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  • ATTENDEE REGISTRATION FORM

    Welcome to the 2023 PIA VA/DC Annual Trade Fair & Convention.

    Important Dates and Information:   

    • Location: Hilton Virginia Beach Oceanfront Hotel
    • Hotel details are displayed later in this form and will also be on your Registration Confirmation.
    • Trade Fair: Wednesday, 7/26, 2:00 - 5:00 pm (free to agent attendees)
    • Full registration includes all functions and meals EXCEPT the Beachside Social.
    • Partial registration allows you to pick Trade Fair only, Day 1 or Day 2.
    • All functions are casual except the Thursday closing banquet Luau.
    • Thursday closing banquet Luau is business casual Hawaiian style. NO SHORTS.
    • Questions about Convention/Registration: Email Carol Throckmorton (804) 399-3745
    • Questions/Issues with Hotel Reservation: Email Sheryl Chasse (804) 486-4221

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    Pricing below is for informational purposes only.  You will have the option to choose Full or Partial Registration.  Selections will be made on subsequent pages.

    Full registration includes all functions and meals EXCEPT the Beachside Social.  For more information on the Beachside Social venue, visit www.beachsidesocialvb.com.

    Net proceeds from the Beachside Social will be donated to Special Olympics Virginia.  You will have an opportunity later in this form to make a separate contribution to SOVA. 

     FULL REGISTRATION MEMBER NON-MEMBER 
      Agent $149 $199
      Company Representative $225 $275
      Spouse/Guest * $125 $145
      Beachside Social   (SOLD OUT) $40 $40
      Special Olympics VA Donation (customize $ on subsequent page)    

      PARTIAL REGISTRATION

    		  MEMBER NON-MEMBER
      Trade Fair Only (Agent/Exhibiting Company Representative)  FREE FREE
      Trade Fair Only (Non-Exhibiting Company Representative) $75 $125
      Day 1 Only $75 $125
      Day 2 Only $100 $150
      Spouse/Guest * - Day 1 Only $40 $50
      Spouse/Guest * - Day 2 Only $100 $110
      Beachside Social   (SOLD OUT) $40 $40

        * Not a licensed individual

  • View Convention Agenda 

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    Pricing will appear once you have chosen Full or Partial.


  • There are two concurrent sessions * on Thursday.
    When making your Thursday selections below,
    only select ONE in the morning and ONE in the afternoon.

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  • There are two concurrent sessions * on Thursday.
    When making your Thursday selections below,
    only select ONE in the morning and ONE in the afternoon.

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    The fun event being held Thursday (3:00-5:00 pm) will be held at Beachside Social.  The cost is $40/person.  Net proceeds benefit Special Olympics Virginia.

     

    There will be shuffleboard, bocce ball and board games.  PIA will provide light appetizers and drinks tickets.  For more information about the venue, visit www.beachsidesocialvb.com.

     

    SOLD OUT -  We have reached our maximum limit.

  • PIA VA/DC has been a constant supporter of Special Olympics Virginia for over 30 years.  Please consider making a donation yourself to Special Olympics.  Diamond, Gold and Silver contributors will receive a ribbon on their name badge recognizing their donation level.

    Please enter below the $ amount you would like to contribute.

     

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  • Diamond ($250+)       
    Gold ($100-$249)     

    Silver ($50-$99)          
    Bronze ($1-$49)               

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  • Hotel Reservations:

    Hilton Virginia Beach Oceanfront Hotel, 3001 Atlantic Avenue, Virginia Beach, VA 23451. Register online here or call the Hilton at 757-213-3000. Callers refer to TFC to receive the discounted rates.


    The room block is from 7/23/23 - 7/29/23.


    Group rates for rooms in the room block are $279 to $299 per night. Rates do not include applicable taxes, resort and service fees.


    PIA group rates are available until Friday, 6/23/23. Reservations made after this date will only be accepted on room and rate availability basis. Refer to your hotel confirmation for all hotel policies.


    Contact sheryl@piavadc.com or call (804) 486-4221 with any questions or issues with reservations.

     


  • Cancellation Policy

    Attendee Liability Waiver and Assumption of Risk

  • By completing this registration, I give PIA permission to release my email to the 2023 Trade Fair Exhibitors.

    I understand that photographs or films of me may be taken during the events, that my likeness and/or name may be used in news coverage, publications, and/or publicity, that I will not be compensated, and I agree to these terms.

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    Note:  The Beachside Social is SOLD OUT.  If you selected it above, your selection will not be honored and it will not be added to your invoice.  We have reached our maximum # of individuals allowed.

     

    After submitting your registration, you will receive an auto-reply that your registration has been received.  Within three business days, an Invoice and Registration Confirmation will be emailed to you.  If you don't receive them within that time frame, please check your spam/junk folder and then email carol@piavadc.com if still not found.

     

    All invoices must be paid prior to the Convention. Any balance due upon conference check-in must be paid in full in order to receive registration materials. Your invoice will include a link to a secure payment portal where you can pay using a debit card, credit card or check. To avoid delays with the US Postal Service, we recommend you pay online using this portal.

     

    Please note your form is not submitted until you press the SUBMIT button below.

     

     

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