EXHIBITOR FORM

• Increase awareness, visibility, and familiarity of your products or services among conference attendees.  
• To showcase your products, services and publications to conference attendees, including health care professionals, advocates, and other providers         
• To meet your customers, face to face and gain useful feedback about their needs for products and services.

• LGBTQ+ organizations
• Community Based Organizations
• Health Care, Social Work and Professional Associations
• HIV/AIDS & LGBTQ+ Capacity Building Providers
• Advocacy Organizations and Government Agencies
• Small Business Owners/Entrepreneurs
• Churches and other places of worship and faith
• HIV/AIDS Service Organizations
• Any entity that wants to get the word out about themselves, service, or business

Exhibitor Fee Inclusions.

One (1) 6ft skirted table and two (2) chairs

Two (2) conference registrations at discounted exhibitor rate ($150.00 each) and name badges for exhibitor staff.

Exhibition Space Fee.

Corporate/For-Profit Exhibitor: $1,000.00
Federal, State, Local Government Agency Exhibitor: $500.00
Small Business/Entrepreneur Exhibitor: $250.00
(independently owned and operated enterprises selling goods or service)

Non-profit 501(c)3 Exhibitor: $250.00 (with a budget of $1,000,000 or more and requires proof of non-profit status upon registering)

Non-profit 501(c)3 Exhibitor: $150.00 (with a budget of $1,000,000 or less and requires proof of non-profit status upon registering)

Exhibition Space Needs.

Activity Space.

1. The booking fee will be invoiced.
**Late Exhibit Reservation after July 1, 2023
(through August 1, 2023) will incur an additional $100 late fee on top of stated rates.

2. The organizer remains the right to reject any reservation and to refund the booking fee in full without naming any reasons.

3. As exhibitors we agree to pay the total cost shown above. We hereby declare that we have read and accepted the terms and conditions of the participation details outlined above and agree to abide by the Rules and Regulations of the Saving Ourselves Symposium and any agreements which may be imposed by the relevant authorities or the venue as a condition of allotment of space. We hereby sign and agree to be bound by them. 

4. Cancellation: Written cancellations postmarked or dated and sent to accounting@southernaidscoalition.org by June 30, 2023 will be honored with a full refund less a $50.00 processing fee. No refunds will be issued after June 30, 2023.