Subcontractor Questionnaire - Information Request Form

Subcontractor Questionnaire - Information Request Form

Please complete the questions below so that we can set you up on our system.
Company Details*
Subcontractor Name*

First NameLast Name
Company Address*

Street Address

Street Address Line 2

CityCounty

Post Code
Contact Person*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
1. Health and Safety Management

a) Does your company have a documented health and safety policy in place? If yes, please provide a copy.
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b) Describe your company's health and safety management system. How do you ensure compliance with relevant legislation and regulations?*
c) Are there designated personnel within your company responsible for health and safety management? If yes, please provide their names and roles.*
2. Training and Competence
a) How do you ensure that your employees are adequately trained and competent to carry out their tasks safely?*
b) Do you maintain records of employee training, certifications, and qualifications? If yes, please provide examples of training records.*
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c) How often do you conduct health and safety training for your employees?*
3. Hazard Identification and Control
a) Describe your company's procedures for identifying workplace hazards and assessing associated risks.*
b) How do you control and manage identified hazards within your work activities?*
c) Provide examples of risk assessments and method statements relevant to the tasks your company would perform as our subcontractor.*
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4. Incident Reporting and Investigation
a) Describe your company's procedures for reporting accidents, incidents, and near misses.*
b) How do you investigate accidents, incidents, and near misses? What measures do you take to prevent future occurrences?*
c) Provide examples of incident investigation reports carried out within the last 12 months.*
5. Insurance and Legal Compliance
a) Does your company have valid and up-to-date insurance coverage, including public liability and employer's liability insurance? If yes, please provide a copy of your insurance certificate.*
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b) How do you ensure compliance with health and safety legislation, regulations, and industry standards applicable to your work activities?*
6. References

Please provide contact details for at least two clients for whom you have recently carried out similar subcontracting work. We may contact them to verify your health and safety
1. Company Name*
Contact Person*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
2. Company Name*
Contact Person*

First NameLast Name
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Form Completed By:
Name*

First NameLast Name
Todays Date*
For example 01/01/2020
Declaration:

I hereby confirm that the information provided in this questionnaire is accurate and complete to the best of my knowledge. I understand that any false or misleading information may result in disqualification from subcontracting opportunities with Coggin Sustainable Office Solutions.

In line with our Environmental Policy, the trust is working towards a paperless environment. Subcontractors are encouraged to register for E-invoicing which not only improves both our carbon footprint but contributes to increased efficiency, quicker payment to suppliers and reduces operating costs associated with paper invoices for both parties.
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Subcontractor Questionnaire - Information Request Form

1. Health and Safety Management

2. Training and Competence

3. Hazard Identification and Control

4. Incident Reporting and Investigation

5. Insurance and Legal Compliance

6. References

Form Completed By: