CCSB Facility Use Request Form

CCSB Facility Use Request Form

Thank you for your interest in using one of our spaces! Once this form is submitted and reviewed, a member of our parish staff will contact you within a 3 business days to discuss. Thank you for your interest!
Process for Securing Use of CCSB Facility:
1. Read over the Facility Use FAQ.
2. Complete this Facility Use Request Form.
3. Await contact from CCSB Staff to confirm Facility/space availability
4. Once confirmed, pay Facility Use Fee, cleaning fee, and $110 Archdiocese of Baltimore insurance waiver (unless providing proof of own insurance).
5. You will receive a confirmation email after all these steps are completed.
  Your event is not confirmed until all these steps are complete.
CCSB does not rent spaces for wedding receptions.
Personal Information
Name*

First NameLast Name
Company Name (if not applicable, write N/A)
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Are you a registered CCSB parishioner, or are you 'sponsored' by one to rent this space?*

I am a registered parishionerI have a parishioner who is 'sponsoring' me
If being sponsored by a registered parishioner, what is their name?
Facility Information
Capacity, address, parking, and more info listed here for each space.

We provide:
- Trash liners, paper towels, wipes, hand soap, dish soap, and toilet paper.
- HC Hall: These items are in the “CLEANING PRODUCTS” cabinet in the back left of the hall as you face the kitchen.
- GC Hall: These items are on the shelves in the kitchen or in the bathroom cabinets.
- South Baltimore Retreat House: These items are under the kitchen sink or in the bathroom.
You must provide:
- Labor to move tables and chairs; unfortunately, the parish does not have the staff capacity to assist with events.
- Plates, bowls, cups, napkins, cutlery
- Coffee (for use in drip-style coffeemakers), filters, stirrers, creamers, sugar.
  *Coffee makers must stay plugged in or they will cease to work and possibly leak!
Tables and Linens:
- See above list of tables in each location. Tables may not be moved between locations.
- Parish staff are not available to set up tables for Event Use; please arrange upon arrival, and return the room to its original condition when the event is over.
- HC Hall has black linens with plastic coverings on the tables that are out. Extra linens and plastic coverings may be available in the large walk-in closet if you choose to use extra tables.
- GC Hall has white or blue linens with plastic coverings on the tables that are out. There are no extra linens/plastic covers if you choose to use extra tables.
- You may bring your own cloth or disposable linens for tables; please return parish linens and plastic coverings when the event is over.
- The RH does not have linens.
- If you choose to use parish linens, you must use plastic coverings and wipe them down after the event.
Decorations:
- Painter’s tape is the only permitted adhesive; you may hang items on the walls, but please remove them when finished.
- You may decorate the tables; however, you may not use confetti, glitter, or sand.
- No open flames (candles, etc.), with the exception of birthday candles.
Event Details
Facility Requested:*

Holy Cross HallSouth Baltimore Retreat HouseGood Counsel Hall
Are you flexible on location? If so, please check as many of the available facilities that could work:*

No, I only want the location aboveHoly Cross Hall also fineSouth Baltimore Retreat House also fineGood Counsel Hall also fine
Occasion / type of event*
Is this a celebration in honor of a sacrament being celebrated at CCSB?*

YesNo
Will food be served?*

YesNo
Will alcohol be served?*

YesNo
Preferred event date:*

MonthDayYear
Date
Are you flexible on dates? If yes, please write other options. If no, please indicate that here.*
Approximate number of guests:*
Timing
Entering the space:
- Close to the event, you will be provided a code to enter the building. You may not share this code with anyone.
- You may not enter the space before or after the allowed times for your event, as we have many sacraments, meetings, and events in our spaces. Please discuss your requested entrance time with the CCSB staff member to receive confirmation.
Food Storage:
- Before Event: if you would like to store food or have a caterer/shopper drop off food in advance, please discuss this with the CCSB staff member to ensure space is available.
- After Event: all food must be removed. If you are looking for a place to donate food, Helping Up Mission accepts perishable food (drop off is weekday daytime). CCSB is not able to deliver your perishable leftovers, but we provide this info as a suggestion to reduce food waste.
Facility Use - Cleaning Checklist:
- All kitchen items must be washed, dried, and returned to their location at the end of your event.
- Take out the trash (dumpsters in parking lot)
- Take home any recycling
- Wipe down the tables and kitchen counters
- Ensure the tables, chairs, linens, etc. look the way they looked upon arrival
- Turn off the lights
- Shut doors and ensure they are locked
I acknowledge and agree to the policies above:*

Yes
SET-UP start time requested:*
This includes any time for dropping off food or supplies.
EVENT start time requested:*
Event end time requested:*
Clean-up end time requested:*
Anything else we should know?
Payment
Facility Use Fees:
- Cleaning Fee: $250 (Refundable)
  After your event, a staff member will confirm the space has been returned to its original condition, including tables and chairs, trash and food removed, etc. Please reference the Cleaning Checklist provided in each facility. When confirmed, your cleaning fee will be returned to you by check in the mail within three weeks of your event.
- AOB Insurance Waiver: $110 (unless providing own $1M liability policy)
  An Archdiocese of Baltimore Insurance Waiver ($110 fee) is required for each day of an event unless User is providing their own insurance ($1 million coverage).
- Fee based on type of event:
  - Celebration of Sacrament: $100
  - Private Party, no alcohol: $150
  - Private Party: with alcohol: $250
I acknowledge the fee schedule above:*

Yes
I will pay by:*

Credit card (link will be emailed to you upon completion of this form)Check - memo “Hall Rental - [location] - [date of rental]” - payable to CCSB - mailed or dropped off to 110 E West Street, Baltimore MD 21230
Special Event Facility Use Agreement
Please read this PDF of the Special Event Facility Use Agreement and sign below.
Signature

Clear
Should be Empty:

CCSB Facility Use Request Form

Personal Information

Facility Information

Event Details

Timing

Payment

Special Event Facility Use Agreement