hears is “I don’t believe you--‐you don’t know what you’re talking about--‐I’m already as good as it gets and I don’t want to get any better”.

Asking Questions – Chain of Command

Please make the best use of everyone’s time and only ask appropriate questions from the correct people:

1) Yourself (Pay Attention)
Please make sure you pay attention during all rehearsals so that you always understand what the rep is and where we are stopping – don’t miss the rep! Listen clearly during all announcements and meetings. Use the schedule board, website and written itineraries, handbooks, and other information – go there first!

2) Ask your Section Leader
You should treat your section leader like a staff member. Assume all information coming from your Section Leader is coming directly from the staff. If you have a question or concern that you can’t resolve yourself, go to your section leader. The Section Leader will go to the staff if they need additional assistance.

3) If you need assistance from a staff member – don’t be afraid to go to them for help! We are always here for you, but we want you to build self-reliance and learn how to figure out as much for yourself as possible.

Responsibility – Setting the Standard

SAMBA Marching Band sets the standard for SAMBA in every way. We will always work the hardest, perform the strongest, and be the most positive force on the field. We will also maintain the highest standards off of the field. Here are some things you should always do to help set this standard:
- Be early to rehearsal – EVERY rehearsal
- Make sure your equipment is ready to go – BEFORE rehearsal
- ALWAYS have everything you need ready for rehearsal – DOT BOOK, water, equipment, etc.
- Pick up trash everywhere you go – even if it was there before you got there, even if it isn’t yours
- Always say THANK YOU
- Always be courteous and offer to help a member – help the colorguard, moving pit equipment, loading truck/busses, etc
- Always show your appreciation to volunteers and staff
- Always show respect to your section leaders, staff and Director
- Always speak only positively about other groups, seasons, and performers
Injuries

SAMBA Marching Band can be taxing on your body. You are responsible for maintaining your own health. If you are struggling, it is your responsibility to inform the staff that you need additional tools and assistance. We fully understand and expect that injuries will occur. They will be rare and few and far between. You must learn to understand your own body and to know the difference between an injury and a bump/scrape. An injury requires medical attention. If you are injured, you will go to a doctor to be treated. If you are injured enough to sit out of rehearsal,you must seek medical attention.
Code of Conduct

Sunset Apollos Marching Band and Auxiliary
As a member of SAMBA Marching Band, I will uphold the greatest ethics, conducts, behavior, and respect for my bandmates, guard members, my family, Sunset High School, my community, and myself. I understand my actions and words reflect upon SAMBA Marching Band.

I understand the grade point requirement of a 2.0 and no F’s policy set by the Beaverton School District to participate in SAMBA Marching Band. During grade checks and report cards, you may become ineligible if you don’t uphold these standards. These standards are the minimum, but I will set my goals higher.

I will treat my bandmates with respect and will not intimidate other band members older or younger than me. I will be an example for my bandmates and for my peers at school. I will not cause drama or gossip. I will respect my parents for letting myself participate in these activities and for financially supporting me. I will help and be responsible for my dues for SAMBA Marching Band.

I will not participate in any illegal activities such as underage drinking, doing drugs, shoplifting, skipping school, stealing, vandalizing, lying, or cheating. I understand that any of the above behaviors can be cause for membership termination. This decision is determined by the SAMBA Director. The Code of Conduct and policies of the Beaverton School District will be a part of the decision.
Student Signature*

Clear
Parent/Guardian Signature*

Clear

Parent/Guardian's Code of Ethics
- I recognize the importance of SAMBA Marching Band in the lives of young people; I pledge that I will participate in my child's band activities in accordance with the following:
- I will promote teamwork and sportsmanship for all students and spectators in a positive manner.
- I will not question the judgment of any coach, director or choreographer.
- I will support my child's bandmates, color guard, coaches, and choreographers and resolve to allow them to manage their band members and choreography as they feel best benefits the entire ensemble.
- Because I am a role model for my child as well the other band members, my personal conduct at rehearsals, performances and other events must be above reproach, and represent the highest standards of morality, teamwork and sportsmanship.
Therefore, I pledge that:
- I will exhibit exemplary behavior while carpooling, attending rehearsals, performances and traveling.
- I will, at all times control my emotions and will be considerate of all band members, colorguard and parents' collective emotions and opinions.
- I will not make disparaging remarks of any type with regard to coaches, choreographers, choreography placement, costumes, other parents, other schools or publicly criticize them at rehearsals or course of any event.
- I will direct all inquiries to the Director.
- I will encourage my child to the best of my ability at all times.
- I will not make a judgment on my child's performance and always will be there to support them.
- I will never make a negative comment concerning other parents or their children, whether they are from Sunset or another school.
- I will always applaud for all band and color guard members.
I accept this "Code of Ethics" and agree to conduct myself according to the principles and regulations of the Sunset Apollos Marching Band & Auxiliary - Marching Band. I realize that my child or I may be removed from any Sunset event for failure to comply.
Parent/Guardian Signature*

Clear

Band Fees Fall 2025
Click here if you are interested in financial assistance.
Very limited financial assistance is available for the 2025 Fall Marching Band program. Application must be received by SAMBA no later than August 3rd, 2025 to receive full consideration. Applications received after that date will be considered only if scholarship funds are still available.

