Commercial Office Space Leasing Questionnaire

Commercial Office Space Leasing Questionnaire
Business Information
Company name
Industry/Sector
Years in Operation
Current Business Location (if any)
Reason for Relocation/Expansion
Office Space Requirements
Desired Office Size (SQFT):
Number of Employees Using the Space
Number of Private Offices Needed
Number of Open Workstations Needed
Need for Meeting/Conference Rooms? If yes, how many?
Reception Area Required?

YesNo
Break Room or Kitchenette Required?

YesNo
Storage Space Needed?

YesNo
Location Preferences
Preferred Areas/Neighborhoods
Proximity to Public Transportation Important?

YesNo
Proximity to Clients/Partners/Vendors Required?

YesNo
Proximity to Amenities (cafes, restaurants, etc)

1

2

3

4

5

1 is Not Important, 5 is Very Important
Budget and Lease Terms
Monthly Rental Budget (USD)
Preferred Lease Term

6 months1 year2-3 years5+ years
Open to Negotiating Lease Terms?

YesNo
Building Features & Amenities
Preferred Building Type

TraditionalCoworkingExecutive SuitesLoft
Essential Amenities (check all that apply)

24/7 AccessSecurity/ReceptionHigh-Speed InternetOn-Site ParkingElevatorsAir Conditioning/HeatingCleaning ServicesDisability Access (ADA compliant)
Technical & Infrastructure Needs
Preferred Building Type

Standard BroadbandFiberDedicated Line
Power Requirements (if any)
Phone/Data Cabling Needed?

YesNo
Branding & Customization
Need for Signage/Brand Visibility?

YesNo
Allowed to Customize/Modify the Space? If yes, describe needs:
Future Plans & Growth
Expected Growth (in number of employees) in next 1–3 years
Need for Expandable/Flexible Space?

YesNo
Legal & Compliance
Zoning Requirements Specific to Your Business? If yes, please specify:
Any Licenses/Permits Required for the Space?
Other Considerations
Preferred Move-in Date:
Any businesses or activities that must not be located nearby?
Other special requirements or concerns?
Understanding Common Commercial Lease Types

To help you make an informed decision, here’s a brief explanation of the most common types ofleases in commercial real estate
Gross Lease (Full-Service Lease)

You pay a fixed rent, and the landlord covers most or all operating expenses such as property taxes, insurance, and maintenance.

Best for: Predictable budgeting with minimal additional charges.
Modified Gross Lease

Similar to a gross lease, but you may share certain expenses (like utilities or janitorial services) with the landlord.

Best for: Tenants who want more control over specific costs while still keeping rent relatively predictable.
Net Lease

You take on more responsibility for operating costs.
• Single Net Lease (N): Rent plus property taxes.
• Double Net Lease (NN): Rent plus taxes and insurance.
• Triple Net Lease (NNN): Rent plus taxes, insurance, and maintenance.

Best for: Tenants seeking lower base rent and willing to manage more expenses.
Percentage Lease

You pay a base rent plus a percentage of your gross sales (often used in retail).

Best for: Retail businesses in high-traffic areas with variable revenue.
Should be Empty:

Commercial Office Space Leasing Questionnaire

Business Information

Office Space Requirements

Location Preferences

Budget and Lease Terms

Building Features & Amenities

Technical & Infrastructure Needs

Branding & Customization

Future Plans & Growth

Legal & Compliance

Other Considerations

Understanding Common Commercial Lease Types