Lewisville Western Days- Food Vendor Form 2023

The City of Lewisville and Lewisville Convention & Visitors Bureau proudly present the 2023 Lewisville Western Days Festival slated for September 29 & 30.

Food Vendors shall not be permitted to sell alcoholic beverages in their booth per TABC regulations.

Event management reserves the right to limit the number of these types of vendors serving similar products.

**A VALID COI IS REQUIRED FOR ALL FOOD VENDORS.**

**No Balloons of any kind (mylar or latex, inflated or un-inflated) can be displayed, sold or given away by any food vendor, vendor, city department or sponsor. If released into the air, they interfere with drones used by our public safety/ first responders.**

**All vendors, regardless of type, should not consume any alcoholic beverages, smoke or vape while staffing their booth space during load in, events hours or load out.**

Applicant Name*

First NameLast Name

Business/Vendor Name*

Company Website/Facebook Page

E-mail*

Phone Number:*

Area CodePhone Number

Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Are you serving from a food truck/trailer?

Menu Items and Cost

All applications are subject to approval once all required information is received. If accepted into the festival you will be notifed at least one week after application submission by the Vendor Coordinator.

***If accepted, you will receieve details regarding the certificate of insurance and payment options. Payment is DUE IN FULL WITHIN TWO WEEKS of your acceptance confirmation email. Failure to make payment and submit a vaild COI within this time frame will forfiet your spot in the festival.

DEADLINES

Application Deadline: August 31, 2023.

Cancellation Refund Deadline: August 4, 2023
Certificate of Insurance: WITHIN TWO WEEKS OF ACCEPTANCE CONFIRMATION EMAIL.
No Applications Accepted After SEPTEMBER 8, 2023!

If you are in need of any rentals, Tents/Tables/Chairs, please contact westerndaysvendors@bweissent.com no later than September 1st, 2023.

Vendor Fees

Booth Space 10x20$350.00

Booth Space 10x30$450.00

Booth Space 10x40$550.00

Electricity 110v/30amps or less (1 standard outlet with 2 plugs)$70.00

Electricty 110v/31-60amps (2 Standard outlet with 4 plugs)$85.00

Electricity 220v/0-60 amps$135.00

Electrcity 22ov/61-100 amps$210.00

Total $0.00

Click to view Insurance Requirements

Insurance Requirements (please check one) Applications will not be finalized without certificate of insurance*

$1m Commercial General Liability insurance included naming B-Weiss Entertainment Group LLC., & City of Lewisville, it’s officers, officials, agents and employees as additional insured. Proof of Insurance is required with application Certificate of Insurance must be valid and reflect the company name on application to be accepted. Applications will not be considered without certificate of insurance.Plan to purchase insurance coverage, upon approval, from the City of Lewisville, by September 1, 2023. (See link above for details).

Click to view Official Festival Rules and Regulations Document

Rules and Regulations*

I have read, understood, and accepted the rules for Lewisville Western Days 2023 .

This is a CASHLESS event. No cash will be collected by any food and/or beverage vendor.
Vendors will use touchfree payment systems via the festival RFID code-embedded wristbands. Food vendors will adhere to festival touchless payment system guidelines. No cash will be accepted by food vendors.
If approved as a vendor, you will receive more information regarding the festival RFID system.
20% of Gross Sales will be collected to the festival.
Vendors will be paid their 80% earnings by check at close of event Saturday the 30th night.

I have read all the Rules and Regulations, and Food Vendor Sales process and agree to all the terms and conditions as they are written.*

Once you submit your application in full, we will contact you if you have been a selcted vendor or not. If you have any questions, please email westerndaysvendors@bweissent.com

Thank you!

Lewisville Western Days 2023

FOOD VENDOR

Insurance Requirements and Festival Rules & Regulations

Food Vendor Sales Process