You can apply by printing, completing and mailing the application found at the bottom of this section to:

SAMBA - 515 NW Saltzman Rd #894, Portland OR 97229 or emailing it to treasurer@sambanote.org

The full Marching Band fee for 2025 is $550. Please note that we only offer partial scholarships up to one-half off the fee. This allows us to help more students participate. If more students apply for assistance by the deadline above than there are funds available, the awards may be less than half of the full fee.

Scholarships may be awarded for students demonstrating financial need and who agree to the terms on the application. Applicants who submit this form by the deadline above will be notified of scholarship awards by 8/15/25.

Half of the student's remaining balance is due by 8/23/25, with the remaining balance due by October 1. Applications will be kept confidential.

Please note: an additional Student Participation Fee of $85 is charged by the Beaverton School District and is payable to the school. Requests for financial assistance for that fee must be made through the school. Please contact Sunset High School for information on how to apply for financial assistance with the school's activity fee.

Marching Band Fees for 2025 are:

SAMBA Fall Fee	$550
Shoes (if needed)	$37
Shako Bag (optional)	$40
Donation	any amount

All Parents/Guardians please plan on attending Registration Night 8/3/2025, 5:30-7:00pm for more information. Please let us know how you would like to pay:*

Check at Registration Night, 8/3/2025Check in the Mail to SAMBA at 515 NW Saltzman Rd #894, Portland, OR 97229, please make sure the mail arrives by 8/3/2025.Pay by credit card through Square. This option will be $575.00 https://sambastore.square.site/product/fall-2025-marching-band-registration/515?cs=true&cst=custom
Should be Empty:

	Parent/Guardian 1	Parent/Guardian 2
SAMBA Board Member or Shadow
Volunteer Coordinator (creating/monitoring/soliciting sign-ups online)
SAMBA Gear (order and sell t-shirts, sweatshirts, etc.)
Coordinate and/or sew color guard flags for fall and winter seasons (Aug/Sept & Dec/Jan)
Build props for marching season field show (Aug/Sept)
Chaperone students at Fall Competitions
Truck Driver for Fall Competition trips (experience driving moving vans or trucks)
Help prepare/serve meals at Fall Competitions
Help put up/take down band tents, benches etc. on Fall Competition days
Move props or equipment on & off field at Fall Competitions
Assist with Uniform fitting, Check out/in, repair.
Fundraiser help (i.e. poinsettia sale, plant sale, etc)
Fireworks Stand Committee (April-July)
2025 Sunset Classic planning committee (meetings have already begun)
Publicity/Public Relations: help with positive media coverage, social media, email newsletter
Volunteer or Chaperone for Winter Percussion Events
Volunteer or Chaperone for Winter Color Guard Events
Parade Chair (Rose Festival Parade)
Last minute assistance as needed

	Parent/Guardian 1	Parent/Guardian 2
Grant writing
Graphic Design
Accounting
Website
IT

	Parent 1	Parent 2
Ticket Sales and Gate Monitors: Sell tickets and programs to patrons entering stadium. Help patrons affix wristbands. Monitor re-entry gates. Seating is available for this position – standing is not a requirement.
Concessions/Souvenirs- Help sell items (food, apparel, etc.) throughout the competition day
Parking Attendants: Assist with traffic flow. Direct band buses and equipment trucks to designated parking area, spectators to parking areas. Must be able to stand/walk for entire shift.
Set-up Crew: (early morning only) Assist with setup of the stadium grounds, putting up signs, setting up traffic cones, etc.
Clean-up Crew: (evening only) Assist with cleanup of the stadium grounds, taking down signs and traffic cones, etc.
Stadium Monitors: Check wristbands and minimize crowd activity during performances. Must be able to raise a small paddle-type sign to signal audience to quiet and be willing to ask audience to be quiet during performances. This job reserved primarily for grandparents of SAMBA members or volunteers with physical needs that require sitting most of their shift.
Band Entry and Exit Gates: Assist bands with line-up, entry to and exiting from field for performance.
Flow and Practice Area Monitors: Assist bands with getting from point A to point B within the stadium grounds.
Middle School Band Host: (late afternoon/ evening) Works with middle school bands coming to perform at start of finals.
First Aid: (all-day job) Requires basic first aid skills. Dispense bandages and ice packs, provide basic first aid, contact event staff / emergency personnel in case of illness or injury. Primarily requires full-shift availability via radio.
Bookkeeping: Work in secure area to count collected cash and prepare deposits.
Rover: Help wherever needed, some lifting/standing/walking will be required.
Meal Crew: 4-5 volunteers needed @ lunch and dinner at Band Room. Exact times TBD. Help set up, prepare, serve and clean up lunch and dinner for the SAMBA students.
Judges Hosts: Provide Judges lunch, dinner and hospitality during event, help with directions around campus.

Please enter your Student's information below

Parent/Guardian Information

SAMBA REGISTRATION

Student Health Information & Medical Release

Emergency Contact

Medical Information

Uniform Information

Photo & General Release

Marching Band Expectations & Responsibilities

Code of Conduct

Parent/Guardian's Code of Ethics

Volunteer Form - All volunteers must be approved by BSD

Sunset Classic Volunteer Form

Band Fees Fall 2